Middlebury

Microform: QuickGuide

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This page outlines the unique elements in cataloging both microfilm and microfiche.

Fixed Fields

Leader/008

•Type of record, etc. : Code all for original work (except "Form")
•Form
◦a microfilm
◦b microfiche
007 Physical Description Fixed Field

$a Category

•h microform
$b Specific material desig.

•d microfilm reel
•e microfiche
$d Positive/negative

•a positive (dark against light background)
•b negative (light against dark background)
•m mixed polarity (mixture of positive and negative)
•u unknown
$e Dimensions

•f 35 mm.
•m 4 x 16 in. (microfiche)
•o 6 x 9 in. (microfiche)
$f Reduction ratio range/Reduction ratio

•u unknown
$g Color

•b b & w
•c multicolored
•m mixed
•u unknown
•z other
$h Emulsion on film

•u unknown
$i Generation

•c service copy (public use; most library microform is service copy)
•u unknown
$j Base of film

•u unknown
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Variable Fields

099 Local call number

•$a film 868 [etc.] Microfilm only
◦To choose number, check shelflist cards for last film cataloged and also do call number search
•$a fiche [no number] Microfiche only
050/090 LC call number

•If 050 or 090 are present in record for either microfilm or microfiche
◦change to 050, 2nd indicator 4
◦add a after date
◦Place after 099 in record
245 Title and statement of responsibility

•$h [microform] (Use for both microfilm and microfiche)
260 Publication, etc.: enter information from the original item

300 Physical description: enter information from the original item

533 Reproduction note

•$a Type of reproduction (Microfilm or Microfiche) [followed by period]
•$b Place of reproduction [followed by colon]
•$c Agency responsible for reproduction [followed by comma]
•$d Date of reproduction [followed by period or dash]
•$e Physical description of reproduction [followed by period]
Examples:
◦Microfilm. $b Washington, D.C. : $c Library of Congress, Photoduplication Service, $d 1990. $e 1 microfilm reel ; 35 mm.
◦Microfiche. $m 1961- $b Washington, D.C. : $c U.S. G.P.O., $d 1990- $e microfiches : negative.
539 Fixed-length data elements of reproduction note

•$a Type of date
•$b Date 1
•$c Date 2
•$d Place of publication
•$e Frequency
•$f regularity
•$g form of item
◦a microfilm
◦b microfiche
Examples:

◦s $b 1990 $d dcu $e n $g a
◦c $b 1961 $c 9999 $d dcu $e a $f r $g b

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Holdings Information

•Item location
◦mmafm Main library microfilm (not per.)
◦mmafc Main library microfiche (not per.)
◦mapfm Armstrong microfilm
◦mapfc Armstrong microfilm
•Material code
◦032 microfilm
◦030 microfiche
•Vol.
◦Prefer year or span of years; otherwise, number of reels/fiche
Example (Midcat display):
1. film 868 -- 1924-1968 -- Microfilm -- Available
1. fiche -- 2 fiche -- Microfiche -- Available

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Shelflist Card, etc.

Create shelflist card with following information:

•call number from 099 (fiche or film [number] )
•Author (if present)
•Title
•DBCN
•number of reels/fiche
•date
Number microfilm boxes:

•Use red ink
•Use # symbol followed by number (e.g., #868)
•Place number on left side of box label if possible
Alert Rich Church that film/fiche need to be shelved