Special Collections Materials: Processing

This page contains information about processing Special Collections items after they are cataloged.

All materials

• Barcode: add to item record, but do not attach to item. Instead, attach barcode to top of acid-free strip, and insert into item, with barcode sticking out at top. Exception: for items in envelopes, attach barcode to lower left corner of envelope.
• Do not write call number on item itself unless it is an LC call number (RBMS, Flanders, Vermont Collection)
• Do not write call number on slip or on envelope (Special Collections staff will add)
• Place cataloged items on designated bookshelf  (or on Vt. Coll Locked shelf outside 125B)

RBMS: Rare Books & Manuscripts

• Bib record
  • Call number: LC classification
• Item record
  • Location: mfr__ (see Bib & Item Locations & Abbreviations)
  • Call number:do not add to item record
  • Status:o</span (library use only)

• Write RBMS and the call number (in pencil) on verso of title page

Abernethy Collection

• Bib record
  • Keep LC call number if present already
    
• Item record
  • Location: mfab_ (see Bib & Item Locations & Abbreviations)
  • Status: o 
  • Call number (Local): Use 099 field: Author's last name 1st initial, enclosed in parenthesis. For title main entry, use title itself as call number (first 3-5 words)

Examples:

• 099 (Bierce, A.)

• 099 (Demorest's gem souvenir)

Note: If unsure about call number, omit it (Danielle will review & add)

• Call number: do not write in/on the item itself
• Aber Broadsides locations (determined by size):
  • mfabr: up to 8-1/2 x 14 in.
  • mfabo: up to 18 x 24 in.
  • mfalo: larger than 18x24 in.
• Aber Pamphlets locations (determined by size):
  • mfapm: up to 7 x 10 in.
  • mfapo: over 7 x 10, up to 9 x 12 in.
  • mfapl: over 9 x 12, up to 12 x 15 in.

College Archives

• Bib record
  • Call number: omit. Danielle will add
    
• Item record
  • Location: mfc_ (see Bib & Item Locations & Abbreviations)
  • Status: o (library use only)

Flanders

• Bib record
  • Call number: LC classificiation
    
  • For songsters: add 655 Songsters
• Item record
  • Location: mffl or mffms
  • Status: o
  • For songsters: add local call  number 099 Songsters
  • For songsters: Add volume (e.g., Box 4 #12)

Vermont Collection Restricted

• Bib record
  • Call number: LC classification
• Item record
  • Location: mfvtr, mfvtp
  • Status: o
• Place cataloged items on labeled shelf outside 125B. Alert Hans to pick up.