Middlebury

Middlebury Guest Account

Revision as of 10:52, 16 December 2020 by Adam Franco (talk | contribs)
The former "MiddGuests" guest account system was retired on December 15, 2020. These accounts are no longer be able to log in. Non-Middlebury users who need access to services after December 15, 2020 will need to have new guest accounts registered and granted access.

Guest accounts (new system Dec 15, 2020)

People without Middlebury accounts may be granted access to select Middlebury resources using a guest account tied to their personal email address. Guest accounts do not require a separate username and password to log in, but instead are tied to the guest’s own email account. GMail and Microsoft Office 365 accounts use Google or Microsoft’s single-sign-on prompts for login. For other email providers, a one-time-passcode will be mailed for each login session.

 

Requesting a guest account

Middlebury students, faculty, and staff may request guest access for any external users by submitting a "Guest Access via Azure" Helpdesk Ticket.

You will need:

  • The email address of the external user.

Please indicate in the request what services the external user will need access to:

  • Canvas
  • WordPress (sites.middlebury.edu and sites.miis.edu)

Guest access will not allow external users to create spaces/sites/resources in Canvas or WordPress, but will allow them to log in and be assigned individual permissions.


Process for granting access to guest accounts

AdHoc Guest account invitation flow.

WordPress

  1. (Middlebury User): Request a guest account via Helpdesk Ticket (details above)
  2. (ITS): Will create the guest account and grant it access to log into WordPress.
  3. The requester will be notified when this is complete.
  4. (External User): Will need to accept the guest account invitation and accept our privacy policies.
  5. (External User): Will need to log into WordPress at sites.middlebury.edu or sites.miis.edu to create their account in Wordpress.
  6. (Middlebury User): Log into WordPress and grant the guest account an appropriate level of access to their WordPress site (Subscriber, Contributor, Author, Editor, Administrator). You can find the new guest account by searching for the external user’s email address.

Canvas

  1. (Middlebury User): Request a guest account via Helpdesk Ticket (details above)
  2. (ITS): Will create the guest account and grant it access to log into Canvas.
  3. The requester will be notified when this is complete.
  4. (External User): Will need to accept the guest account invitation and accept our privacy policies.
  5. (External User): Will need to log into Canvas at https://middlebury.instructure.com/ using the email address of the guest account so to create their account in Canvas.
  6. (Middlebury User): Log into Canvas and grant the guest account an appropriate role in their Canvas course. You can find the new guest account by searching for the external user’s email address.

Logging in with your guest account

1. Head to the service that you wish to log into and click the login link if you are not prompted to log in.

Screen shot of WordPress login link.

2. On the Middlebury sign in page, enter the email address associated with your guest account.

Screen shot of the login form asking for an email address.

3. a. (for GMail / O365 accounts) you will be prompted to select your GMail / O365 account:

Screen shot of the GMail login dialog

3. b. (for other email providers) you will be emailed a one-time code that you will need to enter to sign in.

Screen shot of the one-time-passcode dialog

4. After completing the login you will be redirected to the application and signed in.
If this is your first time logging in with this account you will be prompted to accept Middlebury’s privacy policy.

 

What guests will have access to

  • Commenting on WordPress (sites.middlebury.edu)
  • Canvas sites open to anyone with a login (open-enrollment courses)
This list will expand over time as we make additional services available.

What guests can be given access to

You will need to contact a person with a regular Middlebury account and request access.

  • Can be made contributors/authors/editors of WordPress sites (sites.middlebury.edu)
  • Can be made teacher/students of Canvas sites. (Added directly in Canvas, not via class-groups)
  • Can be granted access to course sites using Canvas. (Added directly in Canvas, not via class-groups)
  • Can be given access to documents in Office 365.

What guest accounts created this way will not have access to