Middlebury

Difference between revisions of "Loading Records Using Data Exchange"

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=== Edit/Prepare records via MarcEdit  ===
 
=== Edit/Prepare records via MarcEdit  ===
  
#Download file from Vendor/publisher website: Usually you have the option to Save or Open with Marcedit. You save a step or two by opening with MarcEdit.  
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#Download file from Vendor/publisher website: Usually you have the option to Open or Save with Marcedit. You save a step or two by choosing "Open with MarcEdit."
#Using MarcEdit
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#Using MarcEdit once opened:
  
:*MarcEdit output file: click Browse, then name file.   
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:*Choose MarcEdit output file: click '''Browse''', choose location to download, then name file &amp; save<br>
:*Click Execute. Saves as MARC text file (using '''mrk''' extension). This will allow you to view records and make changes.  
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:*Back to MARC tools windwo, click '''Execute'''. Close. Saves as MARC text file (using '''mrk''' extension). This will allow you to view records and make changes.  
:*Go to desktop and click icon to open  
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:*Go to downloaded file and click&nbsp; to open  
:*Make changes to records, using:
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:*If necessary, make changes to records, using:
  
::• Tools--Add/Edit fields, etc. (e.g., 655 Electronic books)
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::• From top toolbar, choose '''Tools/AddDelete fields''', etc. (e.g., 655 Electronic books)
  
::• Edit--Find/replace, etc. (856 ezproxy prefix)
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::• From top toolbar, choose'''Edit/FindReplace''', etc. (856 ezproxy prefix)
  
::File--Compile file into MARC. Creates /saves on desktop with '''mrc''' extension.
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:*Next, change file format from mrk to mrc: from top toolbar, choose '''File/Compile file into MARC'''. Give file a name &amp; save. Creates/saves on desktop with '''mrc''' extension.
  
 
=== Using Millennium Data Exchange  ===
 
=== Using Millennium Data Exchange  ===

Revision as of 15:31, 7 May 2010

Downloading MARC records from online site (like Oxford)

Edit/Prepare records via MarcEdit

  1. Download file from Vendor/publisher website: Usually you have the option to Open or Save with Marcedit. You save a step or two by choosing "Open with MarcEdit."
  2. Using MarcEdit once opened:
  • Choose MarcEdit output file: click Browse, choose location to download, then name file & save
  • Back to MARC tools windwo, click Execute. Close. Saves as MARC text file (using mrk extension). This will allow you to view records and make changes.
  • Go to downloaded file and click  to open
  • If necessary, make changes to records, using:
• From top toolbar, choose Tools/AddDelete fields, etc. (e.g., 655 Electronic books)
• From top toolbar, chooseEdit/FindReplace, etc. (856 ezproxy prefix)
  • Next, change file format from mrk to mrc: from top toolbar, choose File/Compile file into MARC. Give file a name & save. Creates/saves on desktop with mrc extension.

Using Millennium Data Exchange

  1. On the left menu Millennium Client toolbar, click Data Exchange icon
  2. Click Get PC icon at top: select desktop; then select file. Click Upload
  3. For "Accepted suffix", choose: lfts.Click OK
  4. Back at main results list, highlight file & click Prep icon at top
  5. Click Start.
  6. Close. Saves as type lmarc
  7. Highlight file if not already
  8. Click Load A (EAM file). You  may need to alert Barbara Merz to change the item record template this Load table points to.
  9. Select Process: Load records via locally created load profiles
  10. Check records in Millennium.