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Integrating Resources: QuickGuide

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General Information

Definition: an integrating resource is a bibliographic resource that is added to or changed by means of updates that do not remain discrete and are integrated into the whole. Integrating resources can be continuing or finite. Examples include updating looseleafs, updating databases, and updating web sites.

  • Continuing: issued over time in a series of iterations with no predetermined conclusion. (Most integrating resources are continuing.)
  • Finite: Issued over time with a predetermined conclusion; intended to be completed in a finite number of iterations. (Single-event Web sites are common finite integrating resources.)

Basis of description

  • Exception 1: dates of publication are based on first &/or last iterations
  • Exception 2: notes, numbers, & terms of availability are based on all iterations and any other source.

Chief source of information: the entire resource itself (which means that you will seldom need to bracket information). Prefer the source that provides the most complete information.

When to make new record

  • For integrating resources, most changes are considered minor & don't require making a new bib record
  • When the original URI [Uniform Resource Identifier] is no longer accessible, but the resource is now accessible at another URI, edit the existing record to reflect this.
  • When the original URI is still active but now represents an entirely different resource, create a new record for the new electronic resource.


The Bibliographic Record

Leader/008

  • Type of record
    • a = language material
    • e = cartographic material
    • m = computer files: computer software, numeric data, computer-oriented multimedia, online systems & services
  • Bib level:
    • i = integrating resource
  • Form of item:
    • s = electronic
  • Frequency
    • <> no determinable frequency (Use for most web sites)
    • a = annual
    • d = daily
    • k = continuously updated (more frequently than daily; e.g., newspaper's web site)
      q = quarterly
    • u = unknown
    • others
    • S/L (Entry convention)
  • 2 = integrating entry (record cataloged under latest title &/or responsible person or body)
  • Orig (form of original)
    • s = electronic
  • Regularity
    • r = regular intervals
    • n = normalized irregular
    • x = completely irregular (Use for most web sites)
    • u = unknown
    • others (from OCLC site)
  • Alph (orig alphabet)
    • a = basic Roman (or blank is OK)
  • SrTP (Type of continuing resource)
    • d = updating database
    • l = updating loose-leaf
    • p = periodical
    • w = updating web site
  • 'DtST'(type of date)
  • c = currently published
  • d = ceased publication

006 Additional Material Characteristics: Computer File

Add 006 for computer/electronic aspect when record type is coded "a" in fixed fields; omit this 006 if record type is coded "m"

  • Type of material
    • m = computer file
  • Type of file
    • a = numeric data
    • b = computer program
    • c = representational
    • d = document
    • e = bibliographic data
    • f = font
    • g = game
    • h = sound
    • i = interactive multimedia
    • j = online system or service
    • m = combination
    • u = unknown
    • = other

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007 Physical Description Fixed Field

  • $a Category of material
    • c computer file
  • $bSMD (Specific material designation)
    • r remote
  • $d Color
    • a 1 color
    • c multicolored
    • g greyscale
    • m mixed
    • u unknown
  • $e Dimensions
    • n not applicable
  • $f Sound
    • <> no sound
    • a sound
    • u unknown

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2xx Fields

245 Title

  • $a Title proper
    • Do not transcribe introductory words such as "Welcome to . . ." Instead, give as variant title in 246.
    • Correct any obvious typos when transcribing title proper & give title as it appears on the resource in a note. In case of doubt, transcribe spelling as found.
    • Choose full form as title proper rather than acronym or initialism.
    • Give earlier title in note (247 &/or 547)
  • $hGMD: use[electronic resource]
  • $b Other title information: transcribe only if considered important
  • $c Statements of responsibility
    • Transcribe those relating to persons or bodies credited with major role in creating content. Give all others in notes
    • Editors: transcribe if considered important.
  • Discrepancy between record and current viewing of resource: change record to reflect the current iteration; make notes on information found on earlier iterations if considered important (former titles, former eds. or compilers, etc.)

246 Variant title

  • $i Title appears on home page as: $a Welcome to NASA quest
  • $i Title from HTML header:

247 Former title

  • Transcribe only former title proper ($a, $n, $p)
  • $f Add exact dates, former viewed-on date, or former description-based-on information
    • 247 10$aWashington newspapers database $f <Oct. 6, 1999>
    • 247 10$aCanada's official geographic names Web site $f 1995-2000?
  • $x Record former ISSN if known

250 Edition statements

  • Transcribe an ed. statement if considered important.
  • Give source of ed. statement in note if it is different from the source of title proper.
  • Give statements indicating regular revision or frequent updating as frequency in 310 and 321.

