Middlebury

Difference between revisions of "Microform: QuickGuide"

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This page outlines the unique elements in cataloging both microfilm and microfiche.  
 
This page outlines the unique elements in cataloging both microfilm and microfiche.  
  
Fixed Fields  
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=== Fixed Fields ===
  
Leader/008  
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==== Leader/008 ====
  
 
•Type of record, etc.&nbsp;: Code all for original work (except "Form") <br>•Form <br>◦a microfilm <br>◦b microfiche <br>007 Physical Description Fixed Field  
 
•Type of record, etc.&nbsp;: Code all for original work (except "Form") <br>•Form <br>◦a microfilm <br>◦b microfiche <br>007 Physical Description Fixed Field  
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•u unknown <br>Return to top  
 
•u unknown <br>Return to top  
  
<br>--------------------------------------------------------------------------------  
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----
  
Variable Fields  
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=== Variable Fields ===
  
099 Local call number  
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==== 099 Local call number ====
  
 
•$a film 868 [etc.] Microfilm only <br>◦To choose number, check shelflist cards for last film cataloged and also do call number search <br>•$a fiche [no number] Microfiche only <br>050/090 LC call number  
 
•$a film 868 [etc.] Microfilm only <br>◦To choose number, check shelflist cards for last film cataloged and also do call number search <br>•$a fiche [no number] Microfiche only <br>050/090 LC call number  
  
•If 050 or 090 are present in record for either microfilm or microfiche <br>◦change to 050, 2nd indicator 4 <br>◦add a after date <br>◦Place after 099 in record <br>245 Title and statement of responsibility
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•If 050 or 090 are present in record for either microfilm or microfiche <br>◦change to 050, 2nd indicator 4 <br>◦add a after date <br>◦Place after 099 in record <br>  
  
•$h [microform] (Use for both microfilm and microfiche) <br>260 Publication, etc.: enter information from the original item
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==== <br>245 Title and statement of responsibility  ====
  
300 Physical description: enter information from the original item
+
•$h [microform] (Use for both microfilm and microfiche)
  
533 Reproduction note
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==== <br>260 Publication, etc.: enter information from the original item  ====
  
•$a Type of reproduction (Microfilm or Microfiche) [followed by period] <br>•$b Place of reproduction [followed by colon] <br>•$c Agency responsible for reproduction [followed by comma] <br>•$d Date of reproduction [followed by period or dash] <br>•$e Physical description of reproduction [followed by period]<br>Examples: <br>◦Microfilm. $b Washington, D.C.&nbsp;: $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel&nbsp;; 35 mm. <br>◦Microfiche. $m 1961- $b Washington, D.C.&nbsp;: $c U.S. G.P.O., $d 1990- $e microfiches&nbsp;: negative. <br>539 Fixed-length data elements of reproduction note  
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==== 300 Physical description: enter information from the original item  ====
 +
 
 +
==== 533 Reproduction note  ====
 +
 
 +
•$a Type of reproduction (Microfilm or Microfiche) [followed by period] <br>•$b Place of reproduction [followed by colon] <br>•$c Agency responsible for reproduction [followed by comma] <br>•$d Date of reproduction [followed by period or dash] <br>•$e Physical description of reproduction [followed by period]<br>Examples: <br>◦Microfilm. $b Washington, D.C.&nbsp;: $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel&nbsp;; 35 mm. <br>◦Microfiche. $m 1961- $b Washington, D.C.&nbsp;: $c U.S. G.P.O., $d 1990- $e microfiches&nbsp;: negative.  
 +
 
 +
==== <br>539 Fixed-length data elements of reproduction note ====
  
 
•$a Type of date <br>•$b Date 1 <br>•$c Date 2 <br>•$d Place of publication <br>•$e Frequency <br>•$f regularity <br>•$g form of item <br>◦a microfilm <br>◦b microfiche <br>Examples:  
 
•$a Type of date <br>•$b Date 1 <br>•$c Date 2 <br>•$d Place of publication <br>•$e Frequency <br>•$f regularity <br>•$g form of item <br>◦a microfilm <br>◦b microfiche <br>Examples:  
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◦s $b 1990 $d dcu $e n $g a <br>◦c $b 1961 $c 9999 $d dcu $e a $f r $g b  
 
◦s $b 1990 $d dcu $e n $g a <br>◦c $b 1961 $c 9999 $d dcu $e a $f r $g b  
  
Return to top
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----
 
 
<br>--------------------------------------------------------------------------------
 
 
 
