Middlebury

Difference between revisions of "LIS Website Primary Contacts"

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*Late October: Training workshops and sessions for content editors. Content editing in the Drupal CMS may commence!  
 
*Late October: Training workshops and sessions for content editors. Content editing in the Drupal CMS may commence!  
 
*Old CMS expires January 4, 2010
 
*Old CMS expires January 4, 2010
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== One Blog Concept Explained  ==
  
 
== FAQs  ==
 
== FAQs  ==

Revision as of 10:21, 9 September 2009

This is a space for the LIS Website Team to discuss approaches for meetings with primary contacts for major content areas of the LIS website, and to share resources with the primary contacts if so desired. It may include FAQs, checklists or deliverables, and lists of resources to help us work through the process of reviewing content and planning for the new site.


Contacts for Site Content Management

Part of Site Team Contact External Contact
Library Carrie Macfarlane Bryan Carson
Library Portal Barbara Merz Mike Lynch
MediaWiki/Helpdesk Jim Beauchemin Topher/Petar Mitrevski
About LIS/Landing Page Doreen Bernier Jeff Rehbach/AD Team
Blogs Ian McBride Joe Antonioli
Telephone Services Liz Whitaker-Freitas Peggy Fischel
Banner, etc. Documentation Liz Whitaker-Freitas Marcy Smith
Circulation Elin Waagen Kellam Ayres
Special Collections Jess Isler Andy Wentink
Music Library* Jess Isler Dan Frostman
Armstrong Library* Carrie Macfarlane Todd Sturtevant/Nancy Reynolds
Media Services Jim Beauchemin Adam Dobucki
Help(desk) Jim Beauchemin Jim Beauchemin*
Emergency Doreen Bernier Joseph Watson
Collection Management Barbara Merz Terry Simpkins
Teaching/Learning Ian McBride Curricular Technology Team (Adam Franco)
Digital collections Barbara Merz Digital team (Mike Lynch)


  • These are the major content areas defined by the team. Other departments and work groups will be deal with the primary contacts applicable to their area. i.e., the Reserves page(s) will be handled by Kellam since she is the PC for Circulation, and Reserves is part of Circulation(/User Services).
  • We should evaluate whether or not Music Library and Armstrong are essential on top-layer of the IA, or whether links within departmental pages and LIS landing page/Library landing pages suffice

Deliverables/Checklist

  • DIY Workbooks due October 6, 2009
  • Late October: Training workshops and sessions for content editors. Content editing in the Drupal CMS may commence!
  • Old CMS expires January 4, 2010

One Blog Concept Explained

FAQs

  • Q: Will a link to my department/content exist on the LIS landing page?
    • A: If it is one of the sections on listed in the recommendations document, yes, otherwise, no. The idea is for the landing page to be a quick reference to all things LIS, but we won’t be able to list every division, office, and department of the organization because we want a simple list of options for people to choose. This does not necessarily mean that the department is not prominent in other parts of the information architecture of the site. It may have its own search landing page or be one of the links on the top-level landing pages in the Drupal site, such as with the Library.

  • Q: Will there be a “featured departments/events/exhibits/goings-on” spot on the LIS landing page?
    • A: I think the LIS landing page should have a calendar widget listing space availability, but events should be advertised via another calendar widget that appears on the LIS blog, since that will be our public outreach system. This calendar would feed events out of R25.

  • Q: If I have an exhibit or event or online project being launched, can I advertize it on the LIS landing page?
    • A: It could be advertised on the LIS Blog either through an event listing in R25 or a blog post about the event, or both. This is one of the reasons why I think allowing all LIS staff to contribute to the blog is beneficial: it allows easy announcement of LIS related events without delay until publication or approval through committee.

  • Q: Can I name my part of the LIS site whatever I want? (What if I want to name it something other than what my department is called?) Can I separate out parts of my site as I see fit?
    • A: I see no reason not to allow the site naming to be done by the people in charge of that area. I’ve already told the Curricular Tech team that there will be a link on the LIS landing page to something about CT and they get to decide what that link is called. I would encourage people to name their area of the site something related to its content rather than related to the organizational name, should such a difference exist. I see no problem with separating out content into multiple section, provided its done with the intent of making the content easier to browse as I’m sure is the case here.

