Middlebury

Difference between revisions of "Migrating Files from Middfiles using Google Drive"

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:'''''Note:''' As part of our [http://go.middlebury.edu/cloud?homedirs move to the cloud], you should migrate any files you have in your Middfiles home directory. If you have any questions, please see our [[Cloud Overview]] or [http://go.middlebury.edu/helpdesk contact the Helpdesk]. These instructions are for Google Drive. If you prefer to use OneDrive, please see [[Migrating_Files_from_Middfiles_using_OneDrive|these instructions]]. Here's [https://docs.google.com/spreadsheets/d/1JlUh0hKRfV-0-zhINGb2T8JO6R_CZbKTsi-d9mpxIYc/edit#gid=0 a comparison of Google Drive and OneDrive]<br>
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# Connect your computer to the network using an '''Ethernet''' cable for best results, though the MiddleburyCollege wireless network should also be fine. Double-check that you are connected to [[Middfiles]].
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:'''''Note:''' As part of our [http://go.middlebury.edu/cloud?homedirs move to the cloud], you should migrate any files you have in your Middfiles home directory. If you have any questions, please see our [[Cloud_Overview|Cloud Overview]] or [http://go.middlebury.edu/helpdesk contact the Helpdesk]. These instructions are for Google Drive. If you prefer to use OneDrive, please see [[Migrating_Files_from_Middfiles_using_OneDrive|these instructions]]. Here's [https://docs.google.com/spreadsheets/d/1JlUh0hKRfV-0-zhINGb2T8JO6R_CZbKTsi-d9mpxIYc/edit#gid=0 a comparison of Google Drive and OneDrive]''
#* If you are off-campus, you can still connect to Middfiles via [[WebDav]].
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#[http://go.middlebury.edu/getgdrive Install the Google Drive client] and log in to it.
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#Connect your computer to the network using an '''Ethernet''' cable for best results, though the MiddleburyCollege wireless network should also be fine. Double-check that you are connected to [[Middfiles|Middfiles]].  
#*On '''Macs''': Turn on Finder integration (available for OS 10.10 or higher) so you'll be able to see the sync status of your files with green check marks (synced successfully) or red Xs (bad folder or file name). To do this, click the Finder’s Apple logo (top left) then select '''System Preferences''', then '''Extensions'''. Under the entry for Google Drive, check the box beside '''Finder'''.
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#*If you are off-campus, you can still connect to Middfiles via [http://go.middlebury.edu/webaccesshelp Web Access].  
# '''Clean up''' your home directory:
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#[http://go.middlebury.edu/getgdrive Install the Google Drive client] and log in to it.  
## Delete any old files that are no longer needed.
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#*On '''Macs''': Turn on Finder integration (available for OS 10.10 or higher) so you'll be able to see the sync status of your files with green check marks (synced successfully) or red Xs (bad folder or file name). To do this, click the Finder’s Apple logo (top left) then select '''System Preferences''', then '''Extensions'''. Under the entry for Google Drive, check the box beside '''Finder'''.  
## Move any data ''not'' related to your work at Middlebury to a [http://go.middlebury.edu/personalcloud personal service] unrelated to our Middlebury infrastructure. If you have a personal Microsoft account, the OneDrive client includes the option of setting up a separate "OneDrive - Personal" folder for personal data alongside your Middlebury account, but you are free to use any service you wish.
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#'''Clean up''' your home directory:  
## Delete any inappropriate files.
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##Delete any old files that are no longer needed.  
## '''[http://www.middlebury.edu/offices/technology/infosec/governance/DCP/SensitiveData Sensitive data]: please contact ITS if you have a need to store restricted data (personally identifiable info, social security numbers, etc.)'''
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##Move any data ''not'' related to your work at Middlebury to a [http://go.middlebury.edu/personalcloud personal service] unrelated to our Middlebury infrastructure. If you have a personal Microsoft account, the OneDrive client includes the option of setting up a separate "OneDrive - Personal" folder for personal data alongside your Middlebury account, but you are free to use any service you wish.  
# Select all the files in your home directory and drag them to the "Google Drive" folder that appeared when you installed Google Drive. Wait for the files to complete copying. Do not disconnect from the network, shut down or restart your computer. Using the College's wired network should result in a fairly fast transfer.
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##Delete any inappropriate files.  
#* For more detailed information on using Google Drive client, please see [https://support.google.com/drive/?hl=en#topic=14940 How do I use the Google Drive client?]
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##'''[http://www.middlebury.edu/offices/technology/infosec/governance/DCP/SensitiveData Sensitive data]: please contact ITS if you have a need to store restricted data (personally identifiable info, social security numbers, etc.)'''  
# Google Drive will begin syncing, as indicated by the spinning circle on the Google Drive icon.
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#Select all the files in your home directory and drag them to the "Google Drive" folder that appeared when you installed Google Drive. Wait for the files to complete copying. Do not disconnect from the network, shut down or restart your computer. Using the College's wired network should result in a fairly fast transfer.  
#* On Macs the icon is on the top right side of the menu bar, on PCs the icon is in the bottom right corner of the task bar.
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#*For more detailed information on using Google Drive client, please see [https://support.google.com/drive/?hl=en#topic=14940 How do I use the Google Drive client?]  
#* You may do other things while Google Drive is syncing. If you shutdown, restart or disconnect your computer from your network, Google Drive will continue syncing the next time you connect to the Internet (on campus or anywhere else).
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#Google Drive will begin syncing, as indicated by the spinning circle on the Google Drive icon.  
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#*On Macs the icon is on the top right side of the menu bar, on PCs the icon is in the bottom right corner of the task bar.  
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#*You may do other things while Google Drive is syncing. If you shutdown, restart or disconnect your computer from your network, Google Drive will continue syncing the next time you connect to the Internet (on campus or anywhere else).  
 
