Middlebury

Difference between revisions of "Office 365"

 
(61 intermediate revisions by 6 users not shown)
Line 1: Line 1:
:''For Google's set of similar online applications, see [[Google Apps]].''
+
<p style="text-align: center">''Tip:&nbsp; Return easily using '''[http://go.middlebury.edu/office365/ http://go/office365/]'''.)''</p>
==Introduction==
+
== What is Office 365? ==
 +
 
 
'''Office 365''' is Microsoft's cloud-based productivity suite. It includes the following elements:
 
'''Office 365''' is Microsoft's cloud-based productivity suite. It includes the following elements:
* '''E-mail''', including Exchange (the system that hosts all Middlebury e-mail) and Outlook Web Access (aka [http://go.middlebury.edu/webmail go/webmail]), a web-based mail client. 
 
* '''OneDrive''', a file storage utility that allows you to either manage your files through a Web browser or sync them locally with a client.
 
* '''Office Online''', a set of online software (including Word, Powerpoint, and Excel) that lets you create and edit Microsoft documents from within a Web browser and store them in OneDrive. (Some features are unavailable; for full-featured editing use Office 2016, which can save directly to OneDrive.)
 
  
==Frequently Asked Questions==
+
*'''Microsoft Office Applications for Macs and PCs''' (Word, Excel, PowerPoint, Outlook) - see [[Microsoft_Office|Microsoft Office]].
===How do I upload and download files to OneDrive through the Web interface?===
+
*'''E-mail''', including Exchange (the system that hosts all Middlebury e-mail) and Outlook Web Access (aka [http://go.middlebury.edu/webmail go/webmail]), a web-based mail client.
#Go to [http://go.middlebury.edu/onedrive go/onedrive] and login.
+
*'''OneDrive''', a file storage utility that allows you to either manage your files through a Web browser or sync them locally with a client application that you download to your computer or mobile device. (If you've heard of Dropbox, it's similar, but more secure.)&nbsp; See [[OneDrive_FAQs|OneDrive<br/>  FAQs]] to explore common questions.
#* To add files, drag and drop them into the window, or click the Upload button. For a demonstration, see [https://support.office.com/en-us/article/Upload-files-and-folders-in-OneDrive-ac4a9b7d-e36a-44af-bcf7-45e60cc303dc How to upload files to OneDrive (Microsoft video)].
+
*'''Office Online''', a set of online software (including Word, Powerpoint, and Excel) that lets you create and edit Microsoft documents from within a Web browser and store them in OneDrive. (Some features are unavailable; for full-featured editing use Office 365, which can save directly to OneDrive.)
#** Folders cannot be directly uploaded in most browsers. Instead, create the folder in OneDrive in the web interface, then upload the contents. '''For this reason, if you have many folders and subfolders currently in Middfiles, we recommend using the desktop client to make the transition.'''
+
*'''Groups''', a single collaboration solution for teams/groups that want a place to share discussions, files, calendars and notes in a unified way that is easy to find. Office 365 Groups is the new solution for email distribution lists here at Middlebury, replacing the Lyris solution previously available. Visit the [[Office_365_Groups|Office 365 Groups]] wiki page to learn more.
#* To download a file, select it and click the Download button.
+
 
 +
&nbsp;
 +
 
 +
== How to Learn More About Office 365 Apps ==
 +
 
 +
&nbsp;
 +
 
 +
=== Microsoft's General Resources for All Apps ===
 +
 
 +
*[https://support.office.com/en-us/article/Office-Training-Center-b8f02f81-ec85-4493-a39b-4c48e6bc4bfb?ui=en-US&rs=en-US&ad=US Office Training Center]
 +
*[https://support.office.com/en-us/article/Office-2016-Quick-Start-Guides-25f909da-3e76-443d-94f4-6cdf7dedc51e Office Quick Start Guides]- both online AND downloadable guides
 +
*[https://support.office.com/en-us/article/Office-2016-for-Mac-Quick-Start-Guides-5bccb480-0e5b-4b51-b072-66d3793ccad8?ui=en-US&rs=en-US&ad=US Office Quick Start Guides for Macs] - downloadable guides
 +
 
