Special Collections Materials: Processing

All materials

• Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top
• Write call number on strip (or leave for Danielle)
• Place cataloged items on designated bookshelf behind Kristin (or on Vt. Coll Locked shelf outside 125B)

RBMS: Rare Books & Manuscripts

• Bib record
  • Call number: LC classification
• Item record
  • Location: mfr__ (see Bib & Item Locations & Abbreviations)
  • Call number: none in the item record
  • Status: p (in process)
• Write RBMS and the call number (in pencil) on verso of title page

Abernethy Collection

• Bib record
  • Keep LC call number if present
• Item record
  • Location: mfab_ (see Bib & Item Locations & Abbreviations)
  • Status: p (in process)
  • Call number: Local. Use 099 field. Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
    • • Examples:
        • • 099 (Bierce, A.)
          • 099 (Demorest's gem souvenir)
  • If unsure, omit call number (Danielle will review)
• Do not write call number in item itself
• Aber Broadsides locations (determined by size):
  • mfabr: up to 8-1/2 x 14 in.
  • mfabo: up to 18 x 24 in.
  • mfalo: larger than 18x24 in.
• Aber Pamphlets locations (determined by size):
  • mfapm: up to 7 x 10 in.
  • mfapo: over 7 x 10, up to 9 x 12 in.
  • mfapl: over 9 x 12, up to 12 x 15 in.

College Archives

• Bib record
  • Local call number (optional)
• Item record
  • Location: mfc_ (see Bib & Item Locations & Abbreviations)
  • Status: p (in process)
  • Call number: Local. Do not add. (Danielle will do this)

Flanders

• Bib record
  • Call number: LC
  • For songsters: 655 Songsters
• Item record
  • Location: mffl or mffms
  • Status: p
  • For songsters: 099 Songsters
  • For songsters: Add volume (e.g., Box 4 #12)

Vermont Collection Restricted

• Bib record
  • Call number: LC
• Item record
  • Location: mfvtr
  • Status: p
• When finished cataloging, put items on labeled shelf outside 125B. Alert Hans to pick up.