Middlebury

Difference between revisions of "Microform: QuickGuide"

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==== Leader/008  ====
 
==== Leader/008  ====
  
Type of record, etc. : Code all for original work (except "Form")
+
Type of record, etc. : Code all for original work (except "Form")  
  
Form <br>
+
Form <br>  
  
*a microfilm
+
*a microfilm  
 
*b microfiche <br>
 
*b microfiche <br>
  
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$d Positive/negative  
 
$d Positive/negative  
  
*a positive (dark against light background)
+
*a positive (dark against light background)  
 
*b negative (light against dark background)  
 
*b negative (light against dark background)  
 
*m mixed polarity (mixture of positive and negative)  
 
*m mixed polarity (mixture of positive and negative)  
 
*u unknown <br>
 
*u unknown <br>
  
$e Dimensions
+
$e Dimensions  
  
*f 35 mm.
+
*f 35 mm.  
 
*m 4 x 16 in. (microfiche)  
 
*m 4 x 16 in. (microfiche)  
 
*o 6 x 9 in. (microfiche)
 
*o 6 x 9 in. (microfiche)
  
<br>$f Reduction ratio range/Reduction ratio
+
$f Reduction ratio range/Reduction ratio  
  
 
*u unknown
 
*u unknown
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$g Color  
 
$g Color  
  
*b b &amp; w
+
*b b &amp; w  
 
*c multicolored  
 
*c multicolored  
 
*m mixed  
 
*m mixed  
Line 50: Line 50:
 
*z other
 
*z other
  
<br>$h Emulsion on film
+
$h Emulsion on film  
  
 
*u unknown
 
*u unknown
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$i Generation  
 
$i Generation  
  
*c service copy (public use; most library microform is service copy)
+
*c service copy (public use; most library microform is service copy)  
 
*u unknown <br>
 
*u unknown <br>
  
$j Base of film
+
$j Base of film  
  
 
*u unknown
 
*u unknown
  
<br>
+
<br>  
  
 
----
 
----
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==== 099 Local call number  ====
 
==== 099 Local call number  ====
  
$a film 868 [etc.] Microfilm only <br>◦To choose number, check shelflist cards for last film cataloged and also do call number search <br>$a fiche [no number] Microfiche only <br>050/090 LC call number
+
*$a film 868 [etc.] Microfilm only
 +
<blockquote>
 +
To choose number, check shelflist cards for last film cataloged and also do call number search <br>
 +
</blockquote>
 +
*$a fiche [no number] Microfiche only
  
•If 050 or 090 are present in record for either microfilm or microfiche <br>◦change to 050, 2nd indicator 4 <br>◦add a after date <br>◦Place after 099 in record <br>
+
==== 050/090 LC call number  ====
  
 +
*If 050 or 090 are present in record for either microfilm or microfiche
 +
<blockquote>
 +
Change to 050, 2nd indicator 4 <br>Add a after date <br>Place after 099 in record <br>
 +
</blockquote>
 
==== <br>245 Title and statement of responsibility  ====
 
==== <br>245 Title and statement of responsibility  ====
  
$h [microform] (Use for both microfilm and microfiche)  
+
*$h [microform] (Use for both microfilm and microfiche)
  
 
==== <br>260 Publication, etc.: enter information from the original item  ====
 
==== <br>260 Publication, etc.: enter information from the original item  ====
Line 85: Line 93:
 
==== 533 Reproduction note  ====
 
==== 533 Reproduction note  ====
  
$a Type of reproduction (Microfilm or Microfiche) [followed by period] <br>•$b Place of reproduction [followed by colon] <br>•$c Agency responsible for reproduction [followed by comma] <br>•$d Date of reproduction [followed by period or dash] <br>•$e Physical description of reproduction [followed by period]<br>Examples: <br>◦Microfilm. $b Washington, D.C.&nbsp;: $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel&nbsp;; 35 mm. <br>◦Microfiche. $m 1961- $b Washington, D.C.&nbsp;: $c U.S. G.P.O., $d 1990- $e microfiches&nbsp;: negative.  
+
*$a Type of reproduction (Microfilm or Microfiche) [followed by period]  
 +
*$b Place of reproduction [followed by colon]  
 +
*$c Agency responsible for reproduction [followed by comma]  
 +
*$d Date of reproduction [followed by period or dash]  
 +
*$e Physical description of reproduction [followed by period]
 +
<blockquote>
 +
Examples: <br>Microfilm. $b Washington, D.C.&nbsp;: $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel&nbsp;; 35 mm. <br>Microfiche. $m 1961- $b Washington, D.C.&nbsp;: $c U.S. G.P.O., $d 1990- $e microfiches&nbsp;: negative.
 +
</blockquote>
 +
==== 539 Fixed-length data elements of reproduction note  ====
  
==== <br>539 Fixed-length data elements of reproduction note  ====
+
*$a Type of date
 +
*$b Date 1
 +
*$c Date 2<br>
 +
*$d Place of publication <br>
 +
*$e Frequency <br>
 +
*$f regularity <br>
 +
*$g form of item <br>
 +
*a microfilm <br>
 +
*b microfiche <br><br>
 +
<blockquote>
 +
s $b 1990 $d dcu $e n $g a <br>c $b 1961 $c 9999 $d dcu $e a $f r $g b<br>
 +
</blockquote>
 +
----
  
•$a Type of date <br>•$b Date 1 <br>•$c Date 2 <br>•$d Place of publication <br>•$e Frequency <br>•$f regularity <br>•$g form of item <br>◦a microfilm <br>◦b microfiche <br>Examples:
+
=== Holdings Information  ===
  
