Music cataloging

This page is a collection of internal tools and resources for music cataloging at Middlebury. Please note, this is by no means an exhaustive (or authoritative) account of music cataloging practices at Middlebury.

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Sound recordings

Post-cataloging CD instructions

Set CDs as in process using the macros:

• Alt + F8 for all CDs (change location to mudco for oversize CDs).
  
  
• CDs should then be placed in 133 on the blue cart next to Marlena's desk.
• If a CD is Lib Use Only, insert a Purple Lib Use Only flag.

Music videorecordings

Genre headings

Operas 

• Opera films=Broader type (Usually a movie version of an opera without any actual audience, or a biographical film about an opera singer with excerpts from performances. Should still use Operas as 650, may use Operas as 655)
• Filmed operas=Narrower type (Usually an opera filmed on a stage with an audience. Don't use Opera films if using filmed operas. Should still use Operas as 650, may use Operas as 655)

Note: the distinction between [Genre] films and Filmed [Genre] seems to center on whether the performance is 'recorded live'  or is a 'cinematic version'

Also similar distinction:

• Opera [Dance, Ballet, Musical] television programs
• Televised operas[Dance, Ballet, Musicals]
  

Dance 

• Dance films is broader (e.g. Movies with significant dance sequences (Singin in the rain), OR Biographical films on dancers or choreographers with smaller segments of dance)
• Filmed dance is a dance film but a narrower type. Do not include dance films if using filmed dance (e.g. Modern dance performances USUALLY ON STAGES, OR Complete dances or large segments of performances AND documentary content)

Also similar:

• Dance television programs
• Televised dance
• Ballet television programs
• Televised ballet
• Ballet films
• Filmed ballets

Classing & cutters local practices

• Musicals: If it was first on Broadway, then made into a movie, use M1500; musicals originally made for a movie release go into 1527
• Danced ballets: GV1790 1st cutter: u.t. of ballet, 2nd cutter: choreographer name
• Concert ballets: M1527

Famous conductor DVD guidelines:

1. If the video is about conducting one specific work (e.g. In rehearsal, Mariss Jansons Béla Bartók : Suite from "The miraculous mandarin"), class the video appropriate to the work (M1524 in this case). It might occasionally be in MT if the discussion is very technical/analytical in nature. Do this even if the conductor is given prominence as in the example title above.
2. If the video has the conductor conducting multiple works (>1) (e.g. In rehearsal, Zubin Mehta), class with the conductor's biography (ML422).
3. If the video is a "how to conduct" video, class in MT85.

See also: Music DVD cataloging site

Scores

Standing Order Scores Binding Colors

This is a reference for catalogers to use when creating binding slips. Please update as needed when Bridgeport makes changes to its standard stock of binding colors.

Title/Composer	Jacket Color	Lettering Color
Beethoven	563	B
Bruckner	563	B
Byrd	192	G
Chopin	490	W
Crecquillon	182	G
Fayrfax	860	W
Gabrieli	588	W
Gonzaga Masses	860	W
Josquin	598	W
Lasso	490	W
Lheritier	860	B
Mahler	860	W
Marenzio	478	B
Merulo	188	W
MMEspan.	182	W
MUSA	478	W
Musica Britannica	943	W
Obrecht	490	W
Ockeghem-Masses	630	B
Purcell	598	W
Rossi	588	W
RR American	478	W
RR Baroque	798	W
RR Classical	370	B
RR Medieval	290	W
RR Mid. & Ear. Ren	290	W
RR 19th & early 20th	192	W
RR Oral trad.	490	G
RR Renaissance	370	B
Regnart	188	W
Scarlatti Sonatas	943	B
SCI Journal	370	B
Use of Salisbury	180	G
Vivaldi	NONE
Wolf	490	W

Lettering: W=White B=Black G=Gold

Post-cataloging score instructions

1. For ALL scores, add a barcode to the item record, and paper-clipped to the bindery slip (do not separate barcode from paper backing).
2. Bridgeport Bindery scores: change to status "b out at bindery" using macro Alt + F3 Bridgeport. Add Purple Lib Use Only slip for Lib Use Only scores sent to Bridgeport.
   
