Middlebury

Difference between revisions of "Preservation and Processing"

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Preservation & Processing
 
 
 
<br>  
 
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The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation &amp; Processing. The procedures herein have been approved by the Preservation &amp; Processing Manager and any significant deviation from these procedures should be approved by same.<br>  
 
The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation &amp; Processing. The procedures herein have been approved by the Preservation &amp; Processing Manager and any significant deviation from these procedures should be approved by same.<br>  
  
= Handling materials carefully - general guidelines. =
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= Handling materials carefully - general guidelines. =
  
The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.
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The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.  
  
'''1. Appropriate shelving for items of ordinary size:'''
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'''1. Appropriate shelving for items of ordinary size:'''  
  
*Smooth, solid shelves; no jagged edges or protruding screws
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*Smooth, solid shelves; no jagged edges or protruding screws  
*All items upright, resting on their base
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*All items upright, resting on their base  
*Bookends for shelves that are not full
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*Bookends for shelves that are not full  
*Full shelves that are not too loosely or too tightly packed
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*Full shelves that are not too loosely or too tightly packed  
 
*All books on shelves that are a minimum of 4" above the floor
 
*All books on shelves that are a minimum of 4" above the floor
  
'''2. Appropriate shelving for oversize books:'''
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'''2. Appropriate shelving for oversize books:'''  
  
*Broad fixed shelves
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*Broad fixed shelves  
*All books flat, if possible, with no more than three or four volumes on top of each other
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*All books flat, if possible, with no more than three or four volumes on top of each other  
 
*No protrusion of books into aisles
 
*No protrusion of books into aisles
  
'''3. Appropriate removal of books:'''
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'''3. Appropriate removal of books:'''  
  
*Ease books on either side of the desired volume further back on the shelf
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*Ease books on either side of the desired volume further back on the shelf  
*Grasp exposed book by the sides with the whole hand
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*Grasp exposed book by the sides with the whole hand  
 
*Readjust the bookend
 
*Readjust the bookend
  
'''4. Appropriate replacement of books:'''
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'''4. Appropriate replacement of books:'''  
  
*Loosen bookend
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*Loosen bookend  
*Move books on shelf to create a space
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*Move books on shelf to create a space  
*Reinsert book in the space
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*Reinsert book in the space  
 
*Readjust the bookend
 
*Readjust the bookend
  
'''5. Transport of books:'''
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'''5. Transport of books:'''  
  
- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit
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- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit  
  
- Load the book truck so that
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- Load the book truck so that  
  
*books are upright
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*books are upright  
*&nbsp;books are not protruding beyond the edges of the truck
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*&nbsp;books are not protruding beyond the edges of the truck  
*the center of gravity on the loaded truck is low
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*the center of gravity on the loaded truck is low  
 
*partially filled rows are supported by bookends
 
*partially filled rows are supported by bookends
  
'''6. General handling of books:'''
+
'''6. General handling of books:'''  
  
*Keep hands clean
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*Keep hands clean  
*Avoid food, drink, or smoking materials in close proximity of books
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*Avoid food, drink, or smoking materials in close proximity of books  
*Support covers when book is open
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*Support covers when book is open  
*Avoid forcing books to open further than they open easily
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*Avoid forcing books to open further than they open easily  
 
*Avoid the use of paper clips in the text
 
*Avoid the use of paper clips in the text
  
'''7. General handling of DVDs and CDs:'''
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'''7. General handling of DVDs and CDs:'''  
  
*Avoid touching playing surfaces
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*Avoid touching playing surfaces  
*Handle discs by the outer edge or the center hole.
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*Handle discs by the outer edge or the center hole.  
*Return discs to storage cases immediately after use.
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*Return discs to storage cases immediately after use.  
*Keep dirt or other matter from the disc.
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*Keep dirt or other matter from the disc.  
 
*Remove dirt, fingerprints, smudges and liquids by wiping with a clean, dry, cotton cloth in a straight line from the center of the disc toward the outer edge.
 
*Remove dirt, fingerprints, smudges and liquids by wiping with a clean, dry, cotton cloth in a straight line from the center of the disc toward the outer edge.
  
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= Processing  =
 
= Processing  =
 
 
  
 
== Sorting cart of new items  ==
 
== Sorting cart of new items  ==

Revision as of 11:05, 5 August 2010


Introduction

The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation & Processing. The procedures herein have been approved by the Preservation & Processing Manager and any significant deviation from these procedures should be approved by same.

Handling materials carefully - general guidelines.

The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.

1. Appropriate shelving for items of ordinary size:

  • Smooth, solid shelves; no jagged edges or protruding screws
  • All items upright, resting on their base
  • Bookends for shelves that are not full
  • Full shelves that are not too loosely or too tightly packed
  • All books on shelves that are a minimum of 4" above the floor

2. Appropriate shelving for oversize books:

  • Broad fixed shelves
  • All books flat, if possible, with no more than three or four volumes on top of each other
  • No protrusion of books into aisles

3. Appropriate removal of books:

  • Ease books on either side of the desired volume further back on the shelf
  • Grasp exposed book by the sides with the whole hand
  • Readjust the bookend

4. Appropriate replacement of books:

  • Loosen bookend
  • Move books on shelf to create a space
  • Reinsert book in the space
  • Readjust the bookend

5. Transport of books:

- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit

- Load the book truck so that

  • books are upright
  •  books are not protruding beyond the edges of the truck
  • the center of gravity on the loaded truck is low
  • partially filled rows are supported by bookends

6. General handling of books:

  • Keep hands clean
  • Avoid food, drink, or smoking materials in close proximity of books
  • Support covers when book is open
  • Avoid forcing books to open further than they open easily
  • Avoid the use of paper clips in the text

7. General handling of DVDs and CDs:

  • Avoid touching playing surfaces
  • Handle discs by the outer edge or the center hole.
  • Return discs to storage cases immediately after use.
  • Keep dirt or other matter from the disc.
  • Remove dirt, fingerprints, smudges and liquids by wiping with a clean, dry, cotton cloth in a straight line from the center of the disc toward the outer edge.


Damage to books and media is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.

Processing

Sorting cart of new items


Producing labels


Applying labels and marking items


Distributing processed items


(content to come)

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