Middlebury

Difference between revisions of "Special Collections Materials: Processing"

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<div class="content"><span id="mainContent" style="display: inline;">
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[[Cataloging|&lt;&lt; Back to Cataloging]] [[Miscellaneous|<br>&lt;&lt; Back to Miscellaneous]]
  
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This page contains information about processing Special Collections items after they are cataloged.
  
This page contains information about processing Special Collections items after they are cataloged. <br>
 
  
== All materials  ==
 
  
*'''Barcode''': add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in '''envelopes''', attach barcode to lower left corner of envelope.  
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*'''Call number ''': write call number on t.p. verso only if it is an LC call number (RBMS, Flanders, Vermont Collection); do not write if it is a local call number (Aber, Archives)  
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==  All materials  ==
*'''Call&nbsp;number''' (on envelope or strip)''': '''Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.  
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*'''Barcode''': add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in '''envelopes''', attach barcode to lower left corner of envelope.
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*'''Call number ''': write call number on t.p. verso only if it is an LC call number (RBMS, Flanders, Vermont Collection); do not write if it is a local call number (Aber, Archives)
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*'''Call&nbsp;number''' (on envelope or strip)''': '''Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.
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*'''After cataloging:&nbsp;'''Place cataloged items on designated bookshelf in Cataloging.
 
*'''After cataloging:&nbsp;'''Place cataloged items on designated bookshelf in Cataloging.
  
==== RBMS: Rare Books &amp; Manuscripts  ====
 
  
*Bib record  
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**Call number: LC classification  
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====  RBMS: Rare Books &amp; Manuscripts  ====
*Item record  
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**Location: '''mfr__''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
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**Call number:do not add to item record  
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*Bib record
**Status:'''o''' (library use only)<br>
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**Call number: LC classification
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*Item record
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**Location: '''mfr__''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
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**Call number:do not add to item record
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**Status:'''o''' (library use only)
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*Physical item: Write '''RBMS '''and the call number (in pencil) on verso of title page
 
*Physical item: Write '''RBMS '''and the call number (in pencil) on verso of title page
  
==== Abernethy Collection  ====
 
  
*Bib record  
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**Keep LC call number if present already<br>
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====  Abernethy Collection  ====
*Item record  
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**Location: '''mfab_''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
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**Status: '''o'''&nbsp;  
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*Bib record
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**Keep LC call number if present already
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*Item record
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**Location: '''mfab_''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
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**Status: '''o'''&nbsp;
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**Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
 
**Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
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::Examples:
 
::Examples:
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::*'''099 (Bierce, A.)'''
 
::*'''099 (Bierce, A.)'''
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::*'''099 (Demorest's gem souvenir)'''
 
::*'''099 (Demorest's gem souvenir)'''
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::Note: If unsure about call number, omit it (Danielle will review &amp; add)
 
::Note: If unsure about call number, omit it (Danielle will review &amp; add)
  
*Physical item: do not write call number on the item  
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*Aber Broadsides locations (determined by size):  
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**'''mfabr:''' up to 8-1/2 x 14 in.  
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*Physical item: do not write call number on the item
**'''mfabo:''' up to 18 x 24 in.  
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**'''mfalo:''' larger than 18x24 in.  
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*Aber Broadsides locations (determined by size):
*Aber Pamphlets locations (determined by size):  
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**'''mfapm:''' up to 7 x 10 in.  
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**'''mfabr:''' up to 8-1/2 x 14 in.
**'''mfapo:''' over 7 x 10, up to 9 x 12 in.  
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**'''mfabo:''' up to 18 x 24 in.
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**'''mfalo:''' larger than 18x24 in.
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*Aber Pamphlets locations (determined by size):
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**'''mfapm:''' up to 7 x 10 in.
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**'''mfapo:''' over 7 x 10, up to 9 x 12 in.
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**'''mfapl:''' over 9 x 12, up to 12 x 15 in.
 
