Middlebury

Difference between revisions of "Searching tips"

m
m
Line 1: Line 1:
'''It is helpful to know the size of the item'''<br>
 
  
*See the Description in the full record for the number of pages and height
+
<span style="font-size:14.0pt"><span style="line-height:107%">7 Tips for finding missing materials in Davis Family Library:</span></span>
*Books are measured in centimeters. 28 cm = @11” or the height of a sheet of paper; ‘regular’ size hardbacks and paperbacks are @22-24 cm
 
*Anything over 28 cm. may be in Oversize
 
  
'''Consider location errors'''<br>
+
&nbsp;
  
*Sometimes large books have a location of Oversize or regular stacks but are shelved in the opposite collection
+
#<span style="font-size:10.0pt"><span style="line-height:107%">With any missing item in the Library, the first thing you need to do is to take a look at the item record in Sierra.&nbsp;</span></span>
*Reference-type items may be in the Reference Collection even if the location is Davis Family stacks or in the stacks even with a location of Reference.
 
*Media may be behind the desk when it’s supposed to be in Browsing and vice versa.
 
*Items supposed to be in the Davis Family Library may be in Armstrong and vice versa
 
  
'''Check the last transaction/status date of the item'''<br>
+
*<span style="font-size:10.0pt"><span style="line-height:107%">Double check status, make sure it says available or missing, and not checked out.&nbsp;</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Check check-in date.&nbsp; Recent returns may be in re-shelving.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Check last check-in and last check out dates.&nbsp; Some books have never been checked out and this is a clue that they may have been lost, taken or even miss-labeled.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Check location and make sure it matches where you believe it to be.&nbsp;&nbsp; Sometimes books are shelved in the wrong collection or the record gives the wrong location.&nbsp;&nbsp; This often happens with oversize books.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Make sure a second call number isn’t listed. &nbsp;This is sometimes in the bibliography record, but also shows up in item records where the book may have had a different call number in an earlier edition.&nbsp; <u>Note: This is uncommon but has happened.</u></span></span>  
  
*May be in the recently returned re-shelving areas
+
&nbsp;
 +
<ol start="2">
 +
<li><span style="font-size:10.0pt"><span style="line-height:107%">Search the shelf where the book is supposed to be.&nbsp;&nbsp;&nbsp; This is the most important place to start.&nbsp;&nbsp; Often a book is shelved just a few books to the left or right of where it should be.&nbsp; Try these tips:</span></span></li>
 +
</ol>
  
'''Check the item status'''<br>
+
*<span style="font-size:10.0pt"><span style="line-height:107%">Look at the cutter.&nbsp; For books with two or more, search all of them.&nbsp; For example ''B 100 C45 F45''.&nbsp;&nbsp; Search both ''B 100 C45'', and ''B 100 F45''.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Look behind the books on the shelf to make sure it didn’t fall behind.&nbsp;</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Expand the search to include the bays to the left and right, often a book is within 6 feet of where it is supposed to be, and may be miss-shelved in ''B 10<span style="background:yellow">1</span> C45 F45'' for example.</span></span>  
  
*Anything except ‘available’ indicates a possible location (e.g. in P&amp;P - being repaired)
+
&nbsp;
 +
<ol start="3">
 +
<li><span style="font-size:10.0pt"><span style="line-height:107%">Expand the search to include variations of the call number. &nbsp;For example ''B 100 C45 F45''.&nbsp;&nbsp;</span></span></li>
 +
</ol>
  
'''Note the subject matter'''
+
*<span style="font-size:10.0pt"><span style="line-height:107%">Try ''B 10 C45 F45''.&nbsp;&nbsp;</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Try ''B 1 C45 F45''.&nbsp;&nbsp;</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Try ''B 1000 C45 F45''.&nbsp;&nbsp;</span></span>
  
*Books on library science are sometimes in staff offices/desks
+
&nbsp;
*Books on sex and other fascinating topics tend to walk and may never be found
+
<ol start="4">
*Every term, after rooms are cleaned out, check with Facilities Management, Re-use Trailers, Public Safety and Reprographics
+
<li><span style="font-size:10.0pt"><span style="line-height:107%">Another problem is inverted numbers.&nbsp; Take ''BS 352 B35 2000 for example'',&nbsp; you get:</span></span></li>
 +
</ol>
  