 +
&nbsp;
 +
 
 +
=== LinkedIn Learning Courses - OneDrive ===
 +
 
 +
*[https://www.linkedin.com/checkpoint/enterprise/login/2213609?pathWildcard=2213609&application=learning&redirect=https://www.linkedin.com/learning/onedrive-for-business-essential-training-2?u=2213609 OneDrive for Business Essential Training] (50 mins total)  
 +
*[https://www.linkedin.com/checkpoint/enterprise/login/2213609?pathWildcard=2213609&application=learning&redirect=https://www.linkedin.com/learning/learning-onedrive-4?u=2213609 Learning OneDrive] (53 mins total)
 +
*[https://www.linkedin.com/checkpoint/enterprise/login/2213609?pathWildcard=2213609&application=learning&redirect=https://www.linkedin.com/learning/onedrive-quick-tips?u=2213609 OneDrive Quick Tips] (26 mins total)
 +
 
 +
&nbsp;
  
===Where do I get the OneDrive client for my computer and how do I use it?===
+
&nbsp;
* [https://support.office.com/en-gb/article/Get-started-with-the-new-OneDrive-sync-client-on-Mac-OS-X-d11b9f29-00bb-4172-be39-997da46f913f Get started with the OneDrive client for Mac]
 
* [https://support.office.com/en-us/article/Get-started-with-the-new-OneDrive-sync-client-in-Windows-615391c4-2bd3-4aae-a42a-858262e42a49 Get started with the OneDrive client for PC]
 
* For more training, including videos, please see the [[#Additional Resources]] section below.
 
  
===How do I choose what files and folders to sync locally?===
+
=== Microsoft Office Support - selected topics ===
In general, of the data stored on the server, it's best to only sync what you need down to your local machine, to avoid taking up unnecessary disk space. '''Sensitive data in particular should not be stored locally without extra security measures;''' please contact ITS if you have a need to store sensitive data on your hard drive.
 
Of the data on your local hard drive, you should keep anything important to your work at the College in your OneDrive folder - otherwise, it is '''vulnerable''' to viruses, ransomware, accidents, hardware failure, etc.
 
====Choose what files and folders to sync locally - PC====
 
To select which folders to sync to your computer, right-click in your "OneDrive - Middlebury College" folder and select '''Choose OneDrive folders to sync''' from the menu. Any folders you choose not to sync will be backed up to the cloud but not downloaded to your local computer, and deleted from your local computer if they are already there.
 
====Choose what files and folders to sync locally - Mac====
 
* Click the sync app icon in the menu bar on top, and click Settings.
 
* On the Choose folders tab, check the box of the folders you want to sync.
 
Any folders you choose not to sync will be backed up to the cloud but not downloaded to your local computer, and deleted from your local computer if they are already there.
 
  
===Migrating Files from Middfiles using OneDrive===
+
*[https://support.office.com/en-us/article/What-is-OneDrive-for-Business-b30da4eb-ddd2-44b6-943b-e6fbfc6b8dde?ui=en-US&rs=en-US&ad=US What is OneDrive for Business?] [2 min video]
We've created step-by-step instructions for migrating files from MiddFiles/MiddCloud to OneDrive, with troubleshooting steps to cover the most common potential issues. Please see the page [[Migrating Files from Middfiles using OneDrive]].
+
*[https://support.office.com/en-us/article/Upload-files-and-folders-in-OneDrive-ac4a9b7d-e36a-44af-bcf7-45e60cc303dc How to upload files to OneDrive] [1 min video]
 +
*[https://support.office.com/en-us/article/Video-Share-documents-in-Office-365-1438f676-ee5c-40cb-a1f3-f814e649d2ea Sharing Files in OneDrive] [2 min video]
 +
*[https://support.office.com/en-us/article/Can-I-use-Track-Changes-in-Word-Online-9016b7f8-b864-458f-ba45-183049f90bd8| How To Track Changes in Word Online]
 +
**Please note that these changes will be saved, but not displayed until you use the desktop version of word. Check out Microsoft's documentation on [https://support.office.com/en-us/article/Track-changes-in-Word-197ba630-0f5f-4a8e-9a77-3712475e806a how to track changes in desktop Word] for more help.
 +
**If you are using track changes to help with group work, check out Microsoft's documentation on [https://support.office.com/en-us/article/Work-together-on-Office-documents-in-OneDrive-ea3807bc-2b73-406f-a8c9-a493de18258b working together with their online suite!]  
  
