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Difference between revisions of "Microsoft Powerpoint Basic Usage"

(New page: == Saving Microsoft Word 2007 Files in Compatibility Mode == Files created as Office 2007 files cannot be opened or read by the earlier versions of Microsoft Office so prevalent at Middleb...)
 
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== Saving Microsoft Word 2007 Files in Compatibility Mode ==
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== Saving Microsoft PowerPoint 2007 Files in Compatibility Mode ==
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Files created as Office 2007 files cannot be opened or read by the earlier versions of Microsoft Office so prevalent at Middlebury College. Please save all Office 2007 files in an earlier format to facilitate access by your faculty, staff and student colleagues.
 
Files created as Office 2007 files cannot be opened or read by the earlier versions of Microsoft Office so prevalent at Middlebury College. Please save all Office 2007 files in an earlier format to facilitate access by your faculty, staff and student colleagues.
  
 
Some new features in Office 2007 programs become unavailable (grayed out on the menus) once documents are saved in an earlier version. All the basic features required for normal functionality will still be available.
 
Some new features in Office 2007 programs become unavailable (grayed out on the menus) once documents are saved in an earlier version. All the basic features required for normal functionality will still be available.
  
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<br>
  
When you are ready to save your Word document for compatibility, do the following:
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When you are ready to save your PowerPoint presentation for compatibility, do the following:
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#Click on the '''Office''' icon ([[Image:Office button.PNG]]) in the upper-left corner of your PowerPoint presentation, point to '''Save As''' and then click on '''PowerPoint 97-2003 Presentation'''. The '''Save As '''dialog box opens.
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#In the '''File name''' field type a name for your file. The '''.ppt '''extension is automatically appended.
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#Click [[Image:Save button.PNG]]. Your document title bar will change to indicate your presentation is in compatibility mode ('''''filename''
  
# Click on the '''Office''' button ([[Image:]]) in the upper-left corner of your Word document, point to '''Save As''' and then click on '''Word 97-2003 Document'''. The '''Save As '''dialog box opens.
 
# In the '''File name''' field type a name for your file. The '''.doc '''extension is automatically appended.
 
# Click '''Save'''. Your document title bar will change to indicate your document is in compatibility mode ('''''filename''<nowiki>.doc [Compatibility Mode] – Microsoft Word</nowiki>''' where '''''filename''''' is the name you gave to the file).
 
  
== Set Word Default to Automatically Save in Compatibility Mode ==
 
To guarantee that all your files are always saved in Compatibility Mode, do the following:
 
  
# Click on the '''Office '''button ([[Image:]]) and select '''Word Options''' from the drop-down menu. The dialogue box changes.
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<nowiki>.ppt [Compatibility Mode] – Microsoft PowerPoint</nowiki> ''' where '''''filename''''' is the name you gave to the file).
# Click '''Save As'''.
 
# From the '''Save as type '''drop-down list select '''Word 97-2003 Document (*.doc)'''.
 
# Click [[Image:]]. Every document you create after this will be in '''Compatibility''' '''Mode''' unless you deliberately change the file type.
 
  
== Saving Microsoft PowerPoint 2007 Files in Compatibility Mode ==
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<br>
When you are ready to save your PowerPoint presentation for compatibility, do the following:
 
  
# Click on the '''Office''' icon ([[Image:]]) in the upper-left corner of your PowerPoint presentation, point to '''Save As''' and then click on '''PowerPoint 97-2003 Presentation'''. The '''Save As '''dialog box opens.
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== Set PowerPoint Default to Automatically Save in Compatibility Mode ==
# In the '''File name''' field type a name for your file. The '''.ppt '''extension is automatically appended.
 
# Click '''Save'''. Your document title bar will change to indicate your presentation is in compatibility mode ('''''filename''<nowiki>.ppt [Compatibility Mode] – Microsoft PowerPoint</nowiki>''' where '''''filename''''' is the name you gave to the file).
 
  
= Set PowerPoint Default to Automatically Save in Compatibility Mode =
 
 
To guarantee that all your presentations are always saved in Compatibility Mode, do the following:
 
To guarantee that all your presentations are always saved in Compatibility Mode, do the following:
  
#
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#Click on the '''Office '''icon ([[Image:Office button.PNG]]) and select '''PowerPoint Options '''from the drop-down menu. The dialogue box changes.
## Click on the '''Office '''icon ([[Image:]]) and select '''PowerPoint Options '''from the drop-down menu. The dialogue box changes.
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#Click '''Save'''.
## Click '''Save'''.
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#From the '''Save files in this format '''drop-down list select '''PowerPoint Presentation 97-2003'''.
## From the '''Save files in this format '''drop-down list select '''PowerPoint Presentation 97-2003'''.
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#Click [[Image:OK button.PNG]]. Every document you create after this will be in '''Compatibility''' '''Mode''' unless you deliberately change the file type.
## Click '''OK'''. Every document you create after this will be in '''Compatibility''' '''Mode''' unless you deliberately change the file type.
 
