Middlebury

Microsoft Powerpoint Basic Usage

Revision as of 14:57, 8 December 2009 by Linda Knutson (talk | contribs) (New page: == Saving Microsoft Word 2007 Files in Compatibility Mode == Files created as Office 2007 files cannot be opened or read by the earlier versions of Microsoft Office so prevalent at Middleb...)
(diff) ← Older revision | Latest revision (diff) | Newer revision → (diff)

Saving Microsoft Word 2007 Files in Compatibility Mode

Files created as Office 2007 files cannot be opened or read by the earlier versions of Microsoft Office so prevalent at Middlebury College. Please save all Office 2007 files in an earlier format to facilitate access by your faculty, staff and student colleagues.

Some new features in Office 2007 programs become unavailable (grayed out on the menus) once documents are saved in an earlier version. All the basic features required for normal functionality will still be available.


When you are ready to save your Word document for compatibility, do the following:

  1. Click on the Office button ([[Image:]]) in the upper-left corner of your Word document, point to Save As and then click on Word 97-2003 Document. The Save As dialog box opens.
  2. In the File name field type a name for your file. The .doc extension is automatically appended.
  3. Click Save. Your document title bar will change to indicate your document is in compatibility mode (filename.doc [Compatibility Mode] – Microsoft Word where filename is the name you gave to the file).

Set Word Default to Automatically Save in Compatibility Mode

To guarantee that all your files are always saved in Compatibility Mode, do the following:

  1. Click on the Office button ([[Image:]]) and select Word Options from the drop-down menu. The dialogue box changes.
  2. Click Save As.
  3. From the Save as type drop-down list select Word 97-2003 Document (*.doc).
  4. Click [[Image:]]. Every document you create after this will be in Compatibility Mode unless you deliberately change the file type.

Saving Microsoft PowerPoint 2007 Files in Compatibility Mode

When you are ready to save your PowerPoint presentation for compatibility, do the following:

  1. Click on the Office icon ([[Image:]]) in the upper-left corner of your PowerPoint presentation, point to Save As and then click on PowerPoint 97-2003 Presentation. The Save As dialog box opens.
  2. In the File name field type a name for your file. The .ppt extension is automatically appended.
  3. Click Save. Your document title bar will change to indicate your presentation is in compatibility mode (filename.ppt [Compatibility Mode] – Microsoft PowerPoint where filename is the name you gave to the file).

Set PowerPoint Default to Automatically Save in Compatibility Mode

To guarantee that all your presentations are always saved in Compatibility Mode, do the following:

    1. Click on the Office icon ([[Image:]]) and select PowerPoint Options from the drop-down menu. The dialogue box changes.
    2. Click Save.
    3. From the Save files in this format drop-down list select PowerPoint Presentation 97-2003.
    4. Click OK. Every document you create after this will be in Compatibility Mode unless you deliberately change the file type.

Saving Microsoft Excel 2007 Files in Compatibility Mode

When you are ready to save your workbook for compatibility, do the following:

  1. Click on the Office icon ([[Image:]]) in the upper-left corner of your Excel workbook, point to Save As and then click on Excel 97-2003 Workbook. The Save As dialog box opens.
  2. In the File name field type a name for your file. The .xls extension is automatically appended.
  3. Click Save. Your workbook title bar will change to indicate your document is in compatibility mode (filename.xls [Compatibility Mode] – Microsoft Excel where filename is the name you gave to the file).

Set Excel Default to Automatically Save in Compatibility Mode

To guarantee that all your workbooks are saved in Compatibility Mode, do the following:

  1. Click on the Office icon ([[Image:]]) and select Excel Options from the drop-down menu. The dialogue box changes.
  2. Click Save.
  3. From the Save files in this format drop-down list select Excel 97-2003 Workbook.
  4. Click OK. Every document you create after this will be in Compatibility Mode unless you deliberately change the file type.