Middlebury

Difference between revisions of "Preservation and Processing"

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== Introduction  ==
 
== Introduction  ==
  
The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation &amp; Processing. The procedures herein have been approved by the Preservation &amp; Processing Manager and any significant deviation from these procedures should be approved by same.<br>
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The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation &amp; Processing. The procedures herein have been approved by the Preservation &amp; Processing Manager and any significant deviation from these procedures should be approved by same.<br>  
  
 
== Handling materials carefully - general guidelines.  ==
 
== Handling materials carefully - general guidelines.  ==
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The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.  
 
The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.  
  
'''1. Appropriate shelving for items of ordinary size:'''
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'''1. Appropriate shelving for items of ordinary size:'''  
  
 
*Smooth, solid shelves; no jagged edges or protruding screws  
 
*Smooth, solid shelves; no jagged edges or protruding screws  
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*All books on shelves that are a minimum of 4" above the floor
 
*All books on shelves that are a minimum of 4" above the floor
  
'''2. Appropriate shelving for oversize books:'''
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'''2. Appropriate shelving for oversize books:'''  
  
 
*Broad fixed shelves  
 
*Broad fixed shelves  
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*No protrusion of books into aisles
 
*No protrusion of books into aisles
  
'''3. Appropriate removal of books:'''
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'''3. Appropriate removal of books:'''  
  
 
*Ease books on either side of the desired volume further back on the shelf  
 
*Ease books on either side of the desired volume further back on the shelf  
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*Readjust the bookend
 
*Readjust the bookend
  
'''4. Appropriate replacement of books:'''
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'''4. Appropriate replacement of books:'''  
  
 
*Loosen bookend  
 
*Loosen bookend  
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*Readjust the bookend
 
*Readjust the bookend
  
'''5. Transport of books:'''
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'''5. Transport of books:'''  
  
 
- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit  
 
- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit  
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*partially filled rows are supported by bookends
 
*partially filled rows are supported by bookends
  
'''6. General handling of books:'''
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'''6. General handling of books:'''  
  
 
*Keep hands clean  
 
*Keep hands clean  
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*Avoid the use of paper clips in the text
 
*Avoid the use of paper clips in the text
  
'''7. Media in cases:'''<br>  
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'''7. General handling of DVDs:'''<br>  
  
Avoid touching playing surfaces  
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*Avoid touching playing surfaces  
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*Handle discs by the outer edge or the center hole.
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*Return discs to storage cases immediately after use.
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*Keep dirt or other matter from the disc.
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*Remove dirt, fingerprints, smudges and liquids by wiping with a clean, dry, cotton cloth in a straight line from the center of the disc toward the outer edge.
  
Pack like cases together and hold together with rubber bands when sending to branch libraries.
 
  
Damage to books is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.<br><br>
 
  
Sorting cart of new items
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Damage to books and media is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.<br>
  
Producing labels
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== Sorting cart of new items  ==
  
Applying labels and marking
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<br>
  
Distributing processed items  
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== Producing labels  ==
 +
 
 +
<br>
 +
 
 +
== Applying labels and marking items ==
 +
 
 +
<br>
 +
 
 +
== Distributing processed items ==
  
 
<br>  
 
<br>  
  
 
(content to come)
 
(content to come)

Revision as of 09:45, 5 August 2010

Preservation & Processing


Processing

Introduction

The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation & Processing. The procedures herein have been approved by the Preservation & Processing Manager and any significant deviation from these procedures should be approved by same.

Handling materials carefully - general guidelines.

The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.

1. Appropriate shelving for items of ordinary size:

  • Smooth, solid shelves; no jagged edges or protruding screws
  • All items upright, resting on their base
  • Bookends for shelves that are not full
  • Full shelves that are not too loosely or too tightly packed
  • All books on shelves that are a minimum of 4" above the floor

2. Appropriate shelving for oversize books:

  • Broad fixed shelves
  • All books flat, if possible, with no more than three or four volumes on top of each other
  • No protrusion of books into aisles

3. Appropriate removal of books:

  • Ease books on either side of the desired volume further back on the shelf
  • Grasp exposed book by the sides with the whole hand
  • Readjust the bookend

4. Appropriate replacement of books:

  • Loosen bookend
  • Move books on shelf to create a space
  • Reinsert book in the space
  • Readjust the bookend

5. Transport of books:

- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit

- Load the book truck so that

  • books are upright
  • books are not protruding beyond the edges of the truck
  • the center of gravity on the loaded truck is low
  • partially filled rows are supported by bookends

6. General handling of books:

  • Keep hands clean
  • Avoid food, drink, or smoking materials in close proximity of books
  • Support covers when book is open
  • Avoid forcing books to open further than they open easily
  • Avoid the use of paper clips in the text

7. General handling of DVDs:

  • Avoid touching playing surfaces
  • Handle discs by the outer edge or the center hole.
  • Return discs to storage cases immediately after use.
  • Keep dirt or other matter from the disc.
  • Remove dirt, fingerprints, smudges and liquids by wiping with a clean, dry, cotton cloth in a straight line from the center of the disc toward the outer edge.


Damage to books and media is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.

Sorting cart of new items


Producing labels


Applying labels and marking items


Distributing processed items


(content to come)

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