Middlebury

Difference between revisions of "Managing Access to Classes Folders and other folders on MiddFiles"

(Reverting to instructions that pertain to pre-upgrade Exchange server)
(Updated instructions in effect with Exchange 2013 server)
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People who are the owner of a distribution list that controls access to MiddFiles server folders (including the Classes folders) and the Course Hub can easily modify permissions for that list using '''Outlook Web Access''' (also called '''OWA '''or '''WebMail''').  Use the following procedure to add or remove someone from a distribution list that resides in the '''Global Address Book''':
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People who own distribution groups that control access to MiddFiles server folders (including the Classes folders) and the Course Hub can easily modify permissions for those groups using '''Outlook Web Access''' (also called '''OWA '''or '''WebMail''').  Use the following procedure to add or remove someone from a distribution group that is visible in the '''Global Address Book''':
  
 
#Start a browser and log into Webmail at [http://go.middlebury.edu/webmail http://go.middlebury.edu/webmail].
 
#Start a browser and log into Webmail at [http://go.middlebury.edu/webmail http://go.middlebury.edu/webmail].
#Click the '''Options '''button in the upper-right corner of this window.
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#Click the '''Settings''' icon (gear) in the upper-right corner.
#Click on '''See All Options'''
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#Click on '''Options'''.
#Click the '''Groups '''option along the left.
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#Click '''Groups ''' in the left-hand pane.
#In the '''Public Groups I Own '''section double-click the group to which you want to add or remove members.  The '''Group''' dialog box opens.
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#In the '''distribution lists I own '''section, double-click the group to which you want to add or remove members.  The '''Distribution Group''' dialog box opens.
#Expand the '''Membership '''section by clicking on the downward-facing chevron arrows on the '''Membership '''bar.
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#Click the '''membership''' link to display current group members (if any).
#Click the '''Add '''or '''Remove '''buttons to change membership in a group. (Note: For classes, an instructor can adjust the membership of the "audits" and "instructors" lists only. The "students" list is controlled by Banner.)
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#Click the '''+''' (add) or '''''' (remove) icons to change membership in a group as described below.
 
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#* Note: For classes, an instructor can adjust only the membership of the "audits" and "instructors" groups.   The "students" group populates automatically with course registration info from the Banner system.
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<br>
 
==== To Remove a Member  ====
 
==== To Remove a Member  ====
  
#Select the person from the '''Members '''list.
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#Click to select the desired person from the '''Members''' list.
#Click the '''Remove '''button.
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#Click the '''''' (remove) icon.
#Repeat for each person you want to remove from the list.
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#Repeat for each person you want to remove from the group.
 
#Click the '''Save''' button when you are finished.
 
#Click the '''Save''' button when you are finished.
 
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<br>
 
==== To Add a Member  ====
 
==== To Add a Member  ====
  
#Click the '''Add '''button.&nbsp; A dialog box opens.
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#Click the '''+''' (add) icon. A new dialog box opens.
#Type the last name of the person you want to find in the '''Search '''field and then click the '''magnifying glass '''(Search) icon.
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#Click in the '''search people''' field, then type the last name of the person you want to find.  Press the Enter or Return key to perform the search.
#Select the person you want from the filtered list presented.
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#Click to select the person you want from the filtered list presented.
#Click '''Add-&gt;'''.
 
 
#Click '''OK'''.
 
#Click '''OK'''.
 
#Click '''Save'''.
 
#Click '''Save'''.
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<br>
 
<br>
  
==== Editing a distribution list with Microsoft Outlook:<br> ====
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==== Editing a Distribution Group using Microsoft Outlook client software on a PC ====
 
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<br>
 
See [[Editing a distribution list with Microsoft Outlook|Editing a distribution list with Microsoft Outlook]]<br>
 
See [[Editing a distribution list with Microsoft Outlook|Editing a distribution list with Microsoft Outlook]]<br>
  
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[[Category:File Servers]]
 
[[Category:File Servers]]
 
[[Category:Public Search]]
 
[[Category:Public Search]]
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[[Category:Webmail]]
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[[Category:Groups]]

Revision as of 10:33, 19 December 2014

People who own distribution groups that control access to MiddFiles server folders (including the Classes folders) and the Course Hub can easily modify permissions for those groups using Outlook Web Access (also called OWA or WebMail).  Use the following procedure to add or remove someone from a distribution group that is visible in the Global Address Book:

  1. Start a browser and log into Webmail at http://go.middlebury.edu/webmail.
  2. Click the Settings icon (gear) in the upper-right corner.
  3. Click on Options.
  4. Click Groups in the left-hand pane.
  5. In the distribution lists I own section, double-click the group to which you want to add or remove members.  The Distribution Group dialog box opens.
  6. Click the membership link to display current group members (if any).
  7. Click the + (add) or (remove) icons to change membership in a group as described below.
    • Note: For classes, an instructor can adjust only the membership of the "audits" and "instructors" groups. The "students" group populates automatically with course registration info from the Banner system.


To Remove a Member

  1. Click to select the desired person from the Members list.
  2. Click the (remove) icon.
  3. Repeat for each person you want to remove from the group.
  4. Click the Save button when you are finished.


To Add a Member

  1. Click the + (add) icon. A new dialog box opens.
  2. Click in the search people field, then type the last name of the person you want to find. Press the Enter or Return key to perform the search.
  3. Click to select the person you want from the filtered list presented.
  4. Click OK.
  5. Click Save.


Editing a Distribution Group using Microsoft Outlook client software on a PC


See Editing a distribution list with Microsoft Outlook