◦s $b 1990 $d dcu $e n $g a <br>◦c $b 1961 $c 9999 $d dcu $e a $f r $g b
+
Item location <br>
  
----
+
*mmafm Main library microfilm (not per.)
 +
*mmafc Main library microfiche (not per.)
 +
*mapfm Armstrong microfilm
 +
*mapfc Armstrong microfilm<br>
  
<br>  
+
Material code <br>
  
==== Holdings Information  ====
+
*032 microfilm
 +
*030 microfiche<br>
  
•Item location <br>◦mmafm Main library microfilm (not per.) <br>◦mmafc Main library microfiche (not per.) <br>◦mapfm Armstrong microfilm <br>◦mapfc Armstrong microfilm<br>•Material code <br>◦032 microfilm <br>◦030 microfiche<br>•Vol. <br>◦Prefer year or span of years; otherwise, number of reels/fiche <br>Example (Midcat display):<br>1. film 868 -- 1924-1968 -- Microfilm -- Available<br>1. fiche -- 2 fiche -- Microfiche -- Available <br>  
+
Vol. <br>
  
 +
*Prefer year or span of years; otherwise, number of reels/fiche
 +
<blockquote>
 +
Example (Midcat display):<br>1. film 868 -- 1924-1968 -- Microfilm -- Available<br>1. fiche -- 2 fiche -- Microfiche -- Available
 +
</blockquote>
 
==== Shelflist Card, etc.  ====
 
==== Shelflist Card, etc.  ====
  
 
Create shelflist card with following information:  
 
Create shelflist card with following information:  
  
•call number from 099 (fiche or film [number] ) <br>•Author (if present) <br>•Title <br>•DBCN <br>•number of reels/fiche <br>•date <br>Number microfilm boxes:  
+
*call number from 099 (fiche or film [number] )  
 +
*Author (if present)  
 +
*Title
 +
*number of reels/fiche  
 +
*date
 +
 
 +
<br>Number microfilm boxes:
 +
 
 +
*Use red ink
 +
*Use # symbol followed by number (e.g., #868)
 +
*Place number on left side of box label if possible
  
•Use red ink <br>•Use # symbol followed by number (e.g., #868) <br>•Place number on left side of box label if possible <br>Alert Rich Church that film/fiche need to be shelved<br><br>
+
Alert Todd Sturtevant that film/fiche need to be shelved<br><br>

Revision as of 16:57, 30 July 2010

<< Back to Specific Formats
<< Back to Cataloging

This page outlines the unique elements in cataloging both microfilm and microfiche.

Fixed Fields

Leader/008

Type of record, etc. : Code all for original work (except "Form")

Form

  • a microfilm
  • b microfiche

007 Physical Description Fixed Field

$a Category

  • h microform

$b Specific material desig.

  • d microfilm reel
  • e microfiche

$d Positive/negative

  • a positive (dark against light background)
  • b negative (light against dark background)
  • m mixed polarity (mixture of positive and negative)
  • u unknown

$e Dimensions

  • f 35 mm.
  • m 4 x 16 in. (microfiche)
  • o 6 x 9 in. (microfiche)

$f Reduction ratio range/Reduction ratio

  • u unknown

$g Color

  • b b & w
  • c multicolored
  • m mixed
  • u unknown
  • z other

$h Emulsion on film

  • u unknown

$i Generation

  • c service copy (public use; most library microform is service copy)
  • u unknown

$j Base of film

  • u unknown



Variable Fields

099 Local call number

  • $a film 868 [etc.] Microfilm only

To choose number, check shelflist cards for last film cataloged and also do call number search

  • $a fiche [no number] Microfiche only

050/090 LC call number

  • If 050 or 090 are present in record for either microfilm or microfiche

Change to 050, 2nd indicator 4
Add a after date
Place after 099 in record


245 Title and statement of responsibility

  • $h [microform] (Use for both microfilm and microfiche)


260 Publication, etc.: enter information from the original item

300 Physical description: enter information from the original item

533 Reproduction note

  • $a Type of reproduction (Microfilm or Microfiche) [followed by period]
  • $b Place of reproduction [followed by colon]
  • $c Agency responsible for reproduction [followed by comma]
  • $d Date of reproduction [followed by period or dash]
  • $e Physical description of reproduction [followed by period]

Examples:
Microfilm. $b Washington, D.C. : $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel ; 35 mm.
Microfiche. $m 1961- $b Washington, D.C. : $c U.S. G.P.O., $d 1990- $e microfiches : negative.

539 Fixed-length data elements of reproduction note

  • $a Type of date
  • $b Date 1
  • $c Date 2
  • $d Place of publication
  • $e Frequency
  • $f regularity
  • $g form of item
  • a microfilm
  • b microfiche

s $b 1990 $d dcu $e n $g a
c $b 1961 $c 9999 $d dcu $e a $f r $g b


Holdings Information

Item location

  • mmafm Main library microfilm (not per.)
  • mmafc Main library microfiche (not per.)
  • mapfm Armstrong microfilm
  • mapfc Armstrong microfilm

Material code

  • 032 microfilm
  • 030 microfiche

Vol.

  • Prefer year or span of years; otherwise, number of reels/fiche

Example (Midcat display):
1. film 868 -- 1924-1968 -- Microfilm -- Available
1. fiche -- 2 fiche -- Microfiche -- Available

Shelflist Card, etc.

Create shelflist card with following information:

  • call number from 099 (fiche or film [number] )
  • Author (if present)
  • Title
  • number of reels/fiche
  • date


Number microfilm boxes:

  • Use red ink
  • Use # symbol followed by number (e.g., #868)
  • Place number on left side of box label if possible

Alert Todd Sturtevant that film/fiche need to be shelved