'''OUT AND ABOUT IN THE SHELVES/STACKS'''
+
*''<span style="font-size:10.0pt"><span style="line-height:107%">BS 235 B35 2000</span></span>''
 +
*''<span style="font-size:10.0pt"><span style="line-height:107%">BS 253 B35 2000</span></span>''
 +
*''<span style="font-size:10.0pt"><span style="line-height:107%">BS 325 B35 2000</span></span>''
 +
*''<span style="font-size:10.0pt"><span style="line-height:107%">BS 523 B35 2000</span></span>''
 +
*''<span style="font-size:10.0pt"><span style="line-height:107%">BS 532 B35 2000</span></span>''  
  
*Users or shelvers may have put the item somewhere other than where it belongs
+
&nbsp;
*Think creatively like someone who’s inattentive, dyslexic, can’t read the label, doesn’t understand classification order, or even wants to hide something
+
<ol start="5">
 +
<li><span style="font-size:10.0pt"><span style="line-height:107%">Next look at classes and subclasses within the missing call number for miss-shelving.&nbsp;</span></span></li>
 +
</ol>
  
'''Check around'''<br>
+
*<span style="font-size:10.0pt"><span style="line-height:107%">For example ''B 100 C45 F45'', could be miss-shelved in ''BA 100 C45 F45''.&nbsp;&nbsp;&nbsp; For B you would look in all the following sub-classes: &nbsp;&nbsp;BA, BC, BD, BF, BH, BJ, BL, BM, BP, BQ, BR, BS, BT, BV and BX.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">This is also commonly true for D, H, J, and P although it can happen it most classes.</span></span>  
  
*Check where the item should be
+
&nbsp;
*Look several stacks forward and behind where the book is supposed to be
+
<ol start="6">
*Check behind the other items on the shelves in the section where the item should be.
+
<li><span style="font-size:10.0pt"><span style="line-height:107%">Flipping letters, although not common, can happen.&nbsp;&nbsp; Here are the more common ones:</span></span></li>
*Look on the exact opposite side of the stack. It might have been pushed through to the other side&lt;br&gt;
+
</ol>
  
'''Call number basics'''
+
*<span style="font-size:10.0pt"><span style="line-height:107%">E check in F and vice-versa.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">PR check in PS and vice versa.</span></span>
  
*Items are shelved alphabetically and numerically line by line.
+
&nbsp;
*First line: letters. They go in the order N, NA, NB, etc.
+
<ol start="7">
*Second line: numbers. They are whole numbers but sometimes include decimals so they go in the order 50, 490, 989.5, 1500
+
<li><span style="font-size:10.0pt"><span style="line-height:107%">Location mix-ups happen occasionally.&nbsp; Here are some examples.</span></span></li>
*3rd and 4th lines: numbers preceded by letters. The letters go alphabetically; the numbers are treated like decimals so 256, 35, 4 is the correct order.
+
</ol>
*Bottom line is usually a year. They go chronologically'
 
  
'''Letters in the call number'''
+
*<span style="font-size:10.0pt"><span style="line-height:107%">Browsing books that are shelved in the regular stacks.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Stacks that are shelved in Browsing.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Browsing books that are shelved in other browsing areas.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Browsing graphic in Browsing.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Oversize that are in stacks, especially N and TR sections.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Stacks that are in oversize, especially N and TR sections.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Government documents shelved in Stacks.</span></span>
 +
*<span style="font-size:10.0pt"><span style="line-height:107%">Cds shelved in the stacks CD section.&nbsp;</span></span>
  
*Some letters look alike, especially when print fades (e.g. Q and O; L and I)
+
[[Category:Circulation procedures]] [[Category:Library Stacks]]
*Sometimes shelvers are looking at lower lines on the label and neglect to notice that the top line isn’t what they were expecting.
 
*Check for dropped or misread letters (ND could be in NA or N). This is a very common shelving mistake.
 
*B, P, and R often get confused for each other. C, D, and G get confused. E and F get confused. So do I and L.
 
*PQ, PS, PR are often confused. Look for any of these in the other two sections. PS books can often be found in PQ.
 
