Middlebury

Difference between revisions of "Microform: QuickGuide"

m
m
 
(14 intermediate revisions by the same user not shown)
Line 14: Line 14:
 
*b microfiche <br>
 
*b microfiche <br>
  
=== 007 Physical Description Fixed Field  ===
+
==== 007 Physical Description Fixed Field  ====
 +
 
 +
Usually: h ǂb d ǂd a ǂe f ǂf b--- ǂg b ǂh a ǂi c ǂj a<br>
  
 
$a Category  
 
$a Category  
Line 62: Line 64:
  
 
*u unknown
 
*u unknown
 
<br>
 
  
 
----
 
----
Line 72: Line 72:
  
 
*$a film 868 [etc.] Microfilm only
 
*$a film 868 [etc.] Microfilm only
<blockquote>
+
<blockquote>To choose number, check shelflist cards for last film cataloged and also do call number search <br> </blockquote>  
To choose number, check shelflist cards for last film cataloged and also do call number search <br>
 
</blockquote>
 
 
*$a fiche [no number] Microfiche only
 
*$a fiche [no number] Microfiche only
  
Line 80: Line 78:
  
 
*If 050 or 090 are present in record for either microfilm or microfiche
 
*If 050 or 090 are present in record for either microfilm or microfiche
<blockquote>~Change to 050, 2nd indicator 4 <br>~Add a after date <br>~Place after 099 in record <br></blockquote>
+
<blockquote>~Change to 050, 2nd indicator 4 <br>~Add a after date <br>~Place after 099 in record <br></blockquote>  
 +
==== 245 Title and statement of responsibility  ====
  
==== <br>245 Title and statement of responsibility  ====
+
*$h [microform] (Use for both microfilm and microfiche)
  
*$h [microform] (Use for both microfilm and microfiche)
+
==== 260 Publication, etc. <br>  ====
 +
 
 +
Enter information from the original item <br>
  
==== <br>260 Publication, etc.: enter information from the original item ====
+
==== 300 Physical description ====
  
==== 300 Physical description: enter information from the original item ====
+
Enter information from the original item <br>
  
 
==== 533 Reproduction note  ====
 
==== 533 Reproduction note  ====
Line 97: Line 98:
 
*$d Date of reproduction [followed by period or dash]  
 
*$d Date of reproduction [followed by period or dash]  
 
*$e Physical description of reproduction [followed by period]
 
*$e Physical description of reproduction [followed by period]
<blockquote>
+
<blockquote>Examples: <br>Microfilm. $b Washington, D.C.&nbsp;: $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel&nbsp;; 35 mm. <br>Microfiche. $m 1961- $b Washington, D.C.&nbsp;: $c U.S. G.P.O., $d 1990- $e microfiches&nbsp;: negative. </blockquote>  
Examples: <br>Microfilm. $b Washington, D.C.&nbsp;: $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel&nbsp;; 35 mm. <br>Microfiche. $m 1961- $b Washington, D.C.&nbsp;: $c U.S. G.P.O., $d 1990- $e microfiches&nbsp;: negative.
 
</blockquote>  
 
 
==== 539 Fixed-length data elements of reproduction note  ====
 
==== 539 Fixed-length data elements of reproduction note  ====
  
 
*$a Type of date  
 
*$a Type of date  
 
*$b Date 1  
 
*$b Date 1  
*$c Date 2<br>
+
*$c Date 2<br>  
*$d Place of publication <br>
+
*$d Place of publication <br>  
*$e Frequency <br>
+
*$e Frequency <br>  
*$f regularity <br>
+
*$f regularity <br>  
*$g form of item <br>
+
*$g form of item <br>  
*a microfilm <br>
+
*a microfilm <br>  
*b microfiche <br><br>
+
*b microfiche <br>
<blockquote>
+
<blockquote>Examples:<br>s $b 1990 $d dcu $e n $g a <br>c $b 1961 $c 9999 $d dcu $e a $f r $g b<br> </blockquote>  
s $b 1990 $d dcu $e n $g a <br>c $b 1961 $c 9999 $d dcu $e a $f r $g b<br>
 
</blockquote>  
 
 
----
 
----
  
=== Holdings Information  ===
+
=== Item Record/Holdings Information  ===
  
Item location <br>
+
'''Item location '''<br>  
  
*mmafm Main library microfilm (not per.)
+
*mmafm Main library microfilm (not per.)  
 
*mmafc Main library microfiche (not per.)  
 
*mmafc Main library microfiche (not per.)  
 
