Middlebury

Difference between revisions of "Managing Access to Classes Folders and other folders on MiddFiles"

m (moved Managing Access to Classes Folders to Managing Access to Classes Folders and other folders on MiddFiles: The instructions can be used to manage access to folders other than class folders.)
(added advice about class distribution lists)
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People who are the owner of a distribution list that controls access to MiddFiles server folders (including the Classes folders) can easily modify permissions for that group using '''Outlook Web Access''' (also called '''OWA '''or '''WebMail''').  Use the following procedure to add or remove someone from a distribution list that resides in the '''Global Address Book''':  
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People who are the owner of a distribution list that controls access to MiddFiles server folders (including the Classes folders) can easily modify permissions for that group using '''Outlook Web Access''' (also called '''OWA '''or '''WebMail''').  Use the following procedure to add or remove someone from a distribution list that resides in the '''Global Address Book''':
  
#Start a browser and log into Webmail at [http://go.middlebury.edu/webmail http://go.middlebury.edu/webmail].  
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#Start a browser and log into Webmail at [http://go.middlebury.edu/webmail http://go.middlebury.edu/webmail].
#Click the '''Options '''button in the upper-right corner of this window.  
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#Click the '''Options '''button in the upper-right corner of this window.
 
#Click on '''See All Options'''
 
#Click on '''See All Options'''
#Click the '''Groups '''option along the left.  
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#Click the '''Groups '''option along the left.
#In the '''Public Groups I Own '''section double-click the group to which you want to add or remove members.  The '''Group''' dialog box opens.  
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#In the '''Public Groups I Own '''section double-click the group to which you want to add or remove members.  The '''Group''' dialog box opens.
#Expand the '''Membership '''section by clicking on the downward-facing shevron arrows on the '''Membership '''bar.  
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#Expand the '''Membership '''section by clicking on the downward-facing shevron arrows on the '''Membership '''bar.
#Click the '''Add '''or '''Remove '''buttons to change membership in a group.
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#Click the '''Add '''or '''Remove '''buttons to change membership in a group. (Note: For Classes distribution lists and Classes folders, an instructor can adjust the membership of the "audits" and "instructors" lists only. The "students" list is controlled by Banner.) 
  
 
==== To Remove a Member  ====
 
==== To Remove a Member  ====
  
#Select the person from the '''Members '''list.  
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#Select the person from the '''Members '''list.
#Click the '''Remove '''button.  
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#Click the '''Remove '''button.
#Repeat for each person you want to remove from the list.  
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#Repeat for each person you want to remove from the list.
 
#Click the '''Save''' button when you are finished.
 
#Click the '''Save''' button when you are finished.
  
 
==== To Add a Member  ====
 
==== To Add a Member  ====
  
#Click the '''Add '''button.  A dialog box opens.  
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#Click the '''Add '''button.  A dialog box opens.
#Type the last name of the person you want to find in the '''Search '''field and then click the '''magnifying glass '''(Search) icon.  
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#Type the last name of the person you want to find in the '''Search '''field and then click the '''magnifying glass '''(Search) icon.
#Select the person you want from the filtered list presented.  
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#Select the person you want from the filtered list presented.
#Click '''Add->'''.  
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#Click '''Add->'''.
#Click '''OK'''.  
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#Click '''OK'''.
 
#Click '''Save'''.
 
#Click '''Save'''.
  
<br>  
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<br>
  
 
==== Editing a distribution list with Microsoft Outlook:<br> ====
 
==== Editing a distribution list with Microsoft Outlook:<br> ====
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See [[Editing a distribution list with Microsoft Outlook|Editing a distributon list with Microsoft Outlook]]<br>
 
See [[Editing a distribution list with Microsoft Outlook|Editing a distributon list with Microsoft Outlook]]<br>
  
[[Category:DFS]] [[Category:Helpdesk_Documentation]] [[Category:Permissions]] [[Category:File_Servers]]
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[[Category:DFS]] [[Category:Helpdesk Documentation]] [[Category:Permissions]] [[Category:File Servers]]

Revision as of 09:52, 4 September 2012

People who are the owner of a distribution list that controls access to MiddFiles server folders (including the Classes folders) can easily modify permissions for that group using Outlook Web Access (also called OWA or WebMail).  Use the following procedure to add or remove someone from a distribution list that resides in the Global Address Book:

  1. Start a browser and log into Webmail at http://go.middlebury.edu/webmail.
  2. Click the Options button in the upper-right corner of this window.
  3. Click on See All Options
  4. Click the Groups option along the left.
  5. In the Public Groups I Own section double-click the group to which you want to add or remove members.  The Group dialog box opens.
  6. Expand the Membership section by clicking on the downward-facing shevron arrows on the Membership bar.
  7. Click the Add or Remove buttons to change membership in a group. (Note: For Classes distribution lists and Classes folders, an instructor can adjust the membership of the "audits" and "instructors" lists only. The "students" list is controlled by Banner.)

To Remove a Member

  1. Select the person from the Members list.
  2. Click the Remove button.
  3. Repeat for each person you want to remove from the list.
  4. Click the Save button when you are finished.

To Add a Member

  1. Click the Add button.  A dialog box opens.
  2. Type the last name of the person you want to find in the Search field and then click the magnifying glass (Search) icon.
  3. Select the person you want from the filtered list presented.
  4. Click Add->.
  5. Click OK.
  6. Click Save.


Editing a distribution list with Microsoft Outlook:

See Editing a distributon list with Microsoft Outlook