Loading Records Using Data Exchange

Downloading MARC records from online site (like Oxford)

Edit/Prepare records via MarcEdit

  1. Download file from Vendor/publisher website: Usually you have the option to Open or Save with Marcedit. You save a step or two by choosing "Open with MarcEdit."
  2. Using MarcEdit once opened:
  • Choose MarcEdit output file: click Browse, choose location to download, then name file & save
  • Back to MARC tools windwo, click Execute. Close. Saves as MARC text file (using mrk extension). This will allow you to view records and make changes.
  • Go to downloaded file and click  to open
  • If necessary, make changes to records, using:
• From top toolbar, choose Tools/AddDelete fields, etc. (e.g., 655 Electronic books). From this same menu you can also edit subfields and indicators.
• From top toolbar, chooseEdit/FindReplace, etc. (856 ezproxy prefix)
  • Next, change file format from mrk to mrc:
• From top toolbar, choose File/Compile file into MARC
• Give file a name & save
• Creates/saves on desktop with mrc extension

Using Millennium Data Exchange

  1. On the left menu Millennium Client toolbar, click Data Exchange icon
  2. Click Get PC icon at top: select desktop; then select file. Click Upload
  3. For "Accepted suffix", choose: lfts.Click OK
  4. Back at main results list, highlight file & click Prep icon at top
  5. Click Start.
  6. Close. Saves as type lmarc
  7. Highlight file if not already
  8. Click Load A (EAM file). You  may need to alert Barbara Merz to change the item record template this Load table points to.
  9. Select Process: Load records via locally created load profiles
  10. Check records in Millennium.
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