3. Pamphlet binding scores to status "p In process" and location mma stacks using macro Alt + F2 pam-bound score. Library use only scores change to status "o Library Use only" and location mma stacks. Add Purple Lib Use Only slip.
   
4. Add any notes to count parts as needed.
   
5. Physical processing notes for ALL scores: Indicate in a note on the blue binding slip any necessary special physical treatment or instructions for handling unique items. only use the blue bindery slips to communicate physical treatment instructions--other instructions should be communicated using the hold slips or in rare cases, a post-it note.
   

For ALL scores, add the cataloger's mark as it should appear on the spine label.
For ALL scores, add a green slip indicating prefixes if required (e.g. Large scores).
Where to, next?:

1. Scores requiring no physical treatment go on “Items ready for processing” carts near Marlena’s desk in LIB133
   
2. Scores that need some sort of physical treatment (In-house or Bindery) should have (at minimum) a blue bindery slip and barcode (paper-clipped) and be placed on the old oak cart in Ginny’s workroom, LIB134.
   
3. Item status will be changed to available at Circ. check-in.
   

Other Resources

OCLC Bib formats Everything you ever wanted to know about using MARC and AACR2 in OCLC

Yale site Mickey Koth's invaluable music cataloging resource

Geographical Codes For use in 043s

Types Yale's identification of titles as type or distinctive. For use in determining uniform titles. Remember LCRI 25.27A: "All modifiers other than medium or numeral make the phrase a distinctive title--no matter how common sounding it is."

UNT Catalog University of North Texas catalog (for searching for complete contents notes for popular/jazz music

Correlations Subject heading and Call number correlations

Ethnologue

Romanization tables ALA-LC Romanization tables

Cutter Table!

Cutter Table Instructions
After initial vowels, for the 2nd letter:	b	d	l-m	n	p	r	s-t	u-y
use number:	2	3	4	5	6	7	8	9
After initial letter S, for the 2nd letter:	a	ch	e	h-i	m-p	t	u	w-z
use number:	2	3	4	5	6	7	8	9
After initial letters Qu, for the 2nd letter:	a	e	i	o	r	t	y
use number:	3	4	5	6	7	8	9
After other initial consonants, for the 2nd letter:	a	e	i	o	r	u	y
use number:	3	4	5	6	7	8	9
For expansion, for the 2nd letter:	a-d	e-h	i-l	m-o	p-s	t-v	w-z
use number:	3	4	5	6	7	8	9

Withdrawing titles; Deleting OCLC holdings

Don't delete OCLC holdings for withdrawn multiple copies.

1. When desensitizing and stamping/marking items withdrawn, scan items in copy use
2. Tally withdrawn titles below--items and titles
3. Holdings for items counted in copy use can now be deleted in a batch from OCLC
   1. Create a list for copy use items >/= 1
   2. Send as email a listing of the 001s from this list
   3. Note records that do not have 001s and delete manually from OCLC
   4. Get rid of periods in the rest of the 001s
   5. Open Connexion and select Batch from the menu
   6. Click Holdings by OCLC Number
   7. Copy and paste the 001s from the list
   8. Select Delete Holdings and OK
   9. Back in Millennium Cataloging, click the Delete Records button
   10. Select the correct list!
   11. Delete all attached records

• For individual/one-off withdrawn titles, copy the OCLC number from the bib record and manually delete holdings in OCLC, and record the deletion in the chart below

FY10 withdrawn titles stats

Material Type	Titles	Items
Books	39	46
Reference books	X	X
Scores	19	155
CDs	3	7
LPs	X	X
Cassettes	X	X
Videocassettes	X	X
Laserdiscs	X	X
DVDs	1	1
CD-ROM	X	X
Equipment	X	X
Computer discs	X	X
Microfilm	X	X

FY11 withdrawn titles stats

Material Type	Titles	Items
Books	5	7
Reference books	X	X
Scores	X	333
CDs	1	1
LPs	X	X
Cassettes	X	X
Videocassettes	X	X
Laserdiscs	X	X
DVDs	X	X
CD-ROM	X	X
Equipment	X	X
Computer discs	X	X
Microfilm	X	X