Online Databases: Adding New Titles to SubjectsPlus & Midcat

1. When a newly purchased database is licensed and ready for access by Middlebury users, the Subscriptions & E-Resource Coordinator (Arabella Holzapfel) notifies the following staff members, and gives them the active URL for the new resource:
   • Web Services & Systems Librarian (Bryan Carson)
   • Designated cataloging staff (Michael Warner, Richard Jenkins)
   • Head of Collections and Digital Initiatives (Rebekah Irwin).
     
2. Web Services & Systems Librarian EZproxies the database and adds it to SubjectsPlus, thus creating a persistent URL for a new MIDCAT record.
   
3. Web Services & Systems Librarian then notifies the designated catalogers that the new DB is ezproxied and is in SubjectsPlus.
   
4. Cataloger(s) import or create a MARC record, inserting the PURL into the 856 field. (Michael will import & edit any appropriate existing OCLC records. He will notify Richard if a database needs a new record created.)
   
5. Head of Collections (?) notifies all Liaisons that the new database is in SubsPlus
   
6. When appropriate, the Head of Collections (?) adds the new database to "What's New" and creates a LIS Blog post.
   
7. Liaisons add the new databases to the appropriate Subject Guides as soon as possible.