Difference between revisions of "Managing Group Membership and Permissions"

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'''Updated 7/15/21'''
Content for this wiki page has been moved to the TeamDynamix Knowledge Base:
This page contains instructions used to change membership in '''distribution lists''' (groups), which can be used for email distribution and/or controlling permissions (access) to the following:
*Middfiles server folders (including Classes and Orgs)
*Course Hub and related curricular resources
*Shared documents in [[OneDrive|OneDrive]] and [[Google_Drive|Google Drive]]
*Certain shared mailboxes<ref>Please note the difference between ''shared mailboxes'' (e.g. helpdesk@middlebury.edu - a single mailbox that several people look at) and ''distribution lists'', which can be used to send email to many people at once (e.g. students@middlebury.edu - a list of current undergraduate students). These distribution lists can also be used as ''the list of people who have access to something'', including a shared mailbox, a folder, etc. This latter use is the focus of this page.</ref>
*Certain restricted internal web resources
Group membership for distribution lists is managed using the '''Exchange Admin Center''' and syncs daily. Use the following instructions to add or remove someone from a distribution group that is visible in the Global Address Book.
'''Important:&nbsp; A [http://go.middlebury.edu/vpn VPN connection] is needed to access this service when you are not on the Middlebury network!'''
==== Locate & Edit a Group ====
#Start a browser and log into the Exchange Admin Center at [http://go.middlebury.edu/ecp http://go.middlebury.edu/ecp] with your Middlebury username and password.
#*'''Note:'''&nbsp; VPN is needed to use this service when you are not on the Middlebury network.&nbsp; Refer to [http://go.middlebury.edu/vpn http://go/vpn/] for installation & usage details. 
#Click the '''Search''' icon (magnifying glass) above the list of groups.
#Enter the part or all of the group name in the search window, then press Enter or Return to view possible matches.<br/> '''Please note:''' Access to folders in middfiles\orgs is through a list prefixed by '''DFS-'''. For instance, to control access to the folder '''middfiles\orgs\ITS\Workgroups''' you would look for a list named '''DFS-ITS-Workgroups'''.
#Click once to select the group you would like to edit; ownership information is shown in right-hand pane.
#*All groups are visible to you, but you may only edit ones you own.
#*Groups owned by ''Administrator'' or ''Betty White'' are automatically generated and maintained. 
#Double-click the group name to display the group properties in a new window.
#Click the '''membership''' link to display current group members (if any).
#Click the&nbsp;'''+''' (add) or '''—''' (remove) icons to change group membership, as described below.
#*Note: For classes, an instructor can adjust only the membership of the "audits" and "instructors" groups. The "students" group populates automatically with course registration info from the Banner system. 
==== To Remove a Member ====
#Click to select the desired person from the '''membership''' list.
#Click the '''—''' (remove) icon.
#Repeat for each person you want to remove from the group.
#Click the '''Save''' button when you are finished.
==== To Add a Member ====
#Click the '''+''' (add) icon. A new dialog box opens.
#Click the magnifying glass. A search field appears.
#Click in the search field, then type the last name of the person you want to find. Press the Enter or Return key to perform the search.
#Click to select the person you want from the filtered list presented.
#Click '''OK'''.
#Repeat for each person you want to add to the list.
#Click '''Save'''.
[[Category:Helpdesk Documentation]] [[Category:Public Search]] [[Category:Groups]] [[Category:File Servers]] [[Category:Permissions]]
[[Category:Helpdesk Documentation]] [[Category:Public Search]] [[Category:Groups]] [[Category:File Servers]] [[Category:Permissions]]
<references />

Latest revision as of 16:23, 29 June 2022

Content for this wiki page has been moved to the TeamDynamix Knowledge Base:


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