Order Record: what does it look like?

Revision as of 15:34, 8 October 2012 by Richard Jenkins (talk | contribs)
  • Acq Type : this a pulldown menu with options but our default is p Purchase (we have never used the other options)
  • Location: this is also a defaulted field: we have ours set m Middlebury and that never changes
  • Cat Date: we do not use this field on the order record
  • Claim: we do not use this field on the order record: we do not claim using Millennium
  • Copies: we adjust this based on how many we buy; 1 is the default
  • Oder Code 1: we have filled this in with liaison names so every order has a departmental liaison name attached. This is very useful for reports
  • Order Code 2: we have filled this in with RUSH HOLD RUSH RESERVE RUSH STACKS so when the book arrives it is clear how quickly it needs to be done
  • Order Code 3: we have filled this in with Added Copy Added Edition Added Volume
  • Order Code 4: we use this for deleting bib records; the options we have entered are DEL BIB


  • Form: here are the options we entered:


  • Fund: we have abbreviations for various funds
  • Order Date: use regularly: systems automatically fills in field
  • Order Note:

we have entered BROWSING and REPLACEMENT here so we can run reports to track such purchases

  • Order Type: here are our options:

  • Recv Location: the default is ACQUISTIONS
  • Billing Location: Acquisitons
  • Status: here are our options:

I think these may have come already filled in by Millennium.

We do not use Approval Received; Ser on Order; Ser Part Paid; Ser Liened or Serial Paid. But the others are used.
  • Transit Location: we do not use
  • Vendor: we have abbreviations for every vendor: monographs, dvds, databases, periodicals, serials, microfilm, standing orders, gov docs, etc etc.
  • Language: we do not use
  • Country: we do not use
  • Volumes: we do not use this one either.

We often use Internal Notes for volume information, class information and all other kinds of notes.

With the info in the fixed fields we create lots of lists/reports. We also do that with the Internal Note field. Another one we always us is Requestor. That field holds the student/faculty name who asked us to buy the item. (We do not use the Selector field—in the beginning requestor was chosen and we ignore the other).

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