260 Publication, distribution, etc.

  • $a/b Place/name of publisher
    • If publisher changes in later iterations, change to reflect this and give earlier pub. info in a note.
  • $c Dates of publication
    • If viewing 1st/last iteration, supply beginning/ending dates. (Do not add 362.)
    • If not viewing 1st/last iteration, do not supply beginning/ending dates; instead give date in note (362). Do not add final punctuation.
    • Optionally, supply bracketed dates if they can be readily ascertained (e.g., resource states "Created Nov. 10, 1997" or "This page is no longer being maintained as of May 4, 2001) Add 362 .

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3xx Fields

300Usually omit this field for remote electronic resources.

310 Current publication frequency [no final punctuation]

  • $aUpdated quarterly, $bJuly 2001-
  • $aUpdated irregularly
  • $aFrequently updated
  • $aUpdated daily
  • $aContinually updated

321 Former publication frequency [no final punctuation]

  • $aUpdated weekly, $b May 1999-June 2001

362 Dates of publication &/or sequential designation [period at end]

  • Use when not viewing 1st/last iteration
  • Prefer "real words" to cataloger constructs
  • 1st indicator = 1
    • 362 1 $a Began in 1991.
    • 362 1$aProbably began after 2001.
    • 362 1 $aBegan in 1990s.

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5xx Fields


538 System details note: examples

  • $a Mode of access: World Wide Web.
  • $a System requirements: Adobe Acrobat Reader.

516 Type of computer file/data: General descriptor qualified by specific form or genre in parentheses.

  • 516 $a Searchable database.
  • 516 $a Text (HTML and PDF), image (GIF, JPG, and RPM), sound (RAM) and search engine.
  • 516 $a Text (electronic journal) Text (periodical citations)
  • 516 $aText (HTML) and digital images.
  • 516 $aElectronic text.
  • 516 $a Numeric (summary statistics)

500 Source of title note [mandatory]

  • Can be combined with "viewed on" & "description based on" notes
  • Always give date viewed. When bib record has been updated, replace viewed-on date with current date
    • $a Title from home page (viewed on Feb. 3, 2000).
    • $a Description based on: Version 2.0; title from web page (viewed on Dec. 8, 2001)
    • $aTitle from home page last updated July 3, 2000 (viewed on August 19, 2002)
    • More examples from OLAC site

500/550 Statements of responsibility note

  • Use 500 for persons, commercial publishers, or places of publication
  • Use 550 for issuing body notes
  • Make notes on statements of responsibility no longer present on current iteration if considered important
    • 500 $a Site maintained by Jeffrey Jundt, 1998-2001.
    • 550 $a Issued by Library Association <Feb. 13, 2000>; Chartered Institute of Library and Information Professionals <May 22, 2002 >

580 Linking entry complexity note

  • $a A continuation of the print journal: Performance practice review.

530 Additional physical format

  • $aAlso available in print.

536 Funding information note

  • $a Sponsored by . . . 

520 Summary note

  • Summarize in 1 to 3 sentences:
    • $a An index of books, audios, and videos, searchable by author, title, subject, keyword, etc. Also includes 165,000 records on publishers and book agents, information on award winners and bestsellers, and over 500,000 full-text reviews.

506 Restrictions on access

  • $a Subscription required for access.
  • $a Access limited to authorized users.
  • $aAccess limited to subscribers.
  • $a Middlebury username and password required. Ask at Ref Desk.

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7xx Fields

780 Preceding entry [no end punctuation]

  • Indicators: from OCLC
  • 780 10 $t Performance practice review $x 1044-1638

785 Succeeding entry [no end punctuation]

  • Indicators: from OCLC

[/NR/exeres/4CEFEDB5-6911-470B-B71A-EBC469556BAA,frameless.htm?NRMODE=Update&WBCMODE=AuthoringReedit#top Return to top]


856 Electronic location & access

  • 1st indicator
    • 0 $a E-mail
    • 1 $a FTP
    • 2 $a Remote login (Telnet)
    • 3 $a Dial-up
    • 4 $a HTTP
    • 7 $a Other access methods specified in subfield 2
  • 2nd indicator
    • 0 $a Resource described
    • 1 $a Version of resource
    • 2 $a Related resource
  • $y Link text
    • $y Connect to this title online
    • $y Password required. Contact Ref Desk (443-5496)Â
  • $u URI (Uniform resource identifier)

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Other information:

  • LC's guidelines: Integrating Remote Access Electronic Resources
  • Local documentation: QuickGuide to Direct Access Electronic Resources (CD-ROM's, etc.)
  • OCLC's guidelines: Cataloging Electronic Resources
  • OLAC's guidelines: Introduction to Cataloging Electronic Integrating Resources