Music cataloging

This page is a collection of internal tools and resources for music cataloging at Middlebury. Please note, this is by no means an exhaustive (or authoritative) account of music cataloging practices at Middlebury.

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Sound recordings

Post-cataloging CD instructions

Set CDs as in process using the macros:

  • Alt + F2 for Browsing CDs


  • Alt + F8 for regular/backlog CDs going behind the desk.

  • CDs should then be placed on one of the blue “Items ready for processing” carts near Marlena’s desk in LIB133.
  • If a CD is Lib Use Only, insert a Purple Lib Use Only flag.

Music videorecordings

Genre headings


  • Opera films=Broader type (Usually a movie version of an opera without any actual audience, or a biographical film about an opera singer with excerpts from performances. Should still use Operas as 650, may use Operas as 655)
  • Filmed operas=Narrower type (Usually an opera filmed on a stage with an audience. Don't use Opera films if using filmed operas. Should still use Operas as 650, may use Operas as 655)

Note: the distinction between [Genre] films and Filmed [Genre] seems to center on whether the performance is 'recorded live'  or is a 'cinematic version'

Also similar distinction:

  • Opera [Dance, Ballet, Musical] television programs
  • Televised operas[Dance, Ballet, Musicals]


  • Dance films is broader (e.g. Movies with significant dance sequences (Singin in the rain), OR Biographical films on dancers or choreographers with smaller segments of dance)
  • Filmed dance is a dance film but a narrower type. Do not include dance films if using filmed dance (e.g. Modern dance performances USUALLY ON STAGES, OR Complete dances or large segments of performances AND documentary content)

Also similar:

  • Dance television programs
  • Televised dance
  • Ballet television programs
  • Televised ballet
  • Ballet films
  • Filmed ballets

Classing & cutters local practices

  • Musicals: If it was first on Broadway, then made into a movie, use M1500; musicals originally made for a movie release go into 1527
  • Danced ballets: GV1790 1st cutter: u.t. of ballet, 2nd cutter: choreographer name
  • Concert ballets: M1527

Famous conductor DVD guidelines:

  1. If the video is about conducting one specific work (e.g. In rehearsal, Mariss Jansons Béla Bartók : Suite from "The miraculous mandarin"), class the video appropriate to the work (M1524 in this case). It might occasionally be in MT if the discussion is very technical/analytical in nature. Do this even if the conductor is given prominence as in the example title above.
  2. If the video has the conductor conducting multiple works (>1) (e.g. In rehearsal, Zubin Mehta), class with the conductor's biography (ML422).
  3. If the video is a "how to conduct" video, class in MT85.

See also: Music DVD cataloging site


Post-cataloging score instructions

Bridgeport Bindery scores to status out at bindery using macro Alt + F3.
Pamphlet binding scores to status p In process and location mua stacks.
Library use only scores to status o Library Use only and location mua stacks. Add Purple Lib Use Only slip.
Add any notes to count parts as needed.

For ALL scores, a cataloger will indicate in a note on the blue binding slip any necessary special physical treatment or instructions for handling unique items. Note: only use the blue bindery slips to communicate physical treatment instructions--other instructions should be communicated using the hold slips or in rare cases, a post-it note.

For ALL scores, the cataloger will add a barcode to the item record, and paper-clipped to the bindery slip (do not separate barcode from paper backing). The status will be set as p (In Process); to be set as available at Circ. check-in.
For ALL scores, the cataloger will add the cataloger's mark as it should appear on the spine label.
For ALL scores, the add a green slip indicating Music and other prefixes.

Placement of cataloged scores in DFL 133/134 for Processing:

  • Scores that do not need any physical treatment should be placed on one of the blue “Items ready for processing” carts near Marlena’s desk in LIB133
  • Scores that need some sort of physical treatment (In-house or Bindery) should have blue bindery slips in them and be placed on the old oak cart in Ginny’s workroom, LIB134.

