Microform: QuickGuide

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This page outlines the unique elements in cataloging both microfilm and microfiche.

Fixed Fields


Type of record, etc. : Code all for original work (except "Form")


  • a microfilm
  • b microfiche

007 Physical Description Fixed Field

$a Category

  • h microform

$b Specific material desig.

  • d microfilm reel
  • e microfiche

$d Positive/negative

  • a positive (dark against light background)
  • b negative (light against dark background)
  • m mixed polarity (mixture of positive and negative)
  • u unknown

$e Dimensions

  • f 35 mm.
  • m 4 x 16 in. (microfiche)
  • o 6 x 9 in. (microfiche)

$f Reduction ratio range/Reduction ratio

  • u unknown

$g Color

  • b b & w
  • c multicolored
  • m mixed
  • u unknown
  • z other

$h Emulsion on film

  • u unknown

$i Generation

  • c service copy (public use; most library microform is service copy)
  • u unknown

$j Base of film

  • u unknown

Variable Fields

099 Local call number

•$a film 868 [etc.] Microfilm only
◦To choose number, check shelflist cards for last film cataloged and also do call number search
•$a fiche [no number] Microfiche only
050/090 LC call number

•If 050 or 090 are present in record for either microfilm or microfiche
◦change to 050, 2nd indicator 4
◦add a after date
◦Place after 099 in record

245 Title and statement of responsibility

•$h [microform] (Use for both microfilm and microfiche)

260 Publication, etc.: enter information from the original item

300 Physical description: enter information from the original item

533 Reproduction note

•$a Type of reproduction (Microfilm or Microfiche) [followed by period]
•$b Place of reproduction [followed by colon]
•$c Agency responsible for reproduction [followed by comma]
•$d Date of reproduction [followed by period or dash]
•$e Physical description of reproduction [followed by period]
◦Microfilm. $b Washington, D.C. : $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel ; 35 mm.
◦Microfiche. $m 1961- $b Washington, D.C. : $c U.S. G.P.O., $d 1990- $e microfiches : negative.

539 Fixed-length data elements of reproduction note

•$a Type of date
•$b Date 1
•$c Date 2
•$d Place of publication
•$e Frequency
•$f regularity
•$g form of item
◦a microfilm
◦b microfiche

◦s $b 1990 $d dcu $e n $g a
◦c $b 1961 $c 9999 $d dcu $e a $f r $g b

Holdings Information

•Item location
◦mmafm Main library microfilm (not per.)
◦mmafc Main library microfiche (not per.)
◦mapfm Armstrong microfilm
◦mapfc Armstrong microfilm
•Material code
◦032 microfilm
◦030 microfiche
◦Prefer year or span of years; otherwise, number of reels/fiche
Example (Midcat display):
1. film 868 -- 1924-1968 -- Microfilm -- Available
1. fiche -- 2 fiche -- Microfiche -- Available

Shelflist Card, etc.

Create shelflist card with following information:

•call number from 099 (fiche or film [number] )
•Author (if present)
•number of reels/fiche
Number microfilm boxes:

•Use red ink
•Use # symbol followed by number (e.g., #868)
•Place number on left side of box label if possible
Alert Rich Church that film/fiche need to be shelved