Middlebury

Difference between revisions of "Special Collections Materials: Processing"

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This page contains information about processing Special Collections items after they are cataloged. <br>  
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[[Cataloging|&lt;&lt; Back to Cataloging]] [[Miscellaneous|<br>&lt;&lt; Back to Miscellaneous]]
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This page contains information about processing Special Collections items after they are cataloged.<br>
  
 
== All materials  ==
 
== All materials  ==
  
*Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in '''envelopes''', attach barcode to lower left corner of envelope.
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*'''Barcode''': add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exceptions: <br>~ Items in '''envelopes''', attach barcode to upper right corner of envelope<br>~ Items in '''folder''' (like DML theses), attach barcode to upper right corner on front of folder
*Do not write call number on slip or on envelope (Special Collections staff will add)<br>
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*Place cataloged items on designated bookshelf&nbsp; (or on Vt. Coll Locked shelf outside 125B)
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*'''Call number ''': write call number on t.p. verso only if it is an LC call number (RBMS, Flanders, Vermont Collection) ''but''--  be flexible about the location and consider aesthetics, if there are illustrations on the verso of the t.p. then write call number on a nearby page.  ; do not write if it is a local call number (Aber, Archives)
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*'''Call&nbsp;number''' (on envelope or strip)''': '''Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.
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*'''After cataloging:&nbsp;'''Place cataloged items on designated bookshelf in Cataloging.<br>
  
 
==== RBMS: Rare Books &amp; Manuscripts  ====
 
==== RBMS: Rare Books &amp; Manuscripts  ====
  
*Bib record  
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*Bib record
**Call number: LC classification  
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**Call number: LC classification
*Item record  
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*Item record
**Location: '''mfr__''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
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**Location: '''mfr__''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
**Call number:do not add to item record  
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**Call number:do not add to item record
**Status: '''p''' (in process)  
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**Status:'''o''' (library use only)<br>
*Write '''RBMS '''and the call number (in pencil) on verso of title page
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*Physical item: Write '''RBMS '''and the call number (in pencil) on verso of title page<br>
  
 
==== Abernethy Collection  ====
 
==== Abernethy Collection  ====
  
*Bib record  
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*Bib record
**Keep LC call number if present  
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**Retain LC call number if present already, but change field name to 'misc' instead of 'call number'<br>
*Item record  
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*Item record
**Location: '''mfab_''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
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**Location: '''mfab_''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
**Status: '''p''' (in process)
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**Status: '''o'''&nbsp;
**Call number: Local. Use 099 field. Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
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**Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)<br>
  
 
::Examples:
 
::Examples:
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::Note: If unsure about call number, omit it (Danielle will review &amp; add)
 
::Note: If unsure about call number, omit it (Danielle will review &amp; add)
  
*Call number: do not write in/on the item itself
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*Physical item: do not write call number on the item
*Aber Broadsides locations (determined by size):  
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**'''mfabr:''' up to 8-1/2 x 14 in.  
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*Aber Broadsides locations (determined by size):
**'''mfabo:''' up to 18 x 24 in.  
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**'''mfabr:''' up to 8-1/2 x 14 in.
**'''mfalo:''' larger than 18x24 in.  
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**'''mfabo:''' up to 18 x 24 in.
*Aber Pamphlets locations (determined by size):  
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**'''mfalo:''' larger than 18x24 in.<br>
**'''mfapm:''' up to 7 x 10 in.  
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**'''mfapo:''' over 7 x 10, up to 9 x 12 in.  
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*Aber Pamphlets locations (determined by size):
**'''mfapl:''' over 9 x 12, up to 12 x 15 in.
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**'''mfapm:''' up to 7 x 10 in.
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**'''mfapo:''' over 7 x 10, up to 9 x 12 in.
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**'''mfapl:''' over 9 x 12, up to 12 x 15 in.<br>
  
 
==== College Archives  ====
 
==== College Archives  ====
  
*Bib record  
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*Bib record
**Call number: omit. Danielle will add<br>  
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**Call number: omit. Danielle will add<br>
*Item record  
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*Item record
**Location: '''mfc_ '''(see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
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**Location: '''mfc_ '''(see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
**Status: '''o''' (library use only)
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**Status: '''o''' (library use only)<br>
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*Physical item: do not write call number on item<br>
  
