Preservation and Processing
The following manual may be used as a reference tool in order to maintain consistent procedures in Preservation & Processing. The procedures herein have been approved by the Preservation & Processing Manager and any significant deviation from these procedures should be approved by same.
Handling materials carefully - general guidelines.
The care with which a book or media item is handled by patrons and library staff members directly affects its longevity; proper handling and storage can prolong the life of a library's collection.
1. Appropriate shelving for items of ordinary size:
- Smooth, solid shelves; no jagged edges or protruding screws
- All items upright, resting on their base
- Bookends for shelves that are not full
- Full shelves that are not too loosely or too tightly packed
- All books on shelves that are a minimum of 4" above the floor
2. Appropriate shelving for oversize books:
- Broad fixed shelves
- All books flat, if possible, with no more than three or four volumes on top of each other
- No protrusion of books into aisles
3. Appropriate removal of books:
- Ease books on either side of the desired volume further back on the shelf
- Grasp exposed book by the sides with the whole hand
- Readjust the bookend
4. Appropriate replacement of books:
- Loosen bookend
- Move books on shelf to create a space
- Reinsert book in the space
- Readjust the bookend
5. Transport of books:
- Use a book truck that is easily maneuverable and has wide shelves or protective rails to secure the items in transit
- Load the book truck so that
- books are upright
- books are not protruding beyond the edges of the truck
- the center of gravity on the loaded truck is low
- partially filled rows are supported by bookends
6. General handling of books:
- Keep hands clean
- Avoid food, drink, or smoking materials in close proximity of books
- Support covers when book is open
- Avoid forcing books to open further than they open easily
- Avoid the use of paper clips in the text
7. General handling of DVDs and CDs:
- Avoid touching playing surfaces
- Handle discs by the outer edge or the center hole.
- Return discs to storage cases immediately after use.
- Keep dirt or other matter from the disc.
- Remove dirt, fingerprints, smudges and liquids by wiping with a clean, dry, cotton cloth in a straight line from the center of the disc toward the outer edge.
Damage to books and media is cumulative. Repeated poor handling can quickly transform a new book into a worn book, and a worn book into an unusable book that requires costly repair or replacement. Proper use of books by each individual prolongs the life of a library's entire collection.
Sorting cart of new items
Applying labels and marking items
Distributing processed items
(content to come)