*mapfm Armstrong microfilm  
 
*mapfm Armstrong microfilm  
 
*mapfc Armstrong microfilm<br>
 
*mapfc Armstrong microfilm<br>
  
Material code <br>
+
'''Material code''' <br>  
  
 
*032 microfilm  
 
*032 microfilm  
 
*030 microfiche<br>
 
*030 microfiche<br>
  
Vol. <br>
+
'''Volume'''<br>  
  
 
*Prefer year or span of years; otherwise, number of reels/fiche
 
*Prefer year or span of years; otherwise, number of reels/fiche
<blockquote>
+
<blockquote>Example (Midcat display):<br>1. film 868 -- 1924-1968 -- Microfilm -- Available<br>1. fiche -- 2 fiche -- Microfiche -- Available <br></blockquote>  
Example (Midcat display):<br>1. film 868 -- 1924-1968 -- Microfilm -- Available<br>1. fiche -- 2 fiche -- Microfiche -- Available  
+
----
</blockquote>  
+
 
==== Shelflist Card, etc. ====
+
=== Shelflist Card &amp; Numbering Boxes ===
  
 
Create shelflist card with following information:  
 
Create shelflist card with following information:  
  
*call number from 099 (fiche or film [number] )  
+
*Call number from 099 (fiche or film [number] )  
 
*Author (if present)  
 
*Author (if present)  
 
*Title  
 
*Title  
 
*number of reels/fiche  
 
*number of reels/fiche  
*date  
+
*date
  
<br>Number microfilm boxes:
+
<br>Number the microfilm boxes:  
  
 
*Use red ink  
 
*Use red ink  
Line 152: Line 149:
 
*Place number on left side of box label if possible
 
*Place number on left side of box label if possible
  
Alert Todd Sturtevant that film/fiche need to be shelved<br><br>
+
Alert Todd Sturtevant that film/fiche need to be shelved<br><br>  
 +
 
 +
[[#top|Back to top]]
 +
 
 +
[[Category:Microfilm]] [[Category:Microfiche]] [[Category:Microforms]] [[Category:Quickguides]]

Latest revision as of 16:39, 22 September 2010

<< Back to Specific Formats
<< Back to Cataloging

This page outlines the unique elements in cataloging both microfilm and microfiche.

Fixed Fields

Leader/008

Type of record, etc. : Code all for original work (except "Form")

Form

  • a microfilm
  • b microfiche

007 Physical Description Fixed Field

Usually: h ǂb d ǂd a ǂe f ǂf b--- ǂg b ǂh a ǂi c ǂj a

$a Category

  • h microform

$b Specific material desig.

  • d microfilm reel
  • e microfiche

$d Positive/negative

  • a positive (dark against light background)
  • b negative (light against dark background)
  • m mixed polarity (mixture of positive and negative)
  • u unknown

$e Dimensions

  • f 35 mm.
  • m 4 x 16 in. (microfiche)
  • o 6 x 9 in. (microfiche)

$f Reduction ratio range/Reduction ratio

  • u unknown

$g Color

  • b b & w
  • c multicolored
  • m mixed
  • u unknown
  • z other

$h Emulsion on film

  • u unknown

$i Generation

  • c service copy (public use; most library microform is service copy)
  • u unknown

$j Base of film

  • u unknown

Variable Fields

099 Local call number

  • $a film 868 [etc.] Microfilm only

To choose number, check shelflist cards for last film cataloged and also do call number search

  • $a fiche [no number] Microfiche only

050/090 LC call number

  • If 050 or 090 are present in record for either microfilm or microfiche

~Change to 050, 2nd indicator 4
~Add a after date
~Place after 099 in record

245 Title and statement of responsibility

  • $h [microform] (Use for both microfilm and microfiche)

260 Publication, etc.

Enter information from the original item

300 Physical description

Enter information from the original item

533 Reproduction note

  • $a Type of reproduction (Microfilm or Microfiche) [followed by period]
  • $b Place of reproduction [followed by colon]
  • $c Agency responsible for reproduction [followed by comma]
  • $d Date of reproduction [followed by period or dash]
  • $e Physical description of reproduction [followed by period]

Examples:
Microfilm. $b Washington, D.C. : $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel ; 35 mm.
Microfiche. $m 1961- $b Washington, D.C. : $c U.S. G.P.O., $d 1990- $e microfiches : negative.

539 Fixed-length data elements of reproduction note

  • $a Type of date
  • $b Date 1
  • $c Date 2
  • $d Place of publication
  • $e Frequency
  • $f regularity
  • $g form of item
  • a microfilm
  • b microfiche

Examples:
s $b 1990 $d dcu $e n $g a
c $b 1961 $c 9999 $d dcu $e a $f r $g b


Item Record/Holdings Information

Item location

  • mmafm Main library microfilm (not per.)
  • mmafc Main library microfiche (not per.)
  • mapfm Armstrong microfilm
  • mapfc Armstrong microfilm

Material code

  • 032 microfilm
  • 030 microfiche

Volume

  • Prefer year or span of years; otherwise, number of reels/fiche

Example (Midcat display):
1. film 868 -- 1924-1968 -- Microfilm -- Available
1. fiche -- 2 fiche -- Microfiche -- Available


Shelflist Card & Numbering Boxes

Create shelflist card with following information:

  • Call number from 099 (fiche or film [number] )
  • Author (if present)
  • Title
  • number of reels/fiche
  • date


Number the microfilm boxes:

  • Use red ink
  • Use # symbol followed by number (e.g., #868)
  • Place number on left side of box label if possible

Alert Todd Sturtevant that film/fiche need to be shelved

Back to top

Powered by MediaWiki