 
==== Flanders  ====
 
==== Flanders  ====
  
*Bib record  
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*Bib record
**Call number: LC classificiation<br>  
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**Call number: LC classification<br>
**For songsters: '''655 Songsters'''  
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**For songsters: add '''655 Songsters'''<br>
*Item record  
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*Item record
**Location: '''mffl''' or '''mffms'''  
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**Location: '''mffl''' or '''mffms'''
**Status: <span style="font-weight: bold;">o</span>  
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**Status: <span style="font-weight: bold;">o</span>
**For songsters: add local call&nbsp; number '''099 Songsters'''  
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**For songsters: add local call&nbsp; number '''099 Songsters'''
 
**For songsters: Add volume (e.g., '''Box 4 #12''')
 
**For songsters: Add volume (e.g., '''Box 4 #12''')
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*Physical item: write call number on item unless it is a Songster (with local call number)
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==== Vermont Collection Locked (formerly "Restricted")  ====
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*Bib record
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**Call number: LC classification
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*Item record
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**Location: '''mfvtr, mfvtp, mfvts'''
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**Status: <span style="font-weight: bold;">o</span>
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*Physical item: write '''Vt Coll Locked '''&amp; call number on verso of t.p.
  
==== Vermont Collection Restricted  ====
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<br>
  
*Bib record
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[[#top|Return to top]]
**Call number: LC classification
 
*Item record
 
**Location: '''mfvtr, mfvtp'''
 
**Status: <span style="font-weight: bold;">o</span>
 
*Place cataloged items on labeled shelf outside 125B. Alert Hans to pick up.
 
  
[[Category:Special_Collections]]
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[[Category:Special Collections]]
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[[Category:Vermont Collection]]
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[[Category:Cataloging]]
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[[Category:Processing materials]]

Latest revision as of 16:33, 2 July 2015

<< Back to Cataloging
<< Back to Miscellaneous

This page contains information about processing Special Collections items after they are cataloged.

All materials

  • Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exceptions:
    ~ Items in envelopes, attach barcode to upper right corner of envelope
    ~ Items in folder (like DML theses), attach barcode to upper right corner on front of folder
  • Call number : write call number on t.p. verso only if it is an LC call number (RBMS, Flanders, Vermont Collection) but-- be flexible about the location and consider aesthetics, if there are illustrations on the verso of the t.p. then write call number on a nearby page.  ; do not write if it is a local call number (Aber, Archives)
  • Call number (on envelope or strip): Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.
  • After cataloging: Place cataloged items on designated bookshelf in Cataloging.

RBMS: Rare Books & Manuscripts

  • Bib record
    • Call number: LC classification
  • Item record
  • Physical item: Write RBMS and the call number (in pencil) on verso of title page

Abernethy Collection

  • Bib record
    • Retain LC call number if present already, but change field name to 'misc' instead of 'call number'
  • Item record
    • Location: mfab_ (see Bib & Item Locations & Abbreviations)
    • Status: o 
    • Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
Examples:
  • 099 (Bierce, A.)
  • 099 (Demorest's gem souvenir)
Note: If unsure about call number, omit it (Danielle will review & add)
  • Physical item: do not write call number on the item
  • Aber Broadsides locations (determined by size):
    • mfabr: up to 8-1/2 x 14 in.
    • mfabo: up to 18 x 24 in.
    • mfalo: larger than 18x24 in.
  • Aber Pamphlets locations (determined by size):
    • mfapm: up to 7 x 10 in.
    • mfapo: over 7 x 10, up to 9 x 12 in.
    • mfapl: over 9 x 12, up to 12 x 15 in.

College Archives

  • Bib record
    • Call number: omit. Danielle will add
  • Item record
  • Physical item: do not write call number on item

Flanders

  • Bib record
    • Call number: LC classification
    • For songsters: add 655 Songsters
  • Item record
    • Location: mffl or mffms
    • Status: o
    • For songsters: add local call  number 099 Songsters
    • For songsters: Add volume (e.g., Box 4 #12)
  • Physical item: write call number on item unless it is a Songster (with local call number)

Vermont Collection Locked (formerly "Restricted")

  • Bib record
    • Call number: LC classification
  • Item record
    • Location: mfvtr, mfvtp, mfvts
    • Status: o
  • Physical item: write Vt Coll Locked & call number on verso of t.p.


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