Middlebury

Notices in Millennium

PAGING SLIPS and NOTICES in MILL CIRC (see also NExpress and Bread Loaf procedures)

Process paging slips morning, early afternoon and evenings

NExpress (inn-reach) Paging Slips  see also: detailed NExpress workflow

  • Make sure there is blue paper in the printer
  • Click on Mill icon and log in to mnotices/mnotices
  • Click on NOTICES mode; click on “new” icon
  • Select Inn-Reach Paging Slips
  • Click on “prepare” icon
  • Select local printer ("BLUE") and click on "print" button; click on "print" button again
  • Click on “send notices” button (pressing print icon button will only print the page – you must press send to generate the notices)
  • Click on "OK" button
  • Paging slips will now be sent to the printer selected
  • Click "yes" to "clear all print notices?" AFTER confirming that all notices have printed
  • Click on "close" icon
  • Davis Fam paging slips go in the pocket of the red NExpress cart
  • Armstrong paging slips should be faxed to Armstrong, then recycled

Midd Paging - Summer sessions only

  • Repeat above procedure selecting "Item Paging Slips" (during the summer when requesting of available items is turned on.)

Items requested for pickup at Mills - Summer session only 

  • Any paging slip with a pickup location of Mills should follow this procedure
  • If item is not on shelf, a standard cancellation notice will be generated by Main Circ and the item status will be changed to “missing”
  • If item is on shelf, item is pulled, and then checked in, which will put the item in transit to Mills. Paging slip is placed in the item.
  • Circ will cancel the hold using the new Mills hold cancellation notice. This will alert the patron at Mills that the item will be shipped to them shortly.
  • Item is placed RUSH on Cataloging shelf @ Circ
  • Circ's involvement ends at this point.  Documentation continues: 1. CM and LS Liaison evaluate item for transfer or ILL
    2. If replacement item is available, item will be transferred to the Midd at Mills campus collection
    3. Cataloging will edit and mask bib record; add 949 field – which creates an item record at Mills; item will be visible in client (loc omill), but not in MidCat; ILL will ship
    4. If replacement item is not available, SKIP step 3! Item will be processed as an ILL, shipped by ILL, and returned to Midd campus

Notices

  • Select other notice types as needed to generate notices manually
  • Prepare manual notices – hourly; pick-up and cancellation; recalls; bills and fines; to notify borrower as needed
  • When finished with all notices and paging, click on "close" icon again; "save new job?"- click on "no" - do not save new job; exit/close mill circ session
  • Auto notices run at 5 am daily
  • Email Special Collections with any requests for LPs, oversize VHS, LDs
  • Once weekly during academic year - check for Midd paging slips (see weekly checklist)
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