Middlebury

Difference between revisions of "Special Collections Materials: Processing"

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===  ===
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This page contains information about processing Special Collections items after they are cataloged. <br>
  
=== All materials  ===
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== All materials  ==
  
 
*Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in envelopes, attach barcode to lower left corner of envelope.  
 
*Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in envelopes, attach barcode to lower left corner of envelope.  
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*Place cataloged items on designated bookshelf&nbsp; (or on Vt. Coll Locked shelf outside 125B)
 
*Place cataloged items on designated bookshelf&nbsp; (or on Vt. Coll Locked shelf outside 125B)
  
==== '''RBMS: Rare Books &amp; Manuscripts''' ====
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==== RBMS: Rare Books &amp; Manuscripts  ====
  
 
*Bib record  
 
*Bib record  
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*Write '''RBMS '''and the call number (in pencil) on verso of title page
 
*Write '''RBMS '''and the call number (in pencil) on verso of title page
  
==== '''Abernethy Collection''' ====
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==== Abernethy Collection  ====
  
 
*Bib record  
 
*Bib record  
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**Location: '''mfab_''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
 
**Location: '''mfab_''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
 
**Status: '''p''' (in process)  
 
**Status: '''p''' (in process)  
**Call number: Local. Use 099 field. Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)  
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**Call number: Local. Use 099 field. Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
****Examples:  
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******'''099 (Bierce, A.)'''  
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::Examples:
******'''099 (Demorest's gem souvenir)'''  
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**If unsure, omit call number (Danielle will review)  
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::*'''099 (Bierce, A.)'''
*Do not write call number in item itself  
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::*'''099 (Demorest's gem souvenir)'''
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 +
::Note: If unsure about call number, omit it(Danielle will review)
 +
 
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*Call number: do not write in/on the item itself  
 
*Aber Broadsides locations (determined by size):  
 
*Aber Broadsides locations (determined by size):  
 
**'''mfabr:''' up to 8-1/2 x 14 in.  
 
**'''mfabr:''' up to 8-1/2 x 14 in.  
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**'''mfapl:''' over 9 x 12, up to 12 x 15 in.
 
**'''mfapl:''' over 9 x 12, up to 12 x 15 in.
  
==== '''College Archives''' ====
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==== College Archives  ====
  
 
*Bib record  
 
*Bib record  
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**Call number: Local. Do not add. (Danielle will do this)
 
**Call number: Local. Do not add. (Danielle will do this)
  
==== '''Flanders''' ====
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==== Flanders  ====
  
 
*Bib record  
 
*Bib record  
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**For songsters: Add volume (e.g., '''Box 4 #12''')
 
**For songsters: Add volume (e.g., '''Box 4 #12''')
  
==== '''Vermont Collection Restricted''' ====
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==== Vermont Collection Restricted  ====
  
 
*Bib record  
 
*Bib record  

Revision as of 10:15, 27 April 2010

This page contains information about processing Special Collections items after they are cataloged.

All materials

  • Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in envelopes, attach barcode to lower left corner of envelope.
  • Do not write call  number on slip or on envelope
  • Place cataloged items on designated bookshelf  (or on Vt. Coll Locked shelf outside 125B)

RBMS: Rare Books & Manuscripts

  • Bib record
    • Call number: LC classification
  • Item record
  • Write RBMS and the call number (in pencil) on verso of title page

Abernethy Collection

  • Bib record
    • Keep LC call number if present
  • Item record
    • Location: mfab_ (see Bib & Item Locations & Abbreviations)
    • Status: p (in process)
    • Call number: Local. Use 099 field. Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
Examples:
  • 099 (Bierce, A.)
  • 099 (Demorest's gem souvenir)
Note: If unsure about call number, omit it(Danielle will review)
  • Call number: do not write in/on the item itself
  • Aber Broadsides locations (determined by size):
    • mfabr: up to 8-1/2 x 14 in.
    • mfabo: up to 18 x 24 in.
    • mfalo: larger than 18x24 in.
  • Aber Pamphlets locations (determined by size):
    • mfapm: up to 7 x 10 in.
    • mfapo: over 7 x 10, up to 9 x 12 in.
    • mfapl: over 9 x 12, up to 12 x 15 in.

College Archives

  • Bib record
    • Local call number (optional)
  • Item record

Flanders

  • Bib record
    • Call number: LC
    • For songsters: 655 Songsters
  • Item record
    • Location: mffl or mffms
    • Status: p
    • For songsters: 099 Songsters
    • For songsters: Add volume (e.g., Box 4 #12)

Vermont Collection Restricted

  • Bib record
    • Call number: LC
  • Item record
    • Location: mfvtr
    • Status: p
  • When finished cataloging, put items on labeled shelf outside 125B. Alert Hans to pick up.