Middlebury

Difference between revisions of "Preservation copies"

m (Created page with "For certain items, we may create a DVD “preservation copy” of a VHS videotape or other format (e.g., a VHS tape is damaged and it is unavailable as a DVD). We have a special ...")
 
 
(18 intermediate revisions by 2 users not shown)
Line 1: Line 1:
 
For certain items, we may create a DVD “preservation copy” of a VHS videotape or other format (e.g., a VHS tape is damaged and it is unavailable as a DVD). We have a special i-type with special loan rules so that the preservation copy only circulates within the Library (unless there is special permission for use in a classroom).<br>
 
For certain items, we may create a DVD “preservation copy” of a VHS videotape or other format (e.g., a VHS tape is damaged and it is unavailable as a DVD). We have a special i-type with special loan rules so that the preservation copy only circulates within the Library (unless there is special permission for use in a classroom).<br>
  
Use the MIDCAT record already existing for the original and add notes pertaining to Midd's DVD copy. Do not add a new record to OCLC. <br>
+
Use the MIDCAT record already existing for the original and add notes pertaining to Midd's DVD copy. Do not add a new record to OCLC.
  
Bib record:<br>
+
note: For records that look less than complete, research OCLC as the record has likely been updated. <br>
  
*'''538 Middlebury's c. 2 : DVD format.'''<br>
+
===== Bib record:<br> =====
*'''533 Videodisc.|bMiddlebury, Vt. : |cMiddlebury College Media Services,|d[2008]|e1 videodisc (165 min.) : sd., b&amp;w ; 4 3/4 in.'''
 
  
Item record:<br>
+
*'''590 Middlebury's preservation copy&nbsp;: DVD format.<br>'''
 +
*'''533 Videodisc.|bMiddlebury, Vt.&nbsp;: |cMiddlebury College Media Services,|d[2012]|e1 videodisc (xx min.)&nbsp;: sd., b&amp;w&nbsp;; 4 3/4 in.'''
  
*'''Copy: c. 2'''
+
===== New DVD Item record:<br>  =====
*'''i-type: 15'''
 
*'''Message field: Preservation DVD – Library use only'''
 
  
Processing:
+
*Copy:'''no need to use a copy number unless multiple preservation copies are created'''
 +
*Location:'''''&nbsp;'''''<b>mmcd</b>
 +
*Item type:'''15 Preservation DVD '''
 +
*Item message:<span style="font-style: italic;"><span style="font-weight: bold;"> </span></span>'''d RESTRICTED DVD'''<br>
 +
*Add message field: '''Preservation DVD – Library use only'''
 +
*'''Call number: retain the the current MCTR numbering. Make sure the number is coded as "c" and in 099 field and use D instead of V at the end of the number'''
  
P&amp;P will add this label to the case: "Produced by Middlebury College Library and Information Services for preservation purposes authorized by 17 USC § 108 of United States copyright law. May not be distributed outside the premises of the Library."
+
===== Existing VHS Item record:<br>  =====
 +
<b>Existing VHS copies will be retained and transferred to RBMS</b>
 +
*Change Location to:'''''&nbsp;'''''<b>mfrmd</b>
 +
*Change status to :'''''&nbsp;'''''<b>o</b>
 +
*Change Item Code 2 to :'''''&nbsp;'''''<b>n</b><i>This will suppress the VHS item record from public display
 +
 
 +
===== Processing:  =====
 +
*Band the Preservation copy DVD and the VHS copy together
 +
*Flag the VHS with Special Collection flag/check RBMS
 +
*Flag the DVD with P&amp;P slip (as well as green slip for Media) and write "Preservation copy"
 +
*P&amp;P will add a label to the case that reads: "Produced by Middlebury College Library and Information Services for preservation purposes authorized by 17 USC § 108 of United States copyright law. May not be distributed outside the premises of the Library."
  
 
<br>
 
<br>

Latest revision as of 10:45, 29 November 2012

For certain items, we may create a DVD “preservation copy” of a VHS videotape or other format (e.g., a VHS tape is damaged and it is unavailable as a DVD). We have a special i-type with special loan rules so that the preservation copy only circulates within the Library (unless there is special permission for use in a classroom).

Use the MIDCAT record already existing for the original and add notes pertaining to Midd's DVD copy. Do not add a new record to OCLC.

note: For records that look less than complete, research OCLC as the record has likely been updated.

Bib record:
  • 590 Middlebury's preservation copy : DVD format.
  • 533 Videodisc.|bMiddlebury, Vt. : |cMiddlebury College Media Services,|d[2012]|e1 videodisc (xx min.) : sd., b&w ; 4 3/4 in.
New DVD Item record:
  • Copy:no need to use a copy number unless multiple preservation copies are created
  • Location: mmcd
  • Item type:15 Preservation DVD
  • Item message: d RESTRICTED DVD
  • Add message field: Preservation DVD – Library use only
  • Call number: retain the the current MCTR numbering. Make sure the number is coded as "c" and in 099 field and use D instead of V at the end of the number
Existing VHS Item record:

Existing VHS copies will be retained and transferred to RBMS

  • Change Location to: mfrmd
  • Change status to : o
  • Change Item Code 2 to : nThis will suppress the VHS item record from public display
Processing:
  • Band the Preservation copy DVD and the VHS copy together
  • Flag the VHS with Special Collection flag/check RBMS
  • Flag the DVD with P&P slip (as well as green slip for Media) and write "Preservation copy"
  • P&P will add a label to the case that reads: "Produced by Middlebury College Library and Information Services for preservation purposes authorized by 17 USC § 108 of United States copyright law. May not be distributed outside the premises of the Library."


Powered by MediaWiki