Middlebury

Difference between revisions of "Managing Group Membership and Permissions"

(Content moved to TDX KB article 154)
 
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'''Updated 7/15/21'''
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Content for this wiki page has been moved to the TeamDynamix Knowledge Base:
 
 
This page contains instructions used to change membership in '''distribution lists''' (groups), which can be used for email distribution and/or controlling permissions (access) to the following:
 
 
 
*Middfiles server folders (including Classes and Orgs)
 
*Course Hub and related curricular resources
 
*Shared documents in [[OneDrive|OneDrive]] and [[Google_Drive|Google Drive]]
 
*Certain shared mailboxes<ref>Please note the difference between ''shared mailboxes'' (e.g. helpdesk@middlebury.edu - a single mailbox that several people look at) and ''distribution lists'', which can be used to send email to many people at once (e.g. students@middlebury.edu - a list of current undergraduate students). These distribution lists can also be used as ''the list of people who have access to something'', including a shared mailbox, a folder, etc. This latter use is the focus of this page.</ref>
 
*Certain restricted internal web resources
 
 
 
Group membership for distribution lists is managed using the '''Exchange Admin Center''' and syncs daily. Use the following instructions to add or remove someone from a distribution group that is visible in the Global Address Book.
 
 
 
'''Important:&nbsp; A [http://go.middlebury.edu/vpn VPN connection] is needed to access this service when you are not on the Middlebury network!'''
 
 
 
==== Locate & Edit a Group ====
 
 
 
#Start a browser and log into the Exchange Admin Center at [http://go.middlebury.edu/ecp http://go.middlebury.edu/ecp] with your Middlebury username and password.
 
#*'''Note:'''&nbsp; VPN is needed to use this service when you are not on the Middlebury network.&nbsp; Refer to [http://go.middlebury.edu/vpn http://go/vpn/] for installation & usage details. 
 
#Click the '''Search''' icon (magnifying glass) above the list of groups.
 
#Enter the part or all of the group name in the search window, then press Enter or Return to view possible matches.<br/> '''Please note:''' Access to folders in middfiles\orgs is through a list prefixed by '''DFS-'''. For instance, to control access to the folder '''middfiles\orgs\ITS\Workgroups''' you would look for a list named '''DFS-ITS-Workgroups'''.
 
#Click once to select the group you would like to edit; ownership information is shown in right-hand pane.
 
#*All groups are visible to you, but you may only edit ones you own.
 
#*Groups owned by ''Administrator'' or ''Betty White'' are automatically generated and maintained. 
 
#Double-click the group name to display the group properties in a new window.
 
#Click the '''membership''' link to display current group members (if any).
 
#Click the&nbsp;'''+''' (add) or '''—''' (remove) icons to change group membership, as described below.
 
#*Note: For classes, an instructor can adjust only the membership of the "audits" and "instructors" groups. The "students" group populates automatically with course registration info from the Banner system. 
 
 
 
&nbsp;
 
 
 
==== To Remove a Member ====
 
 
 
#Click to select the desired person from the '''membership''' list.
 
#Click the '''—''' (remove) icon.
 
#Repeat for each person you want to remove from the group.
 
#Click the '''Save''' button when you are finished.
 
 
 
&nbsp;
 
 
 
==== To Add a Member ====
 
 
 
#Click the '''+''' (add) icon. A new dialog box opens.
 
#Click the magnifying glass. A search field appears.
 
#Click in the search field, then type the last name of the person you want to find. Press the Enter or Return key to perform the search.
 
#Click to select the person you want from the filtered list presented.
 
#Click '''OK'''.
 
#Repeat for each person you want to add to the list.
 
#Click '''Save'''.
 
 
 
&nbsp;
 
  
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'''https://support.gmhec.org/TDClient/47/middlebury/KB/ArticleDet?ID=154'''
 
[[Category:Helpdesk Documentation]] [[Category:Public Search]] [[Category:Groups]] [[Category:File Servers]] [[Category:Permissions]]
 
[[Category:Helpdesk Documentation]] [[Category:Public Search]] [[Category:Groups]] [[Category:File Servers]] [[Category:Permissions]]
<references />
 
 
[[Category:TDXKB]]
 
[[Category:TDXKB]]

Latest revision as of 16:23, 29 June 2022

Content for this wiki page has been moved to the TeamDynamix Knowledge Base:

https://support.gmhec.org/TDClient/47/middlebury/KB/ArticleDet?ID=154

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