Middlebury

Difference between revisions of "Procedures for Processing Equipment"

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*Create 1 bib record per "title" no matter how many peripherals (cables, disks, batteries, etc.) are included
 
*Create 1 bib record per "title" no matter how many peripherals (cables, disks, batteries, etc.) are included
<blockquote>
+
<blockquote>Example: '''''Panasonic portable CD player''''' </blockquote>  
Example: '''''Panasonic portable CD player'''''
 
</blockquote>
 
 
*Create separate bib records for different models
 
*Create separate bib records for different models
<blockquote>
+
<blockquote>Examples: '''''Sony LCD projector''''''Mitsubishi LCD projector </blockquote>  
Examples:
 
'''''Sony LCD projector''''''Mitsubishi LCD projector'''''
 
</blockquote>
 
 
*If equipment is a kit that includes peripherals all in 1 container, include message field in item record reading "Check for . . . . . " List total number of peripherals and kind
 
*If equipment is a kit that includes peripherals all in 1 container, include message field in item record reading "Check for . . . . . " List total number of peripherals and kind
<blockquote>
+
<blockquote>Example:&nbsp;'''''Check for 5 items: 1 disk in camera, 1 AV cable; 1 USB cable, 1 AC power adaptor; 1 power adaptor cable''''' </blockquote>  
Example:&nbsp;'''''Check for 5 items: 1 disk in camera, 1 AV cable; 1 USB cable, 1 AC power adaptor; 1 power adaptor cable'''''
 
</blockquote>
 
 
*Include replacement cost of main item if known  
 
*Include replacement cost of main item if known  
 
*Use official inventory number for volume designation if it is on item
 
*Use official inventory number for volume designation if it is on item
<blockquote>
+
<blockquote>Example: '''''MC#109''''' </blockquote>  
Example: '''''MC#109'''''
 
</blockquote>
 
 
*Attach barcode to main item only, not peripherals  
 
*Attach barcode to main item only, not peripherals  
 
*If equipment is in a container that needs "luggage tag" that lists all components, alert P&amp; P personnel or add yourself using "Capco" laminate  
 
*If equipment is in a container that needs "luggage tag" that lists all components, alert P&amp; P personnel or add yourself using "Capco" laminate  
 
*Catalog most guides separately unless they fit easily into a kid or it seems obvious that users may need to refer to them (e.g., LCD projectors)  
 
*Catalog most guides separately unless they fit easily into a kid or it seems obvious that users may need to refer to them (e.g., LCD projectors)  
*Laptops: There are 2 kinds of loaners (whether PC or iBook) -- 4-hour checkout for use within building; faculty/staff loaners for use outside building  
+
*Laptops: There are 2 kinds of loaners (whether PC or iBook) -- 4-hour checkout for use within building; faculty/staff loaners for use outside building
**4-hour checkout: need security strip  
+
<blockquote>
**Loaners: no security strip; need property label on top
+
~ 4-hour checkout: need security strip<br>~ Loaners: no security strip; need property label on top <br>
 
+
</blockquote>
 
[[Category:Equipment]]
 
[[Category:Equipment]]

Revision as of 16:03, 3 August 2010

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  • Create 1 bib record per "title" no matter how many peripherals (cables, disks, batteries, etc.) are included

Example: Panasonic portable CD player

  • Create separate bib records for different models

Examples: Sony LCD projector'Mitsubishi LCD projector

  • If equipment is a kit that includes peripherals all in 1 container, include message field in item record reading "Check for . . . . . " List total number of peripherals and kind

Example: Check for 5 items: 1 disk in camera, 1 AV cable; 1 USB cable, 1 AC power adaptor; 1 power adaptor cable

  • Include replacement cost of main item if known
  • Use official inventory number for volume designation if it is on item

Example: MC#109

  • Attach barcode to main item only, not peripherals
  • If equipment is in a container that needs "luggage tag" that lists all components, alert P& P personnel or add yourself using "Capco" laminate
  • Catalog most guides separately unless they fit easily into a kid or it seems obvious that users may need to refer to them (e.g., LCD projectors)
  • Laptops: There are 2 kinds of loaners (whether PC or iBook) -- 4-hour checkout for use within building; faculty/staff loaners for use outside building

~ 4-hour checkout: need security strip
~ Loaners: no security strip; need property label on top