Difference between revisions of "Selective Backup"

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#REDIRECT [[Backing Up Your Data]]
[[Category:Helpdesk Documentation]]
We all have important files. This page is designed to help you preserve them when transitioning computers - either because you are being issued an upgrade or because your current computer has a problem and needs to be re-imaged.
[[Category:Public Search]]
In brief: '''Anything not backed up will disappear''', often permanently. This includes not only Word documents, etc., but e-mail archives (''that you may or may not know you have - see [[#Outlook]], below''), Internet bookmarks, settings in Word, Outlook, or other office programs, and anything else that isn't there when you use someone else's computer.
== Apple (Mac)  ==
=== Documents  ===
Word, Excel, PowerPoint, iWork, PDFs, few pictures, should '''all go to personal storage on middfiles\home '''- but don't use this space for storing large files (see below).
=== iPhoto and Pictures  ===
These need to be backed up to a CD, DVD or external hard disk (the FireWire drives from the Library are not meant for backups). See [[Backing up iPhoto]]
=== iMovie, FinalCut, iDVD and other larger movie files  ===
These need to be backed up to a CD, DVD or external hard disk (the FireWire drives from the Library are not meant for backups).
=== AddressBook  ===
We recommend migrating to Entourage so that your contacts/address book are automatically backed up to the server.. We do not support AddressBook. There's a drag and drop procedure for importing AddressBook data to Entourage's server-side address list. (''Hint: Using drag-and-drop to import contacts, settings, etc. from one program to another is really useful on a Mac! Actually, sometimes it seems to be the only way to import settings.'')
=== iCal ===
We recommend migrating to Entourage so that your calendar is automatically backed up to the server. We do not support iCal. Nevertheless, here's a document outlining how to backup: http://support.apple.com/kb/HT2966
=== Safari Bookmarks  ===
=== Firefox Bookmarks  ===
Bookmarks can be easily backed up by going to the '''Bookmarks''' menu -> '''Organize Bookmarks''' and exporting bookmarks to HTML. If you need to back up saved passwords, history, etc., you must manually copy the Firefox user data directory.
== PC (Windows XP)  ==
Most of your data should reside under '''C:\Documents and Settings\'''''<b>yourusername</b>''.
*For detailed instructions about backing up and restoring favorites and signatures in Internet Explorer and Outlook, see [[Favorites and Signatures]].
=== Personal data ===
Your personal data is located by default in the folder labeled: C:\Documents and Settings\'''''username'''''\''My Documents''.&nbsp;Inside this folder should be most of your&nbsp;.doc, .ppt, .xls, etc...&nbsp;&nbsp; You should backup any file you wish to keep.
=== Desktop data ===
Your desktop shortcuts, folders, files are located at:&nbsp;C:\Documents and Settings\'''''username'''''\''Desktop''
===IE Browser Favorites===
Your Internet Explorer Favorite links are stored at:&nbsp;C:\Documents and Settings''\'''username'''\Favorites''
===Firefox Favorites===
Open Mozilla Firefox, Bookmarks&nbsp;| Organize Bookmarks.&nbsp;&nbsp;Click File | Export to export the bookmarks. If the File | Export option is missing, click Bookmarks&nbsp;| Organize Bookmarks, then click on the star icon in the middle of the toolbar and select Export HTML.
Outlook contains a hidden "feature" called AutoArchive, which will save all e-mail older than 6 months to a file on your local hard drive, '''deleting it from our secure servers'''. We do not recommend doing this in most circumstances, but depending on your configuration, it may happen automatically.
#Go to your Outlook folder in Windows Explorer and highlight all files ending in ".pst".
#Make sure in particular your selection includes "outlook.pst" and "archive.pst".
#If you have Windows Explorer configured not to show file extensions for known formats, look for Microsoft Office Outlook Personal Folders files.
#Select Edit | Copy from the menu to copy the selected files.
#Open the folder where you want to put your backup copies in Windows Explorer (your '''''Home''' ''drive '''U''' should be used).
#Select Edit | Paste from the menu to paste your .pst files to the backup location
#Next write down all the "Mailbox - XXXX" entries in the folder list. These are additional mailboxes that were added to Outlook via Tools =&gt; Options =&gt; E-mail accounts. <br>See if there are any Personal File Folders or Archive Folders -- these are stored on the computer itself, not on the e-mail server. You can use Control Panel =&gt; Mail =&gt; Data Files to open the folder where the pst files are stored, then back them up.

Latest revision as of 13:09, 23 May 2014

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