*The photography section (T) and the French comics (PN6747) are often disordered because so many people browse them. Scan the whole section
 
*Letters vs numbers. Often S and 5 are confused. So are 0 and O; 1 and I or L
 
 
 
'''Numbers in the call number '''<br>
 
 
 
*The most common mistake of users looking for items is to be in the hundreds when they should be in the thousands, or some variation of that
 
*Drop digits (in a 4 digit number) or add digits (in a 2 or 3 digit number) Ex. If the number is PR 1750, check PR 750 or PR 175
 
*The second common mistake is not to notice a decimal (or, less frequently to see a decimal where none exists)
 
*If the number has a decimal, cut out the decimal. Ex. If the number is TR 1193.68 P49, look at TR 1193 P49
 
*Try different variations using the decimal numbers. Ex. If the number is TR 1193.68 P49, look up TR 1193.6, TR 1193.8, and 1193
 
*Move the decimal even if there is no decimal. Ex. If the number is PR 1764, check in PR 176.4, PR 176, PR 17.64, and PR 17&lt;br&gt;
 
*As with letters, check the numbers that look similar to other numbers or letters—especially when print fades - 4 and 9 get confused. 3 and 8 get confused. So do 6 and 5; 8 and 9
 
*Number merging--sometimes a digit is overlooked. Ex. If the call number is PN 5660, look in PN 560
 
*Reversing digits. The sequence of a number could have been mistaken. Ex. If the call number is PN 2567 R96, check PN 2765 R96, PN 5267 R96, etc.
 
 
 
'''Other'''<br>
 
 
 
*Combination of problems. Usually there is only one mistake in shelving unless it is put on the shelf randomly (in which case no amount of second guessing is going to find it), but after exhausting other possibilities, you might try looking for cominations. Ex. For PN 4551 G49 try P 451 G94, PG 9551 G94, etc.
 
*Least likely problem - Mistake in sound. If two letters or numbers sound alike, there is a slim chance the shelver confused similar sounding letters or numbers. Ex. four and five or B, C, D, and G
 
*Sometimes just wandering around the area helps, as a browser may have left the book lying on a shelf a few stacks over. Sometimes they are misshelved where they were left
 
*Thesis carrels and desks are a good place to check
 
*Be Creative, Use your ESP, and be diligent!
 
 
 
[[Category:Circulation procedures]]
 
[[Category:Library Stacks]]
 

Revision as of 08:07, 13 July 2020

7 Tips for finding missing materials in Davis Family Library:

 

  1. With any missing item in the Library, the first thing you need to do is to take a look at the item record in Sierra. 
  • Double check status, make sure it says available or missing, and not checked out. 
  • Check check-in date.  Recent returns may be in re-shelving.
  • Check last check-in and last check out dates.  Some books have never been checked out and this is a clue that they may have been lost, taken or even miss-labeled.
  • Check location and make sure it matches where you believe it to be.   Sometimes books are shelved in the wrong collection or the record gives the wrong location.   This often happens with oversize books.
  • Make sure a second call number isn’t listed.  This is sometimes in the bibliography record, but also shows up in item records where the book may have had a different call number in an earlier edition.  Note: This is uncommon but has happened.

 

  1. Search the shelf where the book is supposed to be.    This is the most important place to start.   Often a book is shelved just a few books to the left or right of where it should be.  Try these tips:
  • Look at the cutter.  For books with two or more, search all of them.  For example B 100 C45 F45.   Search both B 100 C45, and B 100 F45.
  • Look behind the books on the shelf to make sure it didn’t fall behind. 
  • Expand the search to include the bays to the left and right, often a book is within 6 feet of where it is supposed to be, and may be miss-shelved in B 101 C45 F45 for example.

 

  1. Expand the search to include variations of the call number.  For example B 100 C45 F45.  
  • Try B 10 C45 F45.  
  • Try B 1 C45 F45.  
  • Try B 1000 C45 F45.  

 

  1. Another problem is inverted numbers.  Take BS 352 B35 2000 for example,  you get:
  • BS 235 B35 2000
  • BS 253 B35 2000
  • BS 325 B35 2000
  • BS 523 B35 2000
  • BS 532 B35 2000

 

  1. Next look at classes and subclasses within the missing call number for miss-shelving. 
  • For example B 100 C45 F45, could be miss-shelved in BA 100 C45 F45.    For B you would look in all the following sub-classes:   BA, BC, BD, BF, BH, BJ, BL, BM, BP, BQ, BR, BS, BT, BV and BX.
  • This is also commonly true for D, H, J, and P although it can happen it most classes.

 

  1. Flipping letters, although not common, can happen.   Here are the more common ones:
  • E check in F and vice-versa.
  • PR check in PS and vice versa.

 

  1. Location mix-ups happen occasionally.  Here are some examples.
  • Browsing books that are shelved in the regular stacks.
  • Stacks that are shelved in Browsing.
  • Browsing books that are shelved in other browsing areas.
  • Browsing graphic in Browsing.
  • Oversize that are in stacks, especially N and TR sections.
  • Stacks that are in oversize, especially N and TR sections.
  • Government documents shelved in Stacks.
  • Cds shelved in the stacks CD section. 
Powered by MediaWiki