===What is the quota or limit for file storage?===
+
&nbsp;
5TB (5,000 GB).
 
  
===Who can use Office 365 at Middlebury?===
+
== Related&nbsp; ==
Middlebury's license covers faculty, staff, and students at Middlebury College in Vermont, the Middlebury Institute of International Studies at Monterey, the Middlebury Language Schools, and the Middlebury School of the Environment.
 
  
==Additional Resources==
+
*For Google's set of similar online applications, see [[Google_Apps|Google Apps]].  
*[https://support.office.com/en-us/article/What-is-OneDrive-for-Business-b30da4eb-ddd2-44b6-943b-e6fbfc6b8dde?ui=en-US&rs=en-US&ad=US What is OneDrive for Business?]
 
*[https://support.office.com/en-us/article/Upload-files-and-folders-in-OneDrive-ac4a9b7d-e36a-44af-bcf7-45e60cc303dc How to upload files to OneDrive]
 
*[https://www.lynda.com/OneDrive-Business-tutorials/OneDrive-Business-Essential-Training/490092-2.html?org=middlebury.edu OneDrive for Business Essential Training from lynda.com]
 
**[https://www.lynda.com/OneDrive-tutorials/Up-Running-OneDrive/383246-2.html?org=middlebury.edu Up and Running with OneDrive] - covers using the Mac client which is not covered in the above video
 
  
[[Category:OneDrive]]
+
[[Category:OneDrive]] [[Category:Office 365]] [[Category:Helpdesk Documentation]] [[Category:Public Search]]
[[Category:Office 365]]
 

Latest revision as of 10:13, 12 February 2020

Tip:  Return easily using http://go/office365/.)

What is Office 365?

Office 365 is Microsoft's cloud-based productivity suite. It includes the following elements:

  • Microsoft Office Applications for Macs and PCs (Word, Excel, PowerPoint, Outlook) - see Microsoft Office.
  • E-mail, including Exchange (the system that hosts all Middlebury e-mail) and Outlook Web Access (aka go/webmail), a web-based mail client.
  • OneDrive, a file storage utility that allows you to either manage your files through a Web browser or sync them locally with a client application that you download to your computer or mobile device. (If you've heard of Dropbox, it's similar, but more secure.)  See OneDrive
    FAQs
    to explore common questions.
  • Office Online, a set of online software (including Word, Powerpoint, and Excel) that lets you create and edit Microsoft documents from within a Web browser and store them in OneDrive. (Some features are unavailable; for full-featured editing use Office 365, which can save directly to OneDrive.)
  • Groups, a single collaboration solution for teams/groups that want a place to share discussions, files, calendars and notes in a unified way that is easy to find. Office 365 Groups is the new solution for email distribution lists here at Middlebury, replacing the Lyris solution previously available. Visit the Office 365 Groups wiki page to learn more.

 

How to Learn More About Office 365 Apps

 

Microsoft's General Resources for All Apps

 

LinkedIn Learning Courses - OneDrive

 

 

Microsoft Office Support - selected topics

 

Related 

  • For Google's set of similar online applications, see Google Apps.
Powered by MediaWiki