Middlebury

Difference between revisions of "Preservation and Processing"

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= Processing =
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= Introduction<br> =
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The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation &amp; Processing. The procedures herein have been approved by the Preservation &amp; Processing Manager and any significant deviation from these procedures should be approved by same.<br>
  
== Introduction  ==
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<br>
  
The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation &amp; Processing. The procedures herein have been approved by the Preservation &amp; Processing Manager and any significant deviation from these procedures should be approved by same.<br>
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= Processing =
  
 
== Handling materials carefully - general guidelines.  ==
 
== Handling materials carefully - general guidelines.  ==
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*Avoid touching playing surfaces  
 
*Avoid touching playing surfaces  
*Handle discs by the outer edge or the center hole.
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*Handle discs by the outer edge or the center hole.  
*Return discs to storage cases immediately after use.
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*Return discs to storage cases immediately after use.  
*Keep dirt or other matter from the disc.
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*Keep dirt or other matter from the disc.  
 
*Remove dirt, fingerprints, smudges and liquids by wiping with a clean, dry, cotton cloth in a straight line from the center of the disc toward the outer edge.
 
*Remove dirt, fingerprints, smudges and liquids by wiping with a clean, dry, cotton cloth in a straight line from the center of the disc toward the outer edge.
  
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Damage to books and media is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.<br>  
Damage to books and media is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.<br>
 
  
 
== Sorting cart of new items  ==
 
== Sorting cart of new items  ==
  
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<br>  
  
 
== Producing labels  ==
 
== Producing labels  ==
  
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<br>  
  
== Applying labels and marking items ==
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== Applying labels and marking items ==
  
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<br>  
  
 
== Distributing processed items  ==
 
== Distributing processed items  ==

Revision as of 10:47, 5 August 2010

Preservation & Processing


Introduction

The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation & Processing. The procedures herein have been approved by the Preservation & Processing Manager and any significant deviation from these procedures should be approved by same.


Processing

Handling materials carefully - general guidelines.

The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.

1. Appropriate shelving for items of ordinary size:

  • Smooth, solid shelves; no jagged edges or protruding screws
  • All items upright, resting on their base
  • Bookends for shelves that are not full
  • Full shelves that are not too loosely or too tightly packed
  • All books on shelves that are a minimum of 4" above the floor

2. Appropriate shelving for oversize books:

  • Broad fixed shelves
  • All books flat, if possible, with no more than three or four volumes on top of each other
  • No protrusion of books into aisles

3. Appropriate removal of books:

  • Ease books on either side of the desired volume further back on the shelf
  • Grasp exposed book by the sides with the whole hand
  • Readjust the bookend

4. Appropriate replacement of books:

  • Loosen bookend
  • Move books on shelf to create a space
  • Reinsert book in the space
  • Readjust the bookend

5. Transport of books:

- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit

- Load the book truck so that

  • books are upright
  • books are not protruding beyond the edges of the truck
  • the center of gravity on the loaded truck is low
  • partially filled rows are supported by bookends

6. General handling of books:

  • Keep hands clean
  • Avoid food, drink, or smoking materials in close proximity of books
  • Support covers when book is open
  • Avoid forcing books to open further than they open easily
  • Avoid the use of paper clips in the text

7. General handling of DVDs:

  • Avoid touching playing surfaces
  • Handle discs by the outer edge or the center hole.
  • Return discs to storage cases immediately after use.
  • Keep dirt or other matter from the disc.
  • Remove dirt, fingerprints, smudges and liquids by wiping with a clean, dry, cotton cloth in a straight line from the center of the disc toward the outer edge.


Damage to books and media is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.

Sorting cart of new items


Producing labels


Applying labels and marking items


Distributing processed items


(content to come)

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