Microsoft Word 2007 Basic Usage

Revision as of 09:23, 10 December 2009 by Christopher Hunt (talk | contribs) (Tag typo)

Saving Microsoft Word 2007 Files in Compatibility Mode

Files created as Office 2007 files cannot be opened or read by the earlier versions of Microsoft Office so prevalent at Middlebury College. Please save all Office 2007 files in an earlier format to facilitate access by your faculty, staff and student colleagues.

Some new features in Office 2007 programs become unavailable (grayed out on the menus) once documents are saved in an earlier version. All the basic features required for normal functionality will still be available.

When you are ready to save your Word document for compatibility, do the following:

  1. Click on the Office button (Office button.PNG) in the upper-left corner of your Word document, point to Save As and then click on Word 97-2003 Document. The Save As dialog box opens.
  2. In the File name field type a name for your file. The .doc extension is automatically appended.
  3. Click Save button.PNG. Your document title bar will change to indicate your document is in compatibility mode (filename

.doc [Compatibility Mode] – Microsoft Word where filename is the name you gave to the file).

Set Word Default to Automatically Save in Compatibility Mode

To guarantee that all your files are always saved in Compatibility Mode, do the following:

  1. Click on the Office button (Office button.PNG) and select Word Options from the drop-down menu. The dialogue box changes.
  2. Click Save.
  3. From the Save files in this format drop-down list select Word 97-2003 Document (*.doc).
  4. Click OK button.PNG. Every document you create after this will be in Compatibility Mode unless you deliberately change the file type.

Changing the Default Font and Line Spacing in Word 2007

By default, Office 2007 uses the new font Calibri as the default font. While the new font is esthetically pleasing, computers that do not have Office 2007 cannot use it. You may prefer to set Office 2007 to use another default font, such as Times New Roman.

Changing the Default Font

  1. Open Word 2007 and start a new document.
  2. Right-click in a blank area in the document and select Font from the pop-up menu.
  3. In the Font dialog box select Times New Roman and set the size to 12.
  4. Click Default button.PNG.
  5. Click OK button.PNG.

Changing the Default Line Spacing

  1. Click the Home tab.
  2. In the Styles group, right-click the Normal style and select Modify from the pop-up menu.
  3. Click Format button.PNG at the bottom right and select Paragraph.
  4. Under the Spacing heading, set Line spacing to Single and the Before and After settings to the desired level.
  5. Click OK button.PNG on the Paragraph dialog box.
  6. Near the bottom of the Modify Style dialog box select the New documents based on this template radio button to bullet it.
  7. Click OK button.PNG.