Middlebury

Difference between revisions of "Managing Access to Classes Folders and other folders on MiddFiles"

(Updated Instructions -- Reflecting Exchange 2013)
(Reverting to instructions that pertain to pre-upgrade Exchange server)
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People who own distribution groups that control access to MiddFiles server folders (including the Classes folders) and the Course Hub can easily modify permissions for those groups using '''Outlook Web Access''' (also called '''OWA '''or '''WebMail''').  Use the following procedure to add or remove someone from a distribution group that is visible in the '''Global Address Book''':
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People who are the owner of a distribution list that controls access to MiddFiles server folders (including the Classes folders) and the Course Hub can easily modify permissions for that list using '''Outlook Web Access''' (also called '''OWA '''or '''WebMail''').  Use the following procedure to add or remove someone from a distribution list that resides in the '''Global Address Book''':
  
 
#Start a browser and log into Webmail at [http://go.middlebury.edu/webmail http://go.middlebury.edu/webmail].
 
#Start a browser and log into Webmail at [http://go.middlebury.edu/webmail http://go.middlebury.edu/webmail].
#Click the '''Settings''' icon (gear) in the upper-right corner.
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#Click the '''Options '''button in the upper-right corner of this window.
#Click on '''Options'''.
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#Click on '''See All Options'''
#Click '''Groups ''' in the left-hand pane.
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#Click the '''Groups '''option along the left.
#In the '''distribution lists I own '''section, double-click the group to which you want to add or remove members.  The '''Distribution Group''' dialog box opens.
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#In the '''Public Groups I Own '''section double-click the group to which you want to add or remove members.  The '''Group''' dialog box opens.
#Click the '''membership''' link to display current group members (if any).
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#Expand the '''Membership '''section by clicking on the downward-facing chevron arrows on the '''Membership '''bar.
#Click the '''+''' (add) or '''''' (remove) icons to change membership in a group as described below.
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#Click the '''Add '''or '''Remove '''buttons to change membership in a group. (Note: For classes, an instructor can adjust the membership of the "audits" and "instructors" lists only. The "students" list is controlled by Banner.)
#* Note: For classes, an instructor can adjust only the membership of the "audits" and "instructors" groups.   The "students" group populates automatically with course registration info from the Banner system.
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<br>
 
 
==== To Remove a Member  ====
 
==== To Remove a Member  ====
  
#Click to select the desired person from the '''Members''' list.
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#Select the person from the '''Members '''list.
#Click the '''''' (remove) icon.
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#Click the '''Remove '''button.
#Repeat for each person you want to remove from the group.
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#Repeat for each person you want to remove from the list.
 
#Click the '''Save''' button when you are finished.
 
#Click the '''Save''' button when you are finished.
<br>
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==== To Add a Member  ====
 
==== To Add a Member  ====
  
#Click the '''+''' (add) icon. A new dialog box opens.
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#Click the '''Add '''button.&nbsp; A dialog box opens.
#Click in the '''search people''' field, then type the last name of the person you want to find.  Press the Enter or Return key to perform the search.
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#Type the last name of the person you want to find in the '''Search '''field and then click the '''magnifying glass '''(Search) icon.
#Click to select the person you want from the filtered list presented.
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#Select the person you want from the filtered list presented.
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#Click '''Add-&gt;'''.
 
#Click '''OK'''.
 
#Click '''OK'''.
 
#Click '''Save'''.
 
#Click '''Save'''.
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<br>
 
<br>
  
==== Editing a Distribution Group using Microsoft Outlook client software on a PC ====
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==== Editing a distribution list with Microsoft Outlook:<br> ====
<br>
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See [[Editing a distribution list with Microsoft Outlook|Editing a distribution list with Microsoft Outlook]]<br>
 
See [[Editing a distribution list with Microsoft Outlook|Editing a distribution list with Microsoft Outlook]]<br>
  
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[[Category:File Servers]]
 
[[Category:File Servers]]
 
[[Category:Public Search]]
 
[[Category:Public Search]]
[[Category:Webmail]]
 
[[Category:Groups]]
 

Revision as of 12:55, 16 December 2014

People who are the owner of a distribution list that controls access to MiddFiles server folders (including the Classes folders) and the Course Hub can easily modify permissions for that list using Outlook Web Access (also called OWA or WebMail).  Use the following procedure to add or remove someone from a distribution list that resides in the Global Address Book:

  1. Start a browser and log into Webmail at http://go.middlebury.edu/webmail.
  2. Click the Options button in the upper-right corner of this window.
  3. Click on See All Options
  4. Click the Groups option along the left.
  5. In the Public Groups I Own section double-click the group to which you want to add or remove members.  The Group dialog box opens.
  6. Expand the Membership section by clicking on the downward-facing chevron arrows on the Membership bar.
  7. Click the Add or Remove buttons to change membership in a group. (Note: For classes, an instructor can adjust the membership of the "audits" and "instructors" lists only. The "students" list is controlled by Banner.)

To Remove a Member

  1. Select the person from the Members list.
  2. Click the Remove button.
  3. Repeat for each person you want to remove from the list.
  4. Click the Save button when you are finished.

To Add a Member

  1. Click the Add button.  A dialog box opens.
  2. Type the last name of the person you want to find in the Search field and then click the magnifying glass (Search) icon.
  3. Select the person you want from the filtered list presented.
  4. Click Add->.
  5. Click OK.
  6. Click Save.


Editing a distribution list with Microsoft Outlook:

See Editing a distribution list with Microsoft Outlook