  • Q: Is creating my content in a Drupal page the best way to display and organize my department’s dynamic content (video, images, audio, etc.)?
    • A: Drupal is the best system available for creating a site with a hierarchy of information, managing the permissions for that hierarchy, and including content from other sources (other pages in Drupal, other blogs, etc.). All of the systems we maintain can include multimedia like images, video, and audio. In fact, for video and audio, we recommend uploading that to MiddMedia, which can then be used to include the content in Drupal, Wordpress, and/or MediaWiki. Still, if you’re trying to build a site that will be a tree of related information with multiple authors, you’re best served creating it in Drupal. That’s not to say that it *can’t* be done in those other systems, just that you will find they aren’t as well suited for the task.

  • Q: What if I want to use blogging tools than Wordpress as part of my department’s web presence?
    • A: Wordpress is the blogging tool that is run locally at Middlebury and will be supported by staff. We won’t stop you from using other blogging tools and you will be able to include feeds from any blog you like in a Drupal site, but we won’t offer support or assistance for design, plugins, authentication, etc. for other blogging platforms.

  • Q: How can I use MiddLabs, and other tools of the new College website to best communicate my department’s services and collaborative activities?
    • A: We don’t know what MiddLabs is yet, so this one is harder to answer. The Web Redo Coordinating Committee will receive White Whale’s recommendations for content in MiddLabs on 9/11. Joe has been very good about forwarding these to the relevant groups as they come in. Still, this does not mean that the recommendation will be approved by Middlebury on that date. We’ve been curious to see how MiddLabs will work without adding to the curricular workload and I personally expect there will be some negotiation on that point after we receive the recommendations.

  • Q: Can I start building my department's Wiki pages now? Will the new LIS Wiki structure require any content migration of my current pages?
    • A: Yes, you can start building Wiki content now. The changes made to the Wiki Main Page will not require migration of your content.

  • Q: Should I (or can I) consider restricting access to certain kinds of content I include on the Wiki, like screenshots of proprietary systems in my documentation guides, or, say, excerpts from copyrighted documents that I am sharing for educational use?
    • A: Entire vendor-provided manuals should be stored on Middfiles. Screenshots should be fine. Copyrighted documents, etc., use your discretion, or contact Jeff Rehbach if you're unsure.

  • Q: To clarify, ALL Middlebury Users, once logged in, can edit LIS Wiki pages (or is it just LIS Staff?) (Thanks!)
    • A:

Personal pages on the new website (Some DRAFT definitions from the Web Redo Group):

  • Customizing and personalizing post

  • Portal= a personalized & customized user page for interacting with Middlebury.edu. Not published for others to see. Comparable to iGoogle, MyYahoo, etc. (but probably not widget-y in first iteration).

  • Directory Listing= public presentation of the data coming from Banner (departments, address, email, phone, office hours, etc.) Accessed through online directory search, and departmental sites pulling staff/faculty info. Can link to profile. Please note: A link to your profile will enable you to display additional info (e.g. family, education), but this information will _no longer_ be displayed through the directory listing (per LIS, College Communications, and HR policy).

  • Profile= public presentation of your information, fully customized and editable (by you). Can include feeds, images, video, links (internal & external). Set-up templates for defaults by classification (faculty, staff, student, etc.). Can feed from other dynamic systems - faculty pulling current course offerings, calendar of relevant events, etc.

  • Personal Website= anyone can build and maintain their own website independent of the core Middlebury.edu design and IA - using WordPress, HTML, or other platforms. Web services will support building such sites on WordPress and other currently supported platforms (like Segue for the time being).

Resources

  • LIS Website Recommendations
  • DIY Workbook
  • Spreadsheet of forms used by LIS, in folder middfiles\orgs\WebMakeover\Sites-LIS Webteam
  • URL Inventory (LIS webstite) in folder middfiles\orgs\WebMakeover\Sites-LIS Webteam
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