Other Resources

OCLC Bib formats Everything you ever wanted to know about using MARC and AACR2 in OCLC

Yale site Mickey Koth's invaluable music cataloging resource

Geographical Codes For use in 043s

Types Yale's identification of titles as type or distinctive. For use in determining uniform titles. Remember LCRI 25.27A: "All modifiers other than medium or numeral make the phrase a distinctive title--no matter how common sounding it is."

UNT Catalog University of North Texas catalog (for searching for complete contents notes for popular/jazz music

Correlations Subject heading and Call number correlations


Romanization tables ALA-LC Romanization tables

Cutter Table!

Cutter Table Instructions
After initial vowels, for the 2nd letter: b d l-m n p r s-t u-y
use number: 2 3 4 5 6 7 8 9
After initial letter S, for the 2nd letter: a ch e h-i m-p t u w-z
use number: 2 3 4 5 6 7 8 9
After initial letters Qu, for the 2nd letter: a e i o r t y
use number: 3 4 5 6 7 8 9
After other initial consonants, for the 2nd letter: a e i o r u y
use number: 3 4 5 6 7 8 9
For expansion, for the 2nd letter: a-d e-h i-l m-o p-s t-v w-z
use number: 3 4 5 6 7 8 9

Standing Order Scores Binding Colors

This is a reference for catalogers to use when creating binding slips. Please update as needed when Bridgeport makes changes to its standard stock of binding colors.

Title/Composer Jacket Color Lettering Color
Beethoven 563 B
Bruckner 563 B
Byrd 192 G
Chopin 490 W
Crecquillon 182 G
Fayrfax 860 W
Gabrieli 588 W
Gonzaga Masses 860 W
Josquin 598 W
Lasso 490 W
Lheritier 860 B
Mahler 860 W
Marenzio 478 B
Merulo 188 W
MMEspan. 182 W
MUSA 478 W
Musica Britannica 943 W
Obrecht 490 W
Ockeghem-Masses 630 B
Purcell 598 W
Rossi 588 W
RR American 478 W
RR Baroque 798 W
RR Classical 370 B
RR Medieval 290 W
RR Mid. & Ear. Ren 290 W
RR 19th & early 20th 192 W
RR Oral trad. 490 G
RR Renaissance 370 B
Regnart 188 W
Scarlatti Sonatas 943 B
SCI Journal 370 B
Use of Salisbury 180 G
Vivaldi NONE
Wolf 490 W

Lettering: W=White B=Black G=Gold

Withdrawing titles; Deleting OCLC holdings

Don't delete OCLC holdings for withdrawn multiple copies.

  1. When desensitizing and stamping/marking items withdrawn, scan items in copy use
  2. Tally withdrawn titles below--items and titles
  3. Holdings for items counted in copy use can now be deleted in a batch from OCLC
    1. Create a list for copy use items >/= 1
    2. Send as email a listing of the 001s from this list
    3. Note records that do not have 001s and delete manually from OCLC
    4. Get rid of periods in the rest of the 001s
    5. Open Connexion and select Batch from the menu
    6. Click Holdings by OCLC Number
    7. Copy and paste the 001s from the list
    8. Select Delete Holdings and OK
    9. Back in Millennium Cataloging, click the Delete Records button
    10. Select the correct list!
    11. Delete all attached records
  • For individual/one-off withdrawn titles, copy the OCLC number from the bib record and manually delete holdings in OCLC, and record the deletion in the chart below

FY10 withdrawn titles stats

Material Type Titles Items
Books 39 46
Reference books X X
Scores 19 155
CDs 3 7
Cassettes X X
Videocassettes X X
Laserdiscs X X
DVDs 1 1
Equipment X X
Computer discs X X
Microfilm X X

FY11 withdrawn titles stats

Material Type Titles Items
Books 5 7
Reference books X X
Scores X 333
CDs 1 1
Cassettes X X
Videocassettes X X
Laserdiscs X X
Equipment X X
Computer discs X X
Microfilm X X
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