Media Services

Revision as of 10:30, 22 February 2011 by W. Lane (talk | contribs)

See also

  • go/media for classrooms, film screening, and event support

Digital Media Development

The Digital Media program provides support for faculty, student and staff media development, which can include, but is not limited to:

  • Images and document creation: posters, diagrams
  • Audio: podcasting, voiceovers
  • Video: digital stories, animations
  • Digital Spaces: 3D visualizations, virtual worlds

If you need help with your media project, stop by the Wilson Lab in the Davis Family Library (1pm-1am). You can also request e-mail support at DigitalMediaTutors@middlebury.edu. The Digital Media Tutors provide walk-in support for the Wilson Media Lab, located in the Davis Family Library. These computers provide Middlebury College with the tools to meet digital media development needs. For more information on Digital Media Development, contact:

  • Joe Antonioli at 443-3062 or e-mail jantonio@middlebury.edu
  • Mack Roark at 443-2328 or e-mail mroark@middlebury.edu

Wilson Media Lab


The Wilson Media Lab is open to the public while the Davis Family Library is open. It is staffed by Digital Media Tutors at the following times:

  • Sunday - Thursday: 1PM - 1AM
  • Friday: 1PM - 4PM

House Calls:

  • Mon-Fri 9 am to 5 pm

Due to limited staffing, hours may vary during Summer and Winter terms and during College break periods. Please check the schedule on the outside of the lab for exact hours during these times.

Digital Media Tutors

The Digital Media Tutors provide walk-in support for the Wilson Media Lab, located in the Davis Family Library.

They have:

Film Screening and Event Services

Scheduling a film screening

Media Services will provide Film Screening support for 35mm and 16mm films and all other formats shown in Dana Auditorium, Twilight Auditorium and Axinn 232. To request screening support in these locations, please read the guidelines below and fill out the Screening Request Form. All other film screenings are the responsibility of the faculty or sponsor of the screening. Media Services requires 48 hours notice to provide film screening support.

Before requesting a screening, schedule a suitable screening room with the Department of Event Management (ext. 5069). Plan to coordinate with that office for an appropriate teaching space if your audiovisual requirements for a semester are substantial.

After the location and time have been scheduled, contact the Reserve Office (libres@middlebury.edu) to place the DVDs and videos you will be using on reserve for your course.

Films and videos from sources outside the College may be requested via Middlebury's Film rental form. After you have scheduled a room for your showing, and have financing approval, fill out the form and submit it. Place your orders as far in advance as possible - a lead time of at least two weeks is recommended.

Video and Public Performance Rights

Most of the videos and DVDs in LIS collections do not include public performance rights. These rights are needed if:

  1. You plan to show a film for your club or student organization, or
  2. A screening is open to the public. This includes an instructor showing a video as part of the curriculum, but inviting people who are not enrolled in the class to attend. It also includes small groups who want to view a movie for entertainment in a public space.

Public performance rights are not needed for classroom-related screenings or private screenings in your room with a group of friends.

  • Student groups wishing to show a film must work with the CCAL office to plan the event. Please contact Karen White at the Center for Campus Activities and Leadership in McCullough Hall, (ext. 3300).

Some films in the collection do include public performance rights. Please contact Sue Driscoll at ext. 2048 for assistance.

How to plan a film screening

  1. Reserve a room. Contact the Department of Event Management to reserve/schedule an appropriate room
  2. Place films needed for screenings on Reserve. Contact the Reserve Office (libres@middlebury.edu) with the time and date of your screening (to facilitate booking reservations, unless otherwise notified, we will assume that the faculty or sponsor is screening and checking out the film)
  3. If you will be screening the film yourself, you can also self-book it (after the film has been added to Reserves for your course, simply search the catalog and click on the "PLACE RESERVATION" button). Check here for more information about placing a film on reserve and booking it for a specific time/date.
  4. Once booked in the system, screening reservations can easily be verified by checking in My Midcat. Reservations are specific to the  person screening the film. Reservation periods for films on reserve default to 4 hours.
  5. If your screening is in Dana Auditorium, Twilight Auditorium or Axinn 232, you can request film screening support by filling out this form a minimum of 2 business days prior to the scheduled screening.

The web form will ask for this information:

  • Date, Time and Location
  • Title of the film 
  • Source of the film. Does the library own it? Is it your personal copy? Does it need to be ordered or rented?
  • Format of the film - DVD Region 2, VHS PAL, Laserdisc, etc.
  • Course code and title
  • Name of the faculty or event sponsor
  • Comments, details of screening request etc.

You should receive an email confirmation from an LIS staff member. Screenings should not be considered confirmed until we send you confirmation.

Helpdesk Staff: See Helpdesk Internal Notes on Film Screenings

Event Recording

There are two ways in which Media Services can record a lecture:

  1. Regular event recording: Recording a video of the presenter and the presenter's immediate vicinity.
  2. Accordent(TM) event recording: In addition to recording the presenter, the Accordent(TM) system can "capture" the activity on the presenter's computer, which may be a powerpoint or many other activities. The video showing the presenter's computer screen is added to the video of the person that's talking, resulting in a nicely integrated recording of the event (as can be seen on our digital lecture archive pages).

