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Difference between revisions of "Selective Backup"

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#REDIRECT [[Backing Up Your Data]]
  
''See [[Backup]] for more information about backing up your entire hard drive at once.''
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[[Category:Helpdesk Documentation]]
 
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[[Category:Backup]]
We all have important files. This page is designed to help you preserve them when transitioning computers - either because you are being issued an upgrade or because your current computer has a problem and needs to be re-imaged.
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[[Category:Public Search]]
 
 
In brief: '''Anything not backed up will disappear''', often permanently. This includes not only Word documents, etc., but e-mail archives (''that you may or may not know you have - see [[#Outlook]], below''), Internet bookmarks, settings in Word, Outlook, or other office programs, and anything else that isn't there when you use someone else's computer.
 
 
 
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== Apple (Mac)  ==
 
 
 
=== Documents  ===
 
 
 
Personal Word, Excel, PowerPoint, iWork, PDFs, few pictures, should '''all go to personal storage on middfiles\home '''- but don't use&nbsp;this space&nbsp;for storing many large files (see below). If these files need to be shared with colleagues, use your organizational folder on middfiles\orgs.
 
 
 
=== Entourage ===
 
 
 
By default, most items (messages, folders, contacts, appointments, notes, etc) you see in Entourage are stored on the Exchange e-mail server. &nbsp;However, anything stored in the "Folders on My Computer" is not stored on the e-mail server. &nbsp;Unless you choose to place items in the "Folders on My Computer", the list of locally-stored items is generally limited to items that Entourage cannot synchronize. &nbsp;The most significant of these is Distribution Lists. &nbsp;Take a moment to see what is inside the "Folders on My Computer", or look for all of your stuff from WebMail to see what may be missing. &nbsp;Such folders can be dragged from Entourage to a backup location, and dragged back in. &nbsp;We recommend moving items that can be stored on the Exchange server in your Mailbox for best protection from data loss.
 
 
 
=== iPhoto and Pictures  ===
 
 
 
These need to be backed up to a CD, DVD or external hard disk (the FireWire drives from the Library are not meant for backups). See [[Backing up iPhoto]]
 
 
 
=== iMovie, FinalCut, iDVD and other larger movie files  ===
 
 
 
These need to be backed up to a CD, DVD or external hard disk (the FireWire drives from the Library are not meant for backups).
 
 
 
=== AddressBook  ===
 
 
 
We recommend migrating to Entourage so that your contacts/address book are automatically backed up to the server.. We do not support AddressBook. There's a drag and drop procedure for importing AddressBook data to Entourage's server-side address list. (''Hint: Using drag-and-drop to import contacts, settings, etc. from one program to another is really useful on a Mac! Actually, sometimes it seems to be the only way to import settings.'')
 
 
 
=== iCal  ===
 
 
 
We recommend migrating to Entourage so that your calendar is automatically backed up to the server. We do not support iCal. Nevertheless, here's a document outlining how to backup:&nbsp;http://support.apple.com/kb/HT2966
 
 
 
=== Firefox and Safari Bookmarks and Favorites<br>  ===
 
 
 
Please see this page to learn how to backup your Firefox or Safari bookmarks/favorites: http://techie-buzz.com/how-to/backup-your-bookmarks-in-firefox-internet-explorer-safari-flock-and-opera.html
 
 
 
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== PC (Windows)  ==
 
 
 
Most of your data should reside under '''C:\Documents and Settings\<span style="font-style: italic">Y</span>'''''<b>ourUsername</b>''.
 
 
 
*For detailed instructions about backing up and restoring favorites and signatures in Internet Explorer and Outlook, see [[Favorites and Signatures]].
 
 
 
=== Personal data  ===
 
 
 
Your personal data is located by default in the&nbsp;'''''My Documents''''' folder labeled: C:\Documents and Settings\'''''username'''''\'''''My Documents''''' or, (on older computers), '''C:\'''''<b>My Documents</b>''.&nbsp; Inside this folder should be most of your&nbsp;.doc, .ppt, .xls, etc...&nbsp;&nbsp; You should backup any file you wish to keep.
 
 
 
=== Desktop data  ===
 
 
 
Your desktop shortcuts, folders, files are located at:&nbsp;C:\Documents and Settings\'''''username'''''\''Desktop''
 
 
 
=== Internet Explorer, Firefox and Safari Bookmarks and Favorites  ===
 
 
 
Please see this page for backing up your Internet Explorer, Firefox or Safari Bookmarks and Favorites:&nbsp;http://techie-buzz.com/how-to/backup-your-bookmarks-in-firefox-internet-explorer-safari-flock-and-opera.html
 
 
 
=== Outlook  ===
 
 
 
Outlook contains a hidden "feature" called AutoArchive, which will save all e-mail older than 6 months to a file on your local hard drive, '''deleting it from our secure servers'''. We do not recommend doing this in most circumstances, but depending on your configuration, it may happen automatically.
 
 
 
#Go to your '''Outlook '''folder in Windows Explorer (C:\Documents and Settings\''UserName''\Application Data\Microsoft\'''Outlook''') and highlight all files ending in "'''.pst'''".
 
#Make sure in particular your selection includes "'''outlook.pst'''" and "'''archive.pst'''".
 
#If you have Windows Explorer configured not to show file extensions for known formats, look for Microsoft Office Outlook Personal Folders files.
 
#Select Edit | Copy from the menu to copy the selected files.
 
#Open the folder where you want to put your backup copies in Windows Explorer (your '''Home '''''drive '''''(U:) '''on '''Middfiles '''should be used).
 
#Select Edit | Paste from the menu to paste your .pst files to the backup location.
 
#Next write down all the "'''Mailbox - Xxxxxx'''" entries in the '''Folder List''' of Outlook. These are additional mailboxes that were added to Outlook via Tools =&gt; Options =&gt; E-mail accounts. <br>
 
#In the&nbsp;'''Folder List''' of Outlook, look to see if you have '''Personal File '''Folders or '''Archive '''Folders&nbsp; -- these are stored on the local computer itself, not on the e-mail server. You can use Control Panel =&gt; Mail =&gt; Data Files to open the folder where the '''.pst '''files are stored, then back them up.
 
 
 
 
 
 
 
 
 
 
 
[[Category:Helpdesk_Documentation]] [[Category:Backup]]
 

Latest revision as of 13:09, 23 May 2014

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