 
 
== Saving Microsoft Excel 2007 Files in Compatibility Mode ==
 
When you are ready to save your workbook for compatibility, do the following:
 
  
# Click on the '''Office''' icon ([[Image:]]) in the upper-left corner of your Excel workbook, point to '''Save As''' and then click on '''Excel 97-2003 Workbook'''. The '''Save As '''dialog box opens.
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<br>
# In the '''File name''' field type a name for your file. The '''.xls '''extension is automatically appended.
 
# Click '''Save'''. Your workbook title bar will change to indicate your document is in compatibility mode ('''''filename''<nowiki>.xls [Compatibility Mode] – Microsoft Excel</nowiki>''' where '''''filename''''' is the name you gave to the file).
 
  
= Set Excel Default to Automatically Save in Compatibility Mode =
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==PowerPoint Presenter Tools==
To guarantee that all your workbooks are saved in Compatibility Mode, do the following:
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New versions of PowerPoint (2007 and later) include a variety of tools for presenters:
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* ''[http://mac2.microsoft.com/help/office/14/en-us/powerpoint/item/2c27d3f4-12cc-4ecd-aae7-b1e9cc428648?category=9f4cb2d1-0951-42f1-a09b-68bd022a5e1f Mac presenter tools]''
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* ''[http://office.microsoft.com/en-us/powerpoint-help/view-your-speaker-notes-privately-while-delivering-a-presentation-on-multiple-monitors-HA010336515.aspx?CTT=1 PC presenter tools]''
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Some of these tools (e.g. the Presenter View) may be undesirable in a variety situations. To learn how to turn off the Presenter View, visit [[PowerPoint Presenter View]].
  
# Click on the '''Office '''icon ([[Image:]]) and select '''Excel Options '''from the drop-down menu. The dialogue box changes.
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==Saving a PowerPoint presentation as a video file on a Mac or PC ==
# Click '''Save'''.
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* See [[Saving a PowerPoint presentation as a WMV video file on a PC]].
# From the '''Save files in this format '''drop-down list select '''Excel 97-2003 Workbook'''.
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* See [[Saving a PowerPoint presentation as a MOV video file on a Mac]].
# Click '''OK'''. Every document you create after this will be in '''Compatibility''' '''Mode''' unless you deliberately change the file type.
 
  
[[Category:Microsoft PowerPoint]]
 
 
[[Category:PowerPoint]]
 
[[Category:PowerPoint]]
 
[[Category:Helpdesk Documentation]]
 
[[Category:Helpdesk Documentation]]
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[[Category:Public Search]]

Latest revision as of 10:25, 23 August 2013

Saving Microsoft PowerPoint 2007 Files in Compatibility Mode

Files created as Office 2007 files cannot be opened or read by the earlier versions of Microsoft Office so prevalent at Middlebury College. Please save all Office 2007 files in an earlier format to facilitate access by your faculty, staff and student colleagues.

Some new features in Office 2007 programs become unavailable (grayed out on the menus) once documents are saved in an earlier version. All the basic features required for normal functionality will still be available.


When you are ready to save your PowerPoint presentation for compatibility, do the following:

  1. Click on the Office icon (Office button.PNG) in the upper-left corner of your PowerPoint presentation, point to Save As and then click on PowerPoint 97-2003 Presentation. The Save As dialog box opens.
  2. In the File name field type a name for your file. The .ppt extension is automatically appended.
  3. Click Save button.PNG. Your document title bar will change to indicate your presentation is in compatibility mode (filename


.ppt [Compatibility Mode] – Microsoft PowerPoint where filename is the name you gave to the file).


Set PowerPoint Default to Automatically Save in Compatibility Mode

To guarantee that all your presentations are always saved in Compatibility Mode, do the following:

  1. Click on the Office icon (Office button.PNG) and select PowerPoint Options from the drop-down menu. The dialogue box changes.
  2. Click Save.
  3. From the Save files in this format drop-down list select PowerPoint Presentation 97-2003.
  4. Click OK button.PNG. Every document you create after this will be in Compatibility Mode unless you deliberately change the file type.


PowerPoint Presenter Tools

New versions of PowerPoint (2007 and later) include a variety of tools for presenters:

Some of these tools (e.g. the Presenter View) may be undesirable in a variety situations. To learn how to turn off the Presenter View, visit PowerPoint Presenter View.

Saving a PowerPoint presentation as a video file on a Mac or PC

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