Serials: QuickGuide

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008 Fixed Fields


  • c currently pub
  • d dead
  • u unknown Freq
  • <> no det. freq.
  • a annual
  • g biennial (ev. 2 yrs.) u unknown
  • q quarterly
  • u unknown
  • (see CONSER for others)


  • r regular intervals
  • x completely irregular
  • u unknown

Type of serial

  • m monographic series
  • n newspaper
  • p periodical


Based on 362 field or date of coverage, not date of publication.

1xx Rarely used for serials

022 ISSN

245 Title

Rarely add subtitle. Instead, drop to 500 note with quotation marks. Rarely add statement of responsibility. Instead, drop to 500 note and add 7xx. Omit variable data

  • On item: The official 1997 price guide to baseball cards. Bib Record: The official ... price guide to baseball cards.
  • On item: 5th annual report. Bib Record: Annual report.

246 Varying Title

260 Publication, Distribution, etc.

Add $c date only if first and/or last piece is in hand. Use a dash after the date to indicate open status. For completed serials, include both beginning and ending dates.

  • $c c1960-
  • $c [1960-
  • $c -1989.
  • $c 1992-1998

300 Physical Description

Indicate serial status by v instead of page sequence

  • $a v. :$b ill. ;$c 28 cm.
  • When serial is "dead" or completed, insert total number of volumes in 300 if known
  • $a 6 v. :$b ill. ;$c 20 cm.

310 Current Publication Frequency

Indicate frequency of serial if known.

  • $a Annual
  • $a Biennial
  • $a Irregular
  • $a Bimonthly (except July/Aug.)

Add 310 only if Fixed field Frequency & Regularity codes are known.

If you know the serial is irregular, use blank in Freq and x in Regl. If you do not know the frequency, and the serial is not known to be irregular, use u for both Freq and Regl.

  • 310 Irregular
  • Freq [blank]
  • Regl x

Do not use "Frequency varies"; this note may go into the 321 (see CONSER) Do not use "Frequency varies"; this note may go into the 321 (see CONSER) No period at end of 310 field.

321 Former Publication Frequency

  • $a Biennial,$b 1981-1982
  • $a Frequency varies,$b 1920-1969

No period at end of 321 field.

362 Dates of Publication and/or Vol. Designation (Starting date)
Do not include this field if date is questionable. Do not add copyright abbreviation [e.g., c1978] with date

  • Date reflects coverage date, not publication date.
    Title: Official 1998 price guide.
    362 1998-

1st indicator 0: 1st and/or last issue in hand
2nd indicator 1: 1st and/or last issue not in hand but information known

362 0 $a 1980-
$a Mar. 1978-
$a 16th ed. (1991)-
$a No. 42 (1971)-
$a Vol. 1, no. 1 (Jan. 1976)-v. 14, no. 6 (1989)
$a 1st ed.-

362 1 $a Began in 1990.
$a Began with vol. 1.
$a Ceased in 1989.

500 General Notes

1st and/or last issue not in hand (pair with 362):

  • $a Description based on: 1982. [not c1982]
  • $a Description based on: Vol. 3, no. 3 (May/June 1975)
  • $a Description based on: 6th ed. (1989)


  • $a Some issues have also a distinctive title.
  • $a Each issue has also a distinctive title.
  • $a Title varies slightly.
  • $a Title from cover.

Statement of responsibility:

  • $a Editor: 1947- B. Smith.


$a Indexes: (see AACR2R 12.7B17)
$a "Guide to mutual support groups." (Use a drop note like this instead of a 245 subtitle.)
$a Includes colored folded map in pocket.
$a Imprint varies.

515 Numbering Peculiarities

Sample notes:

$a Numbering begins each year with no. 1.
$a 1996- issued in 2 vols.
$a Vols. 53 and 54 combined.
$a Some issues lack volume numbering.
$a Vol. for 1995/1996 called Centennial ed.
$a Issued in pts.

525 Supplement Note

Sample notes:

  • $a Supplements accompany some issues.
  • $a Vols. for 1961- kept up to date by midyear supplements.
  • $a Some vols. accompanied by supplements.
  • $a Kept up to date by periodic supplements.

780 Preceding Entry

1st indicator:

0 Display note
1 Do not display note

  • 2nd indicator:

0 Continues
1 Continues in part
4 Formed by the union of ... and ...
5 Absorbed
6 Absorbed in part
7 Separated from

Use subfield t, not subfield a.

780 00 $t American Hospital Association.$t Bulletin of the American Hospital
780 00 $t RTSD newsletter
* No period at end of 780 field.

785 Succeeding Entry

1st indicator:

0 Display note
2nd indicator:

0 Continued by
1 Continued in part by
4 Absorbed by
5 Absorbed in part by
6 Split into ... and ...
7 Merged with ... to form: ...
Use subfield t, not subfield a.

785 00 $t ALCTS newsletter
* No period at end of 785 field.

971 Enumeration Instructions

  • Use ctrl-e, which adds 971 $a "Use enumeration: . . .