Middlebury

Difference between revisions of "Special Collections Materials: Processing"

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==== RBMS: Rare Books & Manuscripts  ====
 
==== RBMS: Rare Books & Manuscripts  ====
  
*Bib record
+
*Bib record  
 
+
**Call number: LC classification  
**Call number: LC classification<br>
+
*Item record  
 
+
**Location: '''mfr__''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
*Item record
+
**Call number:do not add to item record  
 
+
**Status:'''o''' (library use only)<br>  
**Location: '''mfr__''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
 
 
 
**Call number:do not add to item record
 
 
 
**Status:'''o''' (library use only)<br>
 
 
 
 
*Physical item: Write '''RBMS '''and the call number (in pencil) on verso of title page<br>
 
*Physical item: Write '''RBMS '''and the call number (in pencil) on verso of title page<br>
  
 
==== Abernethy Collection  ====
 
==== Abernethy Collection  ====
  
*Bib record
+
*Bib record  
 
+
**Keep LC call number if present already<br>  
**Keep LC call number if present already<br>
+
*Item record  
 
+
**Location: '''mfab_''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
*Item record
+
**Status: '''o'''&nbsp;  
 
 
**Location: '''mfab_''' (see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
 
 
 
**Status: '''o'''&nbsp;
 
 
 
 
**Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)<br>
 
**Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)<br>
  
Line 55: Line 44:
 
*Aber Broadsides locations (determined by size):
 
*Aber Broadsides locations (determined by size):
  
**'''mfabr:''' up to 8-1/2 x 14 in.
+
**'''mfabr:''' up to 8-1/2 x 14 in.  
 
+
**'''mfabo:''' up to 18 x 24 in.  
**'''mfabo:''' up to 18 x 24 in.
 
 
 
 
**'''mfalo:''' larger than 18x24 in.<br>
 
**'''mfalo:''' larger than 18x24 in.<br>
  
 
*Aber Pamphlets locations (determined by size):
 
*Aber Pamphlets locations (determined by size):
  
**'''mfapm:''' up to 7 x 10 in.
+
**'''mfapm:''' up to 7 x 10 in.  
 
+
**'''mfapo:''' over 7 x 10, up to 9 x 12 in.  
**'''mfapo:''' over 7 x 10, up to 9 x 12 in.
 
 
 
 
**'''mfapl:''' over 9 x 12, up to 12 x 15 in.<br>
 
**'''mfapl:''' over 9 x 12, up to 12 x 15 in.<br>
  
 
==== College Archives  ====
 
==== College Archives  ====
  
*Bib record
+
*Bib record  
 
+
**Call number: omit. Danielle will add<br>  
**Call number: omit. Danielle will add<br>
+
*Item record  
 
+
**Location: '''mfc_ '''(see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])  
*Item record
+
**Status: '''o''' (library use only)<br>  
 
 
**Location: '''mfc_ '''(see [[Bib & Item Locations & Abbreviations|Bib &amp; Item Locations &amp; Abbreviations]])
 
 
 
**Status: '''o''' (library use only)<br>
 
 
 
 
*Physical item: do not write call number on item<br>
 
*Physical item: do not write call number on item<br>
  
 
==== Flanders  ====
 
==== Flanders  ====
  
*Bib record
+
*Bib record  
 
+
**Call number: LC classificiation<br>  
**Call number: LC classificiation<br>
+
**For songsters: add '''655 Songsters'''<br>  
 
+
*Item record  
**For songsters: add '''655 Songsters'''<br>
+
**Location: '''mffl''' or '''mffms'''  
 
 
*Item record
 
 
 
**Location: '''mffl''' or '''mffms'''
 
 
 
 
**Status: <span style="font-weight: bold;">o</span>  
 
**Status: <span style="font-weight: bold;">o</span>  
 
**For songsters: add local call&nbsp; number '''099 Songsters'''  
 
**For songsters: add local call&nbsp; number '''099 Songsters'''  

Revision as of 12:37, 3 May 2010

<< Back to Cataloging
<< Back to Miscellaneous

This page contains information about processing Special Collections items after they are cataloged.

All materials

  • Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in envelopes, attach barcode to lower left corner of envelope.
  • Call number : write call number on t.p. verso only if it is an LC call number (RBMS, Flanders, Vermont Collection); do not write if it is a local call number (Aber, Archives)
  • Call number (on envelope or strip): Cataloging staff does not add call number (either local or LC) to barcoded strip or to envelope. Special Collections staff will add.
  • After cataloging: Place cataloged items on designated bookshelf in Cataloging.

RBMS: Rare Books & Manuscripts

  • Bib record
    • Call number: LC classification
  • Item record
  • Physical item: Write RBMS and the call number (in pencil) on verso of title page

Abernethy Collection

  • Bib record
    • Keep LC call number if present already
  • Item record
    • Location: mfab_ (see Bib & Item Locations & Abbreviations)
    • Status: o 
    • Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
Examples:
  • 099 (Bierce, A.)
  • 099 (Demorest's gem souvenir)
Note: If unsure about call number, omit it (Danielle will review & add)
  • Physical item: do not write call number on the item
  • Aber Broadsides locations (determined by size):
    • mfabr: up to 8-1/2 x 14 in.
    • mfabo: up to 18 x 24 in.
    • mfalo: larger than 18x24 in.
  • Aber Pamphlets locations (determined by size):
    • mfapm: up to 7 x 10 in.
    • mfapo: over 7 x 10, up to 9 x 12 in.
    • mfapl: over 9 x 12, up to 12 x 15 in.

College Archives

  • Bib record
    • Call number: omit. Danielle will add
  • Item record
  • Physical item: do not write call number on item

Flanders

  • Bib record
    • Call number: LC classificiation
    • For songsters: add 655 Songsters
  • Item record
    • Location: mffl or mffms
    • Status: o
    • For songsters: add local call  number 099 Songsters
    • For songsters: Add volume (e.g., Box 4 #12)
  • Physical item: write call number on item unless it is a Songster (with local call number)

Vermont Collection Restricted

  • Bib record
    • Call number: LC classification
  • Item record
    • Location: mfvtr, mfvtp
    • Status: o
  • Physical item: write Vt Coll Restrict & call number on verso of t.p.
  • Place Vt Coll. restricted items on labeled shelf outside 125B. Alert Hans to pick up.


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