Middlebury

Difference between revisions of "Online Databases: Adding New Titles to SubjectsPlus & Midcat"

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#When a newly purchased database is licensed and ready for access by Middlebury users, the '''''Subscriptions &amp; E-Resource Coordinator''''' (Arabella Holzapfel) notifies: '''''Electronic Services Librarian''''' (Bryan Carson), designated '''''cataloging staff''''' (Michael Warner, Richard Jenkins), and '''''Head of Collections and Digital Initiatives'''''(Rebekah Irwin). The coordinator also gives the '''active URL''' for new resource.<br>  
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#When a newly purchased database is licensed and ready for access by Middlebury users, the '''''Subscriptions &amp; E-Resource Coordinator''''' (Arabella Holzapfel) notifies the following staff members, and gives them the '''active URL''' for the new resource:
#Electronic Services Librarian '''ez-proxies''' the database and adds it to SubsPlus, thus creating a persistent URL for a new MIDCAT record.<br>  
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#*'''''Web Services & Systems Librarian''''' (Bryan Carson)
#Electronic Services Librarian then '''notifies the designated catalogers''' that the new DB is ezproxied and is in SubsPlus.<br>  
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#*Designated '''''cataloging staff''''' (Michael Warner, Marlena Evans)
#Cataloger(s) '''import or create a MARC record''', inserting the PURL into the 856 field. (Michael will import &amp; edit any appropriate existing OCLC records. He will notify Richard if a database needs a new record created.)<br>  
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#*'''''Head of Collections''''' (Douglas Black). <br>
#''Head of Collections (?)'' '''notifies all Liaisons''' that the new database is in SubsPlus<br>  
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#Web Services & Systems Librarian '''EZproxies''' the database and adds it to LibGuides (A-Z Database List at go/databases/) using the LG link updater, thus creating a persistent URL for a new MIDCAT record.<br>
#When appropriate, the ''Head of Collections (?) ''adds the new database to "'''What's New" and creates a LIS Blog post'''.<br>  
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#Web Services & Systems Librarian then '''notifies the designated catalogers''' that the new DB is ezproxied and is in LibGuides.<br>
#Liaisons '''add the new databases to their Subject Guides''' as soon as possible.<br>
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#Cataloger(s) '''import or create a MARC record''', inserting the PURL into the 856 field. (Michael will import and edit any appropriate existing OCLC records. He will notify ??? if a database needs a new record created.)<br>
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#''Arabella (?)'' '''notifies all Liaisons''' that the new database is in LibGuides DBAZ<br>
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#When appropriate, the ''Head of Collections (?) ''adds the new database to "'''What's New" and creates a LIS Blog post'''.<br>
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#Liaisons '''add the new databases to the appropriate Subject Guides''' as soon as possible.<br>
  
 
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[[Category:Workflow]]
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[[Category:Databases]]
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[[Category:LibGuides]]
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[[Category:Documentation]]

Latest revision as of 16:24, 15 October 2018

  1. When a newly purchased database is licensed and ready for access by Middlebury users, the Subscriptions & E-Resource Coordinator (Arabella Holzapfel) notifies the following staff members, and gives them the active URL for the new resource:
    • Web Services & Systems Librarian (Bryan Carson)
    • Designated cataloging staff (Michael Warner, Marlena Evans)
    • Head of Collections (Douglas Black).
  2. Web Services & Systems Librarian EZproxies the database and adds it to LibGuides (A-Z Database List at go/databases/) using the LG link updater, thus creating a persistent URL for a new MIDCAT record.
  3. Web Services & Systems Librarian then notifies the designated catalogers that the new DB is ezproxied and is in LibGuides.
  4. Cataloger(s) import or create a MARC record, inserting the PURL into the 856 field. (Michael will import and edit any appropriate existing OCLC records. He will notify ??? if a database needs a new record created.)
  5. Arabella (?) notifies all Liaisons that the new database is in LibGuides DBAZ
  6. When appropriate, the Head of Collections (?) adds the new database to "What's New" and creates a LIS Blog post.
  7. Liaisons add the new databases to the appropriate Subject Guides as soon as possible.


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