Middlebury

Difference between revisions of "Managing Access to Classes Folders and other folders on MiddFiles"

(Editing a Distribution Group using Microsoft Outlook client software on a PC: Corrected broken wiki link)
Line 1: Line 1:
'''Updated 4/9/15'''
+
'''Updated 8/16/16'''
  
People who own distribution groups that control access to MiddFiles server folders (including the Classes folders) and the Course Hub can easily modify permissions for those groups using '''Outlook Web Access''' (also called '''OWA '''or '''WebMail''').  Use the following instructions to add or remove someone from a distribution group that is visible in the Global Address Book:
+
People who own distribution groups that control access to MiddFiles server folders (including the Classes folders) and the Course Hub can easily modify membership of those groups using the '''Exchange Admin Center'''.  Use the following instructions to add or remove someone from a distribution group that is visible in the Global Address Book:
  
#Start a browser and log into Webmail at [http://go.middlebury.edu/webmail http://go.middlebury.edu/webmail].
+
#Start a browser and log into the Exchange Admin Center at [http://go.middlebury.edu/ecp http://go.middlebury.edu/ecp] with your Middlebury username and password.
#Click the '''Settings''' icon (gear) in the upper-right corner.
+
#Click the '''Search''' icon (magnifying glass) above the list of groups.
#Click on '''Options'''.
+
#Enter the part or all of the name of the list in the search window, and click on the search (magnifying glass) icon to the right to limit the view to possible matches.
#Click '''Groups ''' in the left-hand pane.
+
#Select the group you would like to edit.
#In the '''distribution lists I own '''section, double-click the group to which you want to add or remove members.  The '''Distribution Group''' dialog box opens.
+
#Click on the pencil icon to the right (displays '''add member''' if you hover over it) to edit the group.
 +
#You may click on the '''browse...''' button if you simply want to add a member, or '''open group properties''' to open the group properties in a new window to view membership & ownership, add & remove members, and more. The following instructions assume that you have chose to '''open group properties'''.
 
#Click the '''membership''' link to display current group members (if any).
 
#Click the '''membership''' link to display current group members (if any).
 
#Click the '''+''' (add) or '''—''' (remove) icons to change membership in a group as described below.
 
#Click the '''+''' (add) or '''—''' (remove) icons to change membership in a group as described below.
 +
#* Note: All groups in the Global Address List will appear for you.  Please search for and edit those that belong to you.  You may check the '''ownership''' of other groups, though many are automatically generated and maintained, and have '''Administrator''' or '''Betty White''' listed under '''ownership'''.
 
#* Note: For classes, an instructor can adjust only the membership of the "audits" and "instructors" groups.  The "students" group populates automatically with course registration info from the Banner system.
 
#* Note: For classes, an instructor can adjust only the membership of the "audits" and "instructors" groups.  The "students" group populates automatically with course registration info from the Banner system.
 
<br>
 
<br>
 
==== To Remove a Member  ====
 
==== To Remove a Member  ====
  
#Click to select the desired person from the '''Members''' list.
+
#Click to select the desired person from the '''membership''' list.
 
#Click the '''—''' (remove) icon.
 
#Click the '''—''' (remove) icon.
 
#Repeat for each person you want to remove from the group.
 
#Repeat for each person you want to remove from the group.
Line 29: Line 31:
  
 
<br>
 
<br>
 
==== Editing a Distribution Group using Microsoft Outlook client software on a PC ====
 
<br>
 
See [[Editing_a_distribution_list_with_Microsoft_Outlook|Editing a Distribution List with Microsoft Outlook]]<br>
 
  
 
[[Category:DFS]]
 
[[Category:DFS]]

Revision as of 10:24, 16 August 2016

Updated 8/16/16

People who own distribution groups that control access to MiddFiles server folders (including the Classes folders) and the Course Hub can easily modify membership of those groups using the Exchange Admin Center.  Use the following instructions to add or remove someone from a distribution group that is visible in the Global Address Book:

  1. Start a browser and log into the Exchange Admin Center at http://go.middlebury.edu/ecp with your Middlebury username and password.
  2. Click the Search icon (magnifying glass) above the list of groups.
  3. Enter the part or all of the name of the list in the search window, and click on the search (magnifying glass) icon to the right to limit the view to possible matches.
  4. Select the group you would like to edit.
  5. Click on the pencil icon to the right (displays add member if you hover over it) to edit the group.
  6. You may click on the browse... button if you simply want to add a member, or open group properties to open the group properties in a new window to view membership & ownership, add & remove members, and more. The following instructions assume that you have chose to open group properties.
  7. Click the membership link to display current group members (if any).
  8. Click the + (add) or (remove) icons to change membership in a group as described below.
    • Note: All groups in the Global Address List will appear for you. Please search for and edit those that belong to you. You may check the ownership of other groups, though many are automatically generated and maintained, and have Administrator or Betty White listed under ownership.
    • Note: For classes, an instructor can adjust only the membership of the "audits" and "instructors" groups. The "students" group populates automatically with course registration info from the Banner system.


To Remove a Member

  1. Click to select the desired person from the membership list.
  2. Click the (remove) icon.
  3. Repeat for each person you want to remove from the group.
  4. Click the Save button when you are finished.


To Add a Member

  1. Click the + (add) icon. A new dialog box opens.
  2. Click in the Search People field, then type the last name of the person you want to find. Press the Enter or Return key to perform the search.
  3. Click to select the person you want from the filtered list presented.
  4. Click OK.
  5. Repeat for each person you want to add to the list.
  6. Click Save.