Holdings Information
 
  
•Item location <br>◦mmafm Main library microfilm (not per.) <br>◦mmafc Main library microfiche (not per.) <br>◦mapfm Armstrong microfilm <br>◦mapfc Armstrong microfilm<br>•Material code <br>◦032 microfilm <br>◦030 microfiche<br>•Vol. <br>◦Prefer year or span of years; otherwise, number of reels/fiche <br>Example (Midcat display):<br>1. film 868 -- 1924-1968 -- Microfilm -- Available<br>1. fiche -- 2 fiche -- Microfiche -- Available
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<br>  
  
Return to top
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==== Holdings Information  ====
  
<br>--------------------------------------------------------------------------------
+
•Item location <br>◦mmafm Main library microfilm (not per.) <br>◦mmafc Main library microfiche (not per.) <br>◦mapfm Armstrong microfilm <br>◦mapfc Armstrong microfilm<br>•Material code <br>◦032 microfilm <br>◦030 microfiche<br>•Vol. <br>◦Prefer year or span of years; otherwise, number of reels/fiche <br>Example (Midcat display):<br>1. film 868 -- 1924-1968 -- Microfilm -- Available<br>1. fiche -- 2 fiche -- Microfiche -- Available <br>
  
Shelflist Card, etc.  
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==== Shelflist Card, etc. ====
  
 
Create shelflist card with following information:  
 
Create shelflist card with following information:  

Revision as of 16:48, 30 July 2010

<< Back to Specific Formats
<< Back to Cataloging

This page outlines the unique elements in cataloging both microfilm and microfiche.

Fixed Fields

Leader/008

•Type of record, etc. : Code all for original work (except "Form")
•Form
◦a microfilm
◦b microfiche
007 Physical Description Fixed Field

$a Category

•h microform
$b Specific material desig.

•d microfilm reel
•e microfiche
$d Positive/negative

•a positive (dark against light background)
•b negative (light against dark background)
•m mixed polarity (mixture of positive and negative)
•u unknown
$e Dimensions

•f 35 mm.
•m 4 x 16 in. (microfiche)
•o 6 x 9 in. (microfiche)
$f Reduction ratio range/Reduction ratio

•u unknown
$g Color

•b b & w
•c multicolored
•m mixed
•u unknown
•z other
$h Emulsion on film

•u unknown
$i Generation

•c service copy (public use; most library microform is service copy)
•u unknown
$j Base of film

•u unknown
Return to top


Variable Fields

099 Local call number

•$a film 868 [etc.] Microfilm only
◦To choose number, check shelflist cards for last film cataloged and also do call number search
•$a fiche [no number] Microfiche only
050/090 LC call number

•If 050 or 090 are present in record for either microfilm or microfiche
◦change to 050, 2nd indicator 4
◦add a after date
◦Place after 099 in record


245 Title and statement of responsibility

•$h [microform] (Use for both microfilm and microfiche)


260 Publication, etc.: enter information from the original item

300 Physical description: enter information from the original item

533 Reproduction note

•$a Type of reproduction (Microfilm or Microfiche) [followed by period]
•$b Place of reproduction [followed by colon]
•$c Agency responsible for reproduction [followed by comma]
•$d Date of reproduction [followed by period or dash]
•$e Physical description of reproduction [followed by period]
Examples:
◦Microfilm. $b Washington, D.C. : $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel ; 35 mm.
◦Microfiche. $m 1961- $b Washington, D.C. : $c U.S. G.P.O., $d 1990- $e microfiches : negative.


539 Fixed-length data elements of reproduction note

•$a Type of date
•$b Date 1
•$c Date 2
•$d Place of publication
•$e Frequency
•$f regularity
•$g form of item
◦a microfilm
◦b microfiche
Examples:

◦s $b 1990 $d dcu $e n $g a
◦c $b 1961 $c 9999 $d dcu $e a $f r $g b



Holdings Information

•Item location
◦mmafm Main library microfilm (not per.)
◦mmafc Main library microfiche (not per.)
◦mapfm Armstrong microfilm
◦mapfc Armstrong microfilm
•Material code
◦032 microfilm
◦030 microfiche
•Vol.
◦Prefer year or span of years; otherwise, number of reels/fiche
Example (Midcat display):
1. film 868 -- 1924-1968 -- Microfilm -- Available
1. fiche -- 2 fiche -- Microfiche -- Available

Shelflist Card, etc.

Create shelflist card with following information:

•call number from 099 (fiche or film [number] )
•Author (if present)
•Title
•DBCN
•number of reels/fiche
•date
Number microfilm boxes:

•Use red ink
•Use # symbol followed by number (e.g., #868)
•Place number on left side of box label if possible
Alert Rich Church that film/fiche need to be shelved