Middlebury

Preservation and Processing

Revision as of 09:36, 5 August 2010 by Joseph Watson (talk | contribs)

Preservation & Processing


Processing

Introduction

The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation & Processing. The procedures herein have been approved by the Preservation & Processing Manager and any significant deviation from these procedures should be approved by same.

Handling materials carefully - general guidelines.

The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.

1. Appropriate shelving for items of ordinary size:
  • Smooth, solid shelves; no jagged edges or protruding screws
  • All items upright, resting on their base
  • Bookends for shelves that are not full
  • Full shelves that are not too loosely or too tightly packed
  • All books on shelves that are a minimum of 4" above the floor
2. Appropriate shelving for oversize books:
  • Broad fixed shelves
  • All books flat, if possible, with no more than three or four volumes on top of each other
  • No protrusion of books into aisles
3. Appropriate removal of books:
  • Ease books on either side of the desired volume further back on the shelf
  • Grasp exposed book by the sides with the whole hand
  • Readjust the bookend
4. Appropriate replacement of books:
  • Loosen bookend
  • Move books on shelf to create a space
  • Reinsert book in the space
  • Readjust the bookend
5. Transport of books:

- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit

- Load the book truck so that

  • books are upright
  • books are not protruding beyond the edges of the truck
  • the center of gravity on the loaded truck is low
  • partially filled rows are supported by bookends
6. General handling of books:
  • Keep hands clean
  • Avoid food, drink, or smoking materials in close proximity of books
  • Support covers when book is open
  • Avoid forcing books to open further than they open easily
  • Avoid the use of paper clips in the text
7. Media in cases:

Avoid touching playing surfaces

Pack like cases together and hold together with rubber bands when sending to branch libraries.

Damage to books is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.

Sorting cart of new items

Producing labels

Applying labels and marking

Distributing processed items


(content to come)

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