**'''mfapl:''' over 9 x 12, up to 12 x 15 in.
  
==== College Archives  ====
 
  
*Bib record  
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**Call number: omit. Danielle will add<br>
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====  College Archives  ====
*Item record  
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**Location: '''mfc_ '''(see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
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**Status: '''o''' (library use only)  
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*Bib record
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**Call number: omit. Danielle will add
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*Item record
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**Location: '''mfc_ '''(see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
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**Status: '''o''' (library use only)
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 +
 
 
*Physical item: do not write call number on item
 
*Physical item: do not write call number on item
  
==== Flanders  ====
 
  
*Bib record  
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**Call number: LC classificiation<br>
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====  Flanders  ====
**For songsters: add '''655 Songsters'''  
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*Item record  
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**Location: '''mffl''' or '''mffms'''  
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*Bib record
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**Call number: LC classificiation
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**For songsters: add '''655 Songsters'''
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*Item record
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**Location: '''mffl''' or '''mffms'''
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**Status: <span style="font-weight: bold;">o</span>  
 
**Status: <span style="font-weight: bold;">o</span>  
 
**For songsters: add local call&nbsp; number '''099 Songsters'''  
 
**For songsters: add local call&nbsp; number '''099 Songsters'''  
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*Place Vt Coll. restricted items on labeled shelf outside 125B. Alert Hans to pick up.
 
*Place Vt Coll. restricted items on labeled shelf outside 125B. Alert Hans to pick up.
  
<br> [[#top|Return to Top]]  
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<br> [[#top|Return to Top]]
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</span>
  
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</div>
 
[[Category:Special_Collections]] [[Category:Vermont_Collection]] [[Category:Cataloging]] [[Category:Processing_materials]]
 
[[Category:Special_Collections]] [[Category:Vermont_Collection]] [[Category:Cataloging]] [[Category:Processing_materials]]

Revision as of 12:49, 29 April 2010

<< Back to Cataloging
<< Back to Miscellaneous

This page contains information about processing Special Collections items after they are cataloged.



All materials

  • Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in envelopes, attach barcode to lower left corner of envelope.
  • Call number : write call number on t.p. verso only if it is an LC call number (RBMS, Flanders, Vermont Collection); do not write if it is a local call number (Aber, Archives)
  • Call number (on envelope or strip): Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.
  • After cataloging: Place cataloged items on designated bookshelf in Cataloging.


RBMS: Rare Books & Manuscripts

  • Bib record
    • Call number: LC classification


  • Item record
    • Call number:do not add to item record
    • Status:o (library use only)



  • Physical item: Write RBMS and the call number (in pencil) on verso of title page


Abernethy Collection

  • Bib record
    • Keep LC call number if present already


  • Item record
    • Status: o 
    • Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)


Examples:


  • 099 (Bierce, A.)



  • 099 (Demorest's gem souvenir)



Note: If unsure about call number, omit it (Danielle will review & add)


  • Physical item: do not write call number on the item
  • Aber Broadsides locations (determined by size):
    • mfabr: up to 8-1/2 x 14 in.
    • mfabo: up to 18 x 24 in.
    • mfalo: larger than 18x24 in.


  • Aber Pamphlets locations (determined by size):
    • mfapm: up to 7 x 10 in.
    • mfapo: over 7 x 10, up to 9 x 12 in.
    • mfapl: over 9 x 12, up to 12 x 15 in.


College Archives

  • Bib record
    • Call number: omit. Danielle will add


  • Item record
    • Status: o (library use only)


  • Physical item: do not write call number on item


Flanders

  • Bib record
    • Call number: LC classificiation


    • For songsters: add 655 Songsters


  • Item record
    • Location: mffl or mffms
    • Status: o
    • For songsters: add local call  number 099 Songsters
    • For songsters: Add volume (e.g., Box 4 #12)
  • Physical item: write call number on item unless it is a Songster (with local call number)

Vermont Collection Restricted

  • Bib record
    • Call number: LC classification
  • Item record
    • Location: mfvtr, mfvtp
    • Status: o
  • Physical item: write Vt Coll Restrict & call number on verso of t.p.
  • Place Vt Coll. restricted items on labeled shelf outside 125B. Alert Hans to pick up.


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