Middlebury

Special Collections Materials: Processing

Revision as of 16:30, 1 December 2009 by Richard Jenkins (talk | contribs)

All materials

  • Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top
  • Write call number on strip (or leave for Danielle)
  • Place cataloged items on designated bookshelf behind Kristin (or on Vt. Coll Locked shelf outside 125B)

RBMS: Rare Books & Manuscripts

  • Bib record
    • Call number: LC classification
  • Item record
    • Location: mfr__ (see [/academics/lis/about/library_info/departments/collection_management_division/catalog_department/innovative_millennium/bib_item_loc.htm Millennium bib & item locations/abbreviations])
    • Call number: none in the item record
    • Status: p (in process)
  • Write RBMS and the call number (in pencil) on verso of title page

Abernethy Collection

  • Bib record
    • Keep LC call number if present
  • Item record
    • Location: mfab_ (see [/academics/lis/about/library_info/departments/collection_management_division/catalog_department/innovative_millennium/bib_item_loc.htm Millennium bib & item locations/abbreviations])
    • Status: p (in process)
    • Call number: Local. Use 099 field. Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)
        • Examples:
            • 099 (Bierce, A.)
            • 099 (Demorest's gem souvenir)
    • If unsure, omit call number (Danielle will review)
  • Do not write call number in item itself
  • Aber Broadsides locations (determined by size):
    • mfabr: up to 8-1/2 x 14 in.
    • mfabo: up to 18 x 24 in.
    • mfalo: larger than 18x24 in.
  • Aber Pamphlets locations (determined by size):
    • mfapm: up to 7 x 10 in.
    • mfapo: over 7 x 10, up to 9 x 12 in.
    • mfapl: over 9 x 12, up to 12 x 15 in.

College Archives

  • Bib record
    • Local call number (optional)
  • Item record
    • Location: mfc_ (see [/academics/lis/about/library_info/departments/collection_management_division/catalog_department/innovative_millennium/bib_item_loc.htm Millennium bib & item locations/abbreviations])
    • Status: p (in process)
    • Call number: Local. Do not add. (Danielle will do this)

Flanders

  • Bib record
    • Call number: LC
    • For songsters: 655 Songsters
  • Item record
    • Location: mffl or mffms
    • Status: p
    • For songsters: 099 Songsters
    • For songsters: Add volume (e.g., Box 4 #12)

Vermont Collection Restricted

  • Bib record
    • Call number: LC
  • Item record
    • Location: mfvtr
    • Status: p
  • When finished cataloging, put items on labeled shelf outside 125B. Alert Hans to pick up.