#When Google Drive has finished syncing, its icon will change (the icon will stop "spinning").  
 
#When Google Drive has finished syncing, its icon will change (the icon will stop "spinning").  
# If there were no errors, you will just see the Google Drive icon. '''Congratulations, you have moved your home directory to the cloud!''' If you need to free up space on your computer, you can choose to keep some folders in the cloud and not on your computer. See [https://support.google.com/drive/answer/2375083?hl=en&ref_topic=6069785 Choose folders to sync].
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#If there were no errors, you will just see the Google Drive icon. '''Congratulations, you have moved your home directory to the cloud!''' If you need to free up space on your computer, you can choose to keep some folders in the cloud and not on your computer. See [https://support.google.com/drive/answer/2375083?hl=en&ref_topic=6069785 Choose folders to sync].  
# Once your files are in the cloud, please '''delete them from your home directory on Middfiles''' so we know you're done. (Don't worry, if something goes wrong, we still have our normal backups and your [[Data_Recovery#Recovering_Files_in_Middfiles|data can be recovered]] if necessary, within a reasonable time frame.)  
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#Once your files are in the cloud, please '''delete them from your home directory on Middfiles''' so we know you're done. (Don't worry, if something goes wrong, we still have our normal backups and your [[Data_Recovery#Recovering_Files_in_Middfiles|data can be recovered]] if necessary, within a reasonable time frame.)  
# That's it! You now have access to your data from any device, anytime, anywhere. As long as the client is installed and you're syncing the relevant files to your computer, you can work offline as well - your device will automatically upload your changes once you're connected again.
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#That's it! You now have access to your data from any device, anytime, anywhere. As long as the client is installed and you're syncing the relevant files to your computer, you can work offline as well - your device will automatically upload your changes once you're connected again.  
  
[[Category:Helpdesk Documentation]]
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[[Category:Helpdesk Documentation]] [[Category:Public Search]] [[Category:Google Apps]] [[Category:Software]]
[[Category:Public Search]]
 
[[Category:Google Apps]]
 
[[Category:Software]]
 

Latest revision as of 16:56, 11 September 2020

Note: As part of our move to the cloud, you should migrate any files you have in your Middfiles home directory. If you have any questions, please see our Cloud Overview or contact the Helpdesk. These instructions are for Google Drive. If you prefer to use OneDrive, please see these instructions. Here's a comparison of Google Drive and OneDrive
  1. Connect your computer to the network using an Ethernet cable for best results, though the MiddleburyCollege wireless network should also be fine. Double-check that you are connected to Middfiles.
    • If you are off-campus, you can still connect to Middfiles via Web Access.
  2. Install the Google Drive client and log in to it.
    • On Macs: Turn on Finder integration (available for OS 10.10 or higher) so you'll be able to see the sync status of your files with green check marks (synced successfully) or red Xs (bad folder or file name). To do this, click the Finder’s Apple logo (top left) then select System Preferences, then Extensions. Under the entry for Google Drive, check the box beside Finder.
  3. Clean up your home directory:
    1. Delete any old files that are no longer needed.
    2. Move any data not related to your work at Middlebury to a personal service unrelated to our Middlebury infrastructure. If you have a personal Microsoft account, the OneDrive client includes the option of setting up a separate "OneDrive - Personal" folder for personal data alongside your Middlebury account, but you are free to use any service you wish.
    3. Delete any inappropriate files.
    4. Sensitive data: please contact ITS if you have a need to store restricted data (personally identifiable info, social security numbers, etc.)
  4. Select all the files in your home directory and drag them to the "Google Drive" folder that appeared when you installed Google Drive. Wait for the files to complete copying. Do not disconnect from the network, shut down or restart your computer. Using the College's wired network should result in a fairly fast transfer.
  5. Google Drive will begin syncing, as indicated by the spinning circle on the Google Drive icon.
    • On Macs the icon is on the top right side of the menu bar, on PCs the icon is in the bottom right corner of the task bar.
    • You may do other things while Google Drive is syncing. If you shutdown, restart or disconnect your computer from your network, Google Drive will continue syncing the next time you connect to the Internet (on campus or anywhere else).
  6. When Google Drive has finished syncing, its icon will change (the icon will stop "spinning").
  7. If there were no errors, you will just see the Google Drive icon. Congratulations, you have moved your home directory to the cloud! If you need to free up space on your computer, you can choose to keep some folders in the cloud and not on your computer. See Choose folders to sync.
  8. Once your files are in the cloud, please delete them from your home directory on Middfiles so we know you're done. (Don't worry, if something goes wrong, we still have our normal backups and your data can be recovered if necessary, within a reasonable time frame.)
  9. That's it! You now have access to your data from any device, anytime, anywhere. As long as the client is installed and you're syncing the relevant files to your computer, you can work offline as well - your device will automatically upload your changes once you're connected again.
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