Middlebury

Difference between revisions of "Special Collections Materials: Processing"

m
m
Line 11: Line 11:
 
*'''Call number''' (on envelope or strip)''': '''Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.
 
*'''Call number''' (on envelope or strip)''': '''Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.
  
*'''After cataloging: '''Place cataloged items on designated bookshelf in Cataloging.
+
*'''After cataloging:&nbsp;'''Place cataloged items on designated bookshelf in Cataloging.<br>
 
 
<br>  
 
  
 
==== RBMS: Rare Books &amp; Manuscripts  ====
 
==== RBMS: Rare Books &amp; Manuscripts  ====
Line 19: Line 17:
 
*Bib record
 
*Bib record
  
**Call number: LC classification
+
**Call number: LC classification<br>
 
 
<br>  
 
  
 
*Item record
 
*Item record
Line 29: Line 25:
 
**Call number:do not add to item record
 
**Call number:do not add to item record
  
**Status:'''o''' (library use only)
+
**Status:'''o''' (library use only)<br>
  
<br>
+
*Physical item: Write '''RBMS '''and the call number (in pencil) on verso of title page<br>
 
 
<br>
 
 
 
*Physical item: Write '''RBMS '''and the call number (in pencil) on verso of title page
 
 
 
<br>  
 
  
 
==== Abernethy Collection  ====
 
==== Abernethy Collection  ====
Line 43: Line 33:
 
*Bib record
 
*Bib record
  
**Keep LC call number if present already
+
**Keep LC call number if present already<br>
 
 
<br>  
 
  
 
*Item record
 
*Item record
Line 53: Line 41:
 
**Status: '''o'''&nbsp;
 
**Status: '''o'''&nbsp;
  
**Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
+
**Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)<br>
 
 
<br>  
 
  
 
::Examples:
 
::Examples:
 
<br>
 
  
 
::*'''099 (Bierce, A.)'''
 
::*'''099 (Bierce, A.)'''
 
<br>
 
 
<br>
 
  
 
::*'''099 (Demorest's gem souvenir)'''
 
::*'''099 (Demorest's gem souvenir)'''
 
<br>
 
 
<br>
 
  
 
::Note: If unsure about call number, omit it (Danielle will review &amp; add)
 
::Note: If unsure about call number, omit it (Danielle will review &amp; add)
 
<br>
 
  
 
*Physical item: do not write call number on the item
 
*Physical item: do not write call number on the item
Line 85: Line 59:
 
**'''mfabo:''' up to 18 x 24 in.
 
**'''mfabo:''' up to 18 x 24 in.
  
**'''mfalo:''' larger than 18x24 in.
+
**'''mfalo:''' larger than 18x24 in.<br>
 
 
<br>  
 
  
 
*Aber Pamphlets locations (determined by size):
 
*Aber Pamphlets locations (determined by size):
Line 95: Line 67:
 
**'''mfapo:''' over 7 x 10, up to 9 x 12 in.
 
**'''mfapo:''' over 7 x 10, up to 9 x 12 in.
  
**'''mfapl:''' over 9 x 12, up to 12 x 15 in.
+
**'''mfapl:''' over 9 x 12, up to 12 x 15 in.<br>
 
 
<br>  
 
  
 
==== College Archives  ====
 
==== College Archives  ====
Line 103: Line 73:
 
*Bib record
 
*Bib record
  
**Call number: omit. Danielle will add
+
**Call number: omit. Danielle will add<br>
 
 
<br>  
 
  
 
*Item record
 
*Item record
Line 111: Line 79:
 
**Location: '''mfc_ '''(see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
 
**Location: '''mfc_ '''(see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
  
**Status: '''o''' (library use only)
+
**Status: '''o''' (library use only)<br>
  
<br>
+
*Physical item: do not write call number on item<br>
 
 
*Physical item: do not write call number on item
 
 
 
<br>  
 
  
 
==== Flanders  ====
 
==== Flanders  ====
Line 123: Line 87:
 
*Bib record
 
*Bib record
  
**Call number: LC classificiation
+
**Call number: LC classificiation<br>
 
 
<br>  
 
  
**For songsters: add '''655 Songsters'''
+
**For songsters: add '''655 Songsters'''<br>
 
 
<br>  
 
  
 
*Item record
 
*Item record
Line 150: Line 110:
 
*Place Vt Coll. restricted items on labeled shelf outside 125B. Alert Hans to pick up.
 
*Place Vt Coll. restricted items on labeled shelf outside 125B. Alert Hans to pick up.
  
 
+
<br>
  
 
[[#top|Return to top]]  
 
[[#top|Return to top]]  
  
 
[[Category:Special_Collections]] [[Category:Vermont_Collection]] [[Category:Cataloging]] [[Category:Processing_materials]]
 
[[Category:Special_Collections]] [[Category:Vermont_Collection]] [[Category:Cataloging]] [[Category:Processing_materials]]

Revision as of 12:33, 3 May 2010

<< Back to Cataloging
<< Back to Miscellaneous

This page contains information about processing Special Collections items after they are cataloged.

All materials

  • Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in envelopes, attach barcode to lower left corner of envelope.
  • Call number : write call number on t.p. verso only if it is an LC call number (RBMS, Flanders, Vermont Collection); do not write if it is a local call number (Aber, Archives)
  • Call number (on envelope or strip): Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.
  • After cataloging: Place cataloged items on designated bookshelf in Cataloging.

RBMS: Rare Books & Manuscripts

  • Bib record
    • Call number: LC classification
  • Item record
    • Call number:do not add to item record
    • Status:o (library use only)
  • Physical item: Write RBMS and the call number (in pencil) on verso of title page

Abernethy Collection

  • Bib record
    • Keep LC call number if present already
  • Item record
    • Status: o 
    • Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
Examples:
  • 099 (Bierce, A.)
  • 099 (Demorest's gem souvenir)
Note: If unsure about call number, omit it (Danielle will review & add)
  • Physical item: do not write call number on the item
  • Aber Broadsides locations (determined by size):
    • mfabr: up to 8-1/2 x 14 in.
    • mfabo: up to 18 x 24 in.
    • mfalo: larger than 18x24 in.
  • Aber Pamphlets locations (determined by size):
    • mfapm: up to 7 x 10 in.
    • mfapo: over 7 x 10, up to 9 x 12 in.
    • mfapl: over 9 x 12, up to 12 x 15 in.

College Archives

  • Bib record
    • Call number: omit. Danielle will add
  • Item record
    • Status: o (library use only)
  • Physical item: do not write call number on item

Flanders

  • Bib record
    • Call number: LC classificiation
    • For songsters: add 655 Songsters
  • Item record
    • Location: mffl or mffms
    • Status: o
    • For songsters: add local call  number 099 Songsters
    • For songsters: Add volume (e.g., Box 4 #12)
  • Physical item: write call number on item unless it is a Songster (with local call number)

Vermont Collection Restricted

  • Bib record
    • Call number: LC classification
  • Item record
    • Location: mfvtr, mfvtp
    • Status: o
  • Physical item: write Vt Coll Restrict & call number on verso of t.p.
  • Place Vt Coll. restricted items on labeled shelf outside 125B. Alert Hans to pick up.


Return to top