Media Services can provide regular recording assistance in some spaces, and Accordent(TM) recording in fewer spaces. The Event Recording Form details the supported spaces for either situation. To request either a regular recording or an accordent recording, please fill out the following form: Event Recording Request Form.

Overflow Support for Events

LIS can provide overflow audio and video feeds for events where the expected audience exceeds the capacity of certain rooms (see list below). For example, we can record the audio and video from an event in Dana and stream it live to MBH216. A/V Overflow is supported in several locations on campus (see list below). 

Any event happening in one of the following spaces can overflow into any one of the other spaces:

  • Sunderland Dana Auditorium,
  • McCardell Bicentennial Hall 216 and 220,
  • McCullough Social Space,
  • Mead Chapel and
  • Twilight Auditorium. 

Videoconferencing Services

General guidelines:

  • Book early
  • No cost involved
  • Set-ups are all plug and play once you know how to use them
  • Video is from fixed camera and shows people in the room; does not involve projection of what's on a laptop, etc.
  • At larger conferences, to ask a question/make a comment, a person in the audience would have to come to a designated spot (where camera is pointed) in order to speak; although speakers in the audience might be heard from their seats, it would be difficult to tell who is speaking

Midd Campus

Videoconferencing is available on the Middlebury campus using Polycom videoconferencing systems. All systems use IP based videoconferencing to connect with another videoconferencing system.

  • Carr Hall Seminar 005 (capacity 15) has a Polycom VSX7400 with 42" LCD monitor on a stand; image appears on 32" flat panel monitor
  • Davis Family Library 230 (capacity 18) has a permanently installed Polycom VS4000 videoconferencing system; image appears on backlit, fixed, large screen; Media Services support required.
  • Davis Family Library 150 A-D (capacity 2) can be used with our portable Polycom HDX7002XL; image appears on 27" screen; borrow portable videoconferencing unit from the Davis Family Circulation Desk Please contact Doreen Bernier ( 5595) to reserve these 4 rooms
  • Davis Family Library 145 (capacity 16); image appears on pull-down projection screen; one fixed camera. Please contact Doreen Bernier ( 5595) to reserve.
  • Robert A Jones Conference Room (capacity 15+ ~ 86 additional seats out of immediate camera range) has a permanently installed Polycom HDX8400 system; image appears on two pull-down projection screens + TV monitor

Event scheduling should be contacted to schedule the room. Notify helpdesk@middlebury.edu if assistance is required.
To schedule the above rooms:

  1. Contact Events Scheduling
  2. Please note: All students inquiring about videoconferencing for the purpose of job interviews must contact CSO before proceeding further. CSO will act on behalf of the student as their sponsor
  3. Contact Media Services (helpdesk@middlebury.edu) to request technical support.You should contact the other end (the far side) of the videoconference to obtain the IP address and contact info.

To ensure that your video-conference event is successful, please contact Media Services (helpdesk@middlebury.edu) well in advance.

MIIS Campus

  • Two portable videoconferencing units - book/reserve 2 weeks in advance
  • Graduate School of Business has two large, fixed screens in Lecture Room and Gathering Hall
  • Other spaces on campus could be used as well
  • Technology best suited to intimate setting of 6 - 8 people

Audio-Video Copying Services

Requests are limited to 3 copies MAX. We can recommend a 3rd party service if needed.

Personal copies:

  • Copies of lectures, classroom events, plays and talent shows, any events shot on campus with appropriate permissions
  • The requester must supply the video or audio master and good quality blank tape
  • The requester must supply the same number of blank tapes as there are masters
  • Copies will not be edited in any way: if two or more tapes of an event are recorded, there will be no editing of the tapes onto a single tape
  • Language Schools must coordinate requests with their School’s bilingual assistant
  • Requests are usually filled within 48-72 hours of receipt of request.

Copies or excerpts for classroom use:

  • No duplication will be done without written copyright permission or a determination by LIS that the requested copying should be considered fair use of the materials
  • Requests are usually filled within 48-72 hours of receipt of request.

How to use hardware in the Media Lab

Using the ION Tape2PC

The ION TAPE2PC allows us to capture audio from cassette tapes (you remember those don’t you?) via USB into iTunes. The audio can then be burned to CD.

  1. Start EZ Tape Converter (Click on Icon on desktop or go Start > All Programs > MixMeister >EZ Tape Converter).
  2. Insert the cassette into the ION TAPE2PC deck in the B deck.
  3. Press the Play and Pause buttons on the B deck.
  4. When you are ready to record, click on RECORD in the EZ Tape Converter window. Then IMMEDIATELY press Pause on the cassette deck to start playback.
  5. To demarcate the beginning of a new track, click on the NEW TRACK button where you would like the new track to begin.
  6. When you are finished recording, click on NEXT to proceed to the next step.
  7. Enter the Artist, Album and Track titles by clicking and typing into the corresponding fields. When finished, click NEXT.
  8. EZ Tape Converter will now export your recording to iTunes. Please allow the exporting process to complete.
  9. Once the export is complete. You can chose if you want to record again (Click YES or NO). Once you make your selection, click NEXT. YES will allow you to record again, NO will exit the application.

Your recordings may now be accessed through iTunes.

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