Middlebury

Difference between revisions of "Preservation and Processing"

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== Handling materials carefully - general guidelines.  ==
 
== Handling materials carefully - general guidelines.  ==
  
The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.
+
The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.  
  
===== 1. Appropriate shelving for items of ordinary size: =====
+
'''1. Appropriate shelving for items of ordinary size:'''
  
*Smooth, solid shelves; no jagged edges or protruding screws
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*Smooth, solid shelves; no jagged edges or protruding screws  
*All items upright, resting on their base
+
*All items upright, resting on their base  
*Bookends for shelves that are not full
+
*Bookends for shelves that are not full  
*Full shelves that are not too loosely or too tightly packed
+
*Full shelves that are not too loosely or too tightly packed  
 
*All books on shelves that are a minimum of 4" above the floor
 
*All books on shelves that are a minimum of 4" above the floor
  
===== 2. Appropriate shelving for oversize books: =====
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'''2. Appropriate shelving for oversize books:'''
  
*Broad fixed shelves
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*Broad fixed shelves  
*All books flat, if possible, with no more than three or four volumes on top of each other
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*All books flat, if possible, with no more than three or four volumes on top of each other  
 
*No protrusion of books into aisles
 
*No protrusion of books into aisles
  
===== 3. Appropriate removal of books: =====
+
'''3. Appropriate removal of books:'''
  
*Ease books on either side of the desired volume further back on the shelf
+
*Ease books on either side of the desired volume further back on the shelf  
*Grasp exposed book by the sides with the whole hand
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*Grasp exposed book by the sides with the whole hand  
 
*Readjust the bookend
 
*Readjust the bookend
  
===== 4. Appropriate replacement of books: =====
+
'''4. Appropriate replacement of books:'''
  
*Loosen bookend
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*Loosen bookend  
*Move books on shelf to create a space
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*Move books on shelf to create a space  
*Reinsert book in the space
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*Reinsert book in the space  
 
*Readjust the bookend
 
*Readjust the bookend
  
===== 5. Transport of books: =====
+
'''5. Transport of books:'''
  
- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit
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- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit  
  
- Load the book truck so that
+
- Load the book truck so that  
  
*books are upright
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*books are upright  
*books are not protruding beyond the edges of the truck
+
*books are not protruding beyond the edges of the truck  
*the center of gravity on the loaded truck is low
+
*the center of gravity on the loaded truck is low  
 
*partially filled rows are supported by bookends
 
*partially filled rows are supported by bookends
  
===== 6. General handling of books: =====
+
'''6. General handling of books:'''
  
*Keep hands clean
+
*Keep hands clean  
*Avoid food, drink, or smoking materials in close proximity of books
+
*Avoid food, drink, or smoking materials in close proximity of books  
*Support covers when book is open
+
*Support covers when book is open  
*Avoid forcing books to open further than they open easily
+
*Avoid forcing books to open further than they open easily  
 
*Avoid the use of paper clips in the text
 
*Avoid the use of paper clips in the text
  
===== 7. Media in cases:<br> =====
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'''7. Media in cases:'''<br>  
  
Avoid touching playing surfaces
+
Avoid touching playing surfaces  
  
Pack like cases together and hold together with rubber bands when sending to branch libraries.
+
Pack like cases together and hold together with rubber bands when sending to branch libraries.  
  
Damage to books is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.<br><br>
+
Damage to books is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.<br><br>  
  
 
Sorting cart of new items  
 
Sorting cart of new items  

Revision as of 10:40, 5 August 2010

Preservation & Processing


Processing

Introduction

The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation & Processing. The procedures herein have been approved by the Preservation & Processing Manager and any significant deviation from these procedures should be approved by same.

Handling materials carefully - general guidelines.

The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.

1. Appropriate shelving for items of ordinary size:

  • Smooth, solid shelves; no jagged edges or protruding screws
  • All items upright, resting on their base
  • Bookends for shelves that are not full
  • Full shelves that are not too loosely or too tightly packed
  • All books on shelves that are a minimum of 4" above the floor

2. Appropriate shelving for oversize books:

  • Broad fixed shelves
  • All books flat, if possible, with no more than three or four volumes on top of each other
  • No protrusion of books into aisles

3. Appropriate removal of books:

  • Ease books on either side of the desired volume further back on the shelf
  • Grasp exposed book by the sides with the whole hand
  • Readjust the bookend

4. Appropriate replacement of books:

  • Loosen bookend
  • Move books on shelf to create a space
  • Reinsert book in the space
  • Readjust the bookend

5. Transport of books:

- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit

- Load the book truck so that

  • books are upright
  • books are not protruding beyond the edges of the truck
  • the center of gravity on the loaded truck is low
  • partially filled rows are supported by bookends

6. General handling of books:

  • Keep hands clean
  • Avoid food, drink, or smoking materials in close proximity of books
  • Support covers when book is open
  • Avoid forcing books to open further than they open easily
  • Avoid the use of paper clips in the text

7. Media in cases:

Avoid touching playing surfaces

Pack like cases together and hold together with rubber bands when sending to branch libraries.

Damage to books is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.

Sorting cart of new items

Producing labels

Applying labels and marking

Distributing processed items


(content to come)

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