Middlebury

Difference between revisions of "Special Collections Materials: Processing"

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[[Cataloging|&lt;&lt; Back to Cataloging]] [[Miscellaneous|<br>&lt;&lt; Back to Miscellaneous]]
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[[Cataloging|&lt;&lt; Back to Cataloging]] [[Miscellaneous|<br>&lt;&lt; Back to Miscellaneous]]  
  
This page contains information about processing Special Collections items after they are cataloged.  
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This page contains information about processing Special Collections items after they are cataloged.<br>
 
 
 
 
 
 
 
 
==  All materials  ==
 
  
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== All materials  ==
  
 
*'''Barcode''': add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in '''envelopes''', attach barcode to lower left corner of envelope.
 
*'''Barcode''': add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in '''envelopes''', attach barcode to lower left corner of envelope.
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*'''After cataloging:&nbsp;'''Place cataloged items on designated bookshelf in Cataloging.
 
*'''After cataloging:&nbsp;'''Place cataloged items on designated bookshelf in Cataloging.
  
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<br>
  
 
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==== RBMS: Rare Books &amp; Manuscripts ====
==== RBMS: Rare Books &amp; Manuscripts   ====
 
 
 
  
 
*Bib record
 
*Bib record
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**Call number: LC classification
 
**Call number: LC classification
  
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<br>
  
 
*Item record
 
*Item record
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**Status:'''o''' (library use only)
 
**Status:'''o''' (library use only)
  
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<br>
  
 
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*Physical item: Write '''RBMS '''and the call number (in pencil) on verso of title page
 
*Physical item: Write '''RBMS '''and the call number (in pencil) on verso of title page
  
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<br>
  
 
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==== Abernethy Collection ====
==== Abernethy Collection   ====
 
 
 
  
 
*Bib record
 
*Bib record
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**Keep LC call number if present already
 
**Keep LC call number if present already
  
 
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<br>
  
 
*Item record
 
*Item record
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**Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
 
**Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
  
 
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<br>
  
 
::Examples:
 
::Examples:
  
 
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<br>
  
 
::*'''099 (Bierce, A.)'''
 
::*'''099 (Bierce, A.)'''
  
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<br>
  
 
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<br>
  
 
::*'''099 (Demorest's gem souvenir)'''
 
::*'''099 (Demorest's gem souvenir)'''
  
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<br>
  
 
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::Note: If unsure about call number, omit it (Danielle will review &amp; add)
 
::Note: If unsure about call number, omit it (Danielle will review &amp; add)
  
 
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<br>
  
 
*Physical item: do not write call number on the item
 
*Physical item: do not write call number on the item
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**'''mfalo:''' larger than 18x24 in.
 
**'''mfalo:''' larger than 18x24 in.
  
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<br>
  
 
*Aber Pamphlets locations (determined by size):
 
*Aber Pamphlets locations (determined by size):
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**'''mfapl:''' over 9 x 12, up to 12 x 15 in.
 
**'''mfapl:''' over 9 x 12, up to 12 x 15 in.
  
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<br>
  
 
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==== College Archives ====
==== College Archives   ====
 
 
 
  
 
*Bib record
 
*Bib record
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**Call number: omit. Danielle will add
 
**Call number: omit. Danielle will add
  
 
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<br>
  
 
*Item record
 
*Item record
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**Status: '''o''' (library use only)
 
**Status: '''o''' (library use only)
  
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<br>
  
 
*Physical item: do not write call number on item
 
*Physical item: do not write call number on item
  
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==== Flanders ====
====  Flanders  ====
 
 
 
  
 
*Bib record
 
*Bib record
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**Call number: LC classificiation
 
**Call number: LC classificiation
  
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<br>
  
 
**For songsters: add '''655 Songsters'''
 
**For songsters: add '''655 Songsters'''
  
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*Item record
 
*Item record
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*Place Vt Coll. restricted items on labeled shelf outside 125B. Alert Hans to pick up.
 
*Place Vt Coll. restricted items on labeled shelf outside 125B. Alert Hans to pick up.
  
<br> [[#top|Return to Top]]
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<br> [[#top|Return to Top]] &lt;/span&gt;
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[[#top|Return to top]]
 
[[Category:Special_Collections]] [[Category:Vermont_Collection]] [[Category:Cataloging]] [[Category:Processing_materials]]
 
[[Category:Special_Collections]] [[Category:Vermont_Collection]] [[Category:Cataloging]] [[Category:Processing_materials]]

Revision as of 12:49, 29 April 2010

<< Back to Cataloging
<< Back to Miscellaneous

This page contains information about processing Special Collections items after they are cataloged.

All materials

  • Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in envelopes, attach barcode to lower left corner of envelope.
  • Call number : write call number on t.p. verso only if it is an LC call number (RBMS, Flanders, Vermont Collection); do not write if it is a local call number (Aber, Archives)
  • Call number (on envelope or strip): Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.
  • After cataloging: Place cataloged items on designated bookshelf in Cataloging.


RBMS: Rare Books & Manuscripts

  • Bib record
    • Call number: LC classification


  • Item record
    • Call number:do not add to item record
    • Status:o (library use only)



  • Physical item: Write RBMS and the call number (in pencil) on verso of title page


Abernethy Collection

  • Bib record
    • Keep LC call number if present already


  • Item record
    • Status: o 
    • Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)


Examples:


  • 099 (Bierce, A.)



  • 099 (Demorest's gem souvenir)



Note: If unsure about call number, omit it (Danielle will review & add)


  • Physical item: do not write call number on the item
  • Aber Broadsides locations (determined by size):
    • mfabr: up to 8-1/2 x 14 in.
    • mfabo: up to 18 x 24 in.
    • mfalo: larger than 18x24 in.


  • Aber Pamphlets locations (determined by size):
    • mfapm: up to 7 x 10 in.
    • mfapo: over 7 x 10, up to 9 x 12 in.
    • mfapl: over 9 x 12, up to 12 x 15 in.


College Archives

  • Bib record
    • Call number: omit. Danielle will add


  • Item record
    • Status: o (library use only)


  • Physical item: do not write call number on item


Flanders

  • Bib record
    • Call number: LC classificiation


    • For songsters: add 655 Songsters


  • Item record
    • Location: mffl or mffms
    • Status: o
    • For songsters: add local call  number 099 Songsters
    • For songsters: Add volume (e.g., Box 4 #12)
  • Physical item: write call number on item unless it is a Songster (with local call number)

Vermont Collection Restricted

  • Bib record
    • Call number: LC classification
  • Item record
    • Location: mfvtr, mfvtp
    • Status: o
  • Physical item: write Vt Coll Restrict & call number on verso of t.p.
  • Place Vt Coll. restricted items on labeled shelf outside 125B. Alert Hans to pick up.


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