Middlebury

Difference between revisions of "Office 365"

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'''Office 365''' is Microsoft's cloud-based productivity suite. It includes the following elements:
 
'''Office 365''' is Microsoft's cloud-based productivity suite. It includes the following elements:
 
* '''E-mail''', including Exchange (the system that hosts all Middlebury e-mail) and Outlook Web Access (aka [http://go.middlebury.edu/webmail go/webmail]), a web-based mail client.   
 
* '''E-mail''', including Exchange (the system that hosts all Middlebury e-mail) and Outlook Web Access (aka [http://go.middlebury.edu/webmail go/webmail]), a web-based mail client.   
* '''OneDrive''', a file storage utility that allows you to either manage your files through a Web browser or sync them locally with a client.
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* '''OneDrive''', a file storage utility that allows you to either manage your files through a Web browser or sync them locally with a client application that you download to your computer or mobile device. (If you've heard of Dropbox, it's similar, but more secure.)
 
* '''Office Online''', a set of online software (including Word, Powerpoint, and Excel) that lets you create and edit Microsoft documents from within a Web browser and store them in OneDrive. (Some features are unavailable; for full-featured editing use Office 2016, which can save directly to OneDrive.)
 
* '''Office Online''', a set of online software (including Word, Powerpoint, and Excel) that lets you create and edit Microsoft documents from within a Web browser and store them in OneDrive. (Some features are unavailable; for full-featured editing use Office 2016, which can save directly to OneDrive.)
  

Revision as of 16:49, 30 November 2016

For Google's set of similar online applications, see Google Apps.

Introduction

Office 365 is Microsoft's cloud-based productivity suite. It includes the following elements:

  • E-mail, including Exchange (the system that hosts all Middlebury e-mail) and Outlook Web Access (aka go/webmail), a web-based mail client.
  • OneDrive, a file storage utility that allows you to either manage your files through a Web browser or sync them locally with a client application that you download to your computer or mobile device. (If you've heard of Dropbox, it's similar, but more secure.)
  • Office Online, a set of online software (including Word, Powerpoint, and Excel) that lets you create and edit Microsoft documents from within a Web browser and store them in OneDrive. (Some features are unavailable; for full-featured editing use Office 2016, which can save directly to OneDrive.)

Frequently Asked Questions

How do I upload and download files to OneDrive through the Web interface?

  1. Go to go/onedrive and login.
    • To add files, drag and drop them into the window, or click the Upload button. For a demonstration, see How to upload files to OneDrive (Microsoft video).
      • Folders cannot be directly uploaded in most browsers. Instead, create the folder in OneDrive in the web interface, then upload the contents. For this reason, if you have many folders and subfolders currently in Middfiles, we recommend using the desktop client to make the transition.
    • To download a file, select it and click the Download button.

Where do I get the OneDrive client for my computer and how do I use it?

How do I choose what files and folders to sync locally?

In general, of the data stored on the server, it's best to only sync what you need down to your local machine, to avoid taking up unnecessary disk space. Sensitive data in particular should not be stored locally without extra security measures; please contact ITS if you have a need to store sensitive data on your hard drive. Of the data on your local hard drive, you should keep anything important to your work at the College in your OneDrive folder. Otherwise, it is vulnerable - viruses, ransomware, accidents, hardware failure, etc. can and do destroy your data with no way to get it back unless it is synced to OneDrive.

Choose what files and folders to sync locally - PC

To select which folders to sync to your computer, right-click in your "OneDrive - Middlebury College" folder and select Choose OneDrive folders to sync from the menu. Any folders you choose not to sync will be backed up to the cloud but not downloaded to your local computer, and deleted from your local computer if they are already there.

Choose what files and folders to sync locally - Mac

  • Click the sync app icon in the menu bar on top, and click Settings.
  • On the Choose folders tab, check the box of the folders you want to sync.

Any folders you choose not to sync will be backed up to the cloud but not downloaded to your local computer, and deleted from your local computer if they are already there.

Migrating Files from Middfiles using OneDrive

We've created step-by-step instructions for migrating files from MiddFiles/MiddCloud to OneDrive, with troubleshooting steps to cover the most common potential issues. Please see the page Migrating Files from Middfiles using OneDrive.

What is the quota or limit for file storage?

5TB (5,000 GB).

Are my files safe?

Files stored in the cloud are secure and are encrypted while in transit. If you wish to add an additional layer of security, consider turning on multi-factor authentication so that even if someone gets your password, they still won't have access to your OneDrive.

Who can use Office 365 at Middlebury?

Middlebury's license covers faculty, staff, and students at Middlebury College in Vermont, the Middlebury Institute of International Studies at Monterey, the Middlebury Language Schools, and the Middlebury School of the Environment.

What about off-campus access?

The beauty of cloud services is that you have the same access from anywhere, no VPN required. If you have an Internet connection, you can use either the Web interface (go.middlebury.edu/onedrive) or the client normally. If you're going somewhere without reliable Internet access, you can use the client to sync files and folders to your computer, and they'll automatically sync your changes back up to the cloud